September 24, 2012 Council Minutes

A meeting of Council was held Monday September 24, 2012 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
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MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:                       
Ed Houghton, Acting Chief Administrative Officer (regrets)
Sara Almas, Clerk
Larry Irwin, Director of Information Technology 
Marta Proctor, Director of Leisure Services
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Trent Elyea, Fire Chief (regrets)
             
ADOPTION OF AGENDA
No. 402           Moved by Deputy Mayor Lloyd
  Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for September 24th, 2012 be adopted as amended:
- to include the in-camera provision as follows:
Personal matters about an identifiable individual pertaining to the museum proposal discussion identified on the agenda.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  • Deputy Mayor Lloyd declared a pecuniary interest with regard to the Supplementary Accounts Payable Revenue Voucher, as he is a partner in the ownership of Smart’s Flowers.
  •  

  • Councillor Gardhouse declared a pecuniary interest with regard to the in-camera matter with respect to the road allowance as he may have an interest with respect to a real estate matter.
ADOPTION OF MINUTES
No. 403           Moved by Councillor Edwards
 Seconded by Deputy Mayor Lloyd
 THAT the minutes of the regular meeting of Council held September 10th, 2012 and the Council Planning and Development meeting held September 17th, 2012, be approved as presented.
 
 CARRIED
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
 
PUBLIC MEETING
Proposed Zoning By-law Amendment- Balmoral Village (formerly Black Ash Adult Lifestyle Village)
 
Mayor Cooper welcomed those in attendance and introduced the Public Meeting format.
 
Clerk Sara Almas confirmed that notice has been provided with respect to the planning applications being heard this evening, in accordance with the Planning Act. Notice was provided August 31, 2012 in the Enterprise Bulletin.
 
Ms. Nancy Farrer, Director of Planning Services provided a brief introduction of the application and planner assigned to this file.   Mr. Trevor Houghton, Senior Planner, reviewed the application and reviewed the comments received to date.
 
The proposed Zoning By-law Amendment (Town File No. ZBA-2010-01) pertains to land located on the south side of Harbour Street West and is legally described Part of Lot 45, Concession 10, (formerly Township of Nottawasaga), being Part 2 on Reference Plan No. 51R-30863, Town of Collingwood, County of Simcoe.  The subject lands are approximately 9.49 ha (23.5 ac) in size and the proposed development is being called Balmoral Village (formerly Black Ash Adult Lifestyle Village). 
 
The purpose and effectof the proposed Zoning By-law Amendment is twofold.  Firstly, it will remove these lands from the jurisdiction of the former Collingwood Zoning By-law No. 87-61, as amended, and place them into the jurisdiction of the Collingwood Zoning By-law No. 2010-040, as amended.  Secondly, it will establish the zone classifications for the blocks of land proposed to be created by the draft Plan of Subdivision application submitted for this same property.
 
The proposed zone classifications would include various R3 exception zones, R4 exceptions zones and an EP zone for the development of blocks for semi-detached dwellings, townhouse dwellings, apartment dwellings, a commercial and recreational centre building, a retirement home with assisted living facilities and stormwater management.  The exceptions to the proposed Residential zones may include variations to landscape space, parking requirements and shared parking areas.  A Holding “H” symbol zone may also be on some of the proposed blocks for matters regarding urban design elements and parking reductions.
 
Mr. Tom Vincent, applicant, addressed Council to further solicit support from Council of the proposed development of an Adult Lifestyle Community noting he has been working on the project for 7 years.  
 
Mr. Glen Lucas, consultant on behalf of the applicant, addressed Council to further detail the proposal and the amendments that have been undertaken since the previous public meetings, including the reduction in building height.
 
Mayor Cooper called for the first and second time for comments from the public.
 
Ms. Margo Armstrong, 17 Harbour Street, inquired to the location of the access to the development, and the impact to residents on Harbour Street.  Mr. Glen Lucas addressed the inquiry noting that the access aligns with Dawson Drive and a second entrance further west.   The Traffic Impact Study addresses the impact on Harbour Street and noted their proposal will incorporate a left turn lane at the traffic lights. 
 
Mr. Peter Morrison, 13 Harbour Street West, thanked the applicant for listening to the concerns of the surrounding residents and lowering the heights of the building, and further stated his support for the application.
 
Ms. Bonny Griffiths, Highway 26 West, addressed Council with concerns of the application, specifically the implication of improper drainage to surrounding lands.  Ms. Griffiths further submitted her comments in writing, including photos that identify drainage issues she is experiencing as a result of a recent development. Mr. Glen Lucas noted that this development should not create adverse impacts on abutting properties.
 
Mayor Cooper called for the third and final time for comments from the public. No further comments were made thus closing the public portion of the public meeting at 5:52pm.
 
Council inquired to the pedestrian and bicycle links to the development.  Mr. Glen Lucas noted that they are considering linkages however, nothing has been confirmed. Council further noted that demands will be increased as a result of the development and may create additional traffic concerns that will need to be addressed.
 
CONSENT AGENDA
No. 404           Moved by Councillor Lloyd
  Seconded by Councillor Hull
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
Self-appointed Sidewalk Committee re: Petition repair  / upgrades to Hume and Raglan Street sidewalks
Receive for Information
A.2
Town of Penetanguishene re: Lack of Control Over Municipal Road Allowance (Compensation from Utilities)
Receive for Information
A.3
Thurst-T’s Cycle, Thank you letter re: 2012 Riders with a Message event
Receive for Information
A.4
Lake Simcoe Region Conservation Authority re: Second Formal Consultation on Draft Proposed Source Protection Plan and Explanatory Document. Deadline for Comments, October 4, 2012 at 4:30pm (Documents available in Clerks’ office)
Receive for Information
A.5
Correctional Service Canada, Request for Proclamation of Restorative Justice Week. (Response from Office of the Mayor attached)
Receive for Information
A.6
P. Russell re: Felled spruce trees on Oak Street, just north of Third Street.
Receive for Information
A.7
Proposed Federal Electoral Boundary Changes for Simcoe-Grey riding
Receive for Information
A.8
Jim Wilson, MPP re: Bill 121 A Act to deal with arbitration in the public sector
Direction Required
A.9
County of Simcoe re: County program opens door to home ownership
Receive for Information
 
CARRIED
 
A.2       Town of Penetanguishene re: Lack of Control Over Municipal Road Allowance (Compensation from Utilities)
 
Moved by Councillor Chadwick
Seconded by Deputy Mayor Lloyd
 
THAT Council hereby supports the Municipality of Grey Highland’s resolution with respect to amendments to the Green Energy Act to acknowledge the authority of Municipalities for the use of road allowances by public utilities.
 
CARRIED
 
A.6       P. Russell re: Felled spruce trees on Oak Street, just north of Third Street
Councillor Chadwick requested the concerns be considered during future review of tree preservation policies as this is indicative to the importance of tree cover to our community and neighbours.  
 
A.7       Proposed Federal Electoral Boundary Changes for Simcoe-Grey Riding
 
Moved by Councillor West
Seconded by Councillor Chadwick
 
THAT Council object to the proposed federal electoral boundary changes as proposed, and direct staff to prepare a letter to forward to the review panel advising of Council’s objection and rationale.
 
CARRIED
 
A.8        Jim Wilson, MPP - Bill 121, being an Act to deal with arbitration in the public sector
 
No. 405           Moved by Councillor West
 Seconded by Councillor Chadwick
 
THAT Council support Bill 121 - Ability to Pay Act, being an Act to deal with arbitration in the public sector.
 
                        CARRIED
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
No. 406           Moved by Councillor Chadwick
  Seconded by Deputy Mayor Lloyd
 
THAT the following minutes be hereby received:
  • Collingwood Downtown BIA Board of Management minutes of August 22nd, 2012
  • Police Services Board minutes of July 13th, 2012
 
CARRIED
 
STAFF REPORTS
Amendments to Sign By-law Presentation
  • Bill Plewes, CBO provided a presentation to Council outlining the proposed amendments to the Sign By-law and answered questions of Council.

     

    No. 407           Moved by Councillor Gardhouse

  •   Seconded by Councillor Chadwick 

    THAT Council receive the Sign By-law presentation and direct the draft by-law be included on the next regular agenda for consideration.
                           
                            CARRIED
     
    P2012-35         Proposed Zoning By-law Amendment No. 2012-108, 200 Mountain Road, Collingwood, Town File No: D14412 Applicant: Side Launch Brewery Co. Ltd.
    No. 408           Moved by Councillor Hull
      Seconded by Councillor West
     
    THAT Staff Report P2012-35, recommending Council enact and pass amending Zoning By-law No. 2012-108, to rezone portions of 200 Mountain Road to permit a brewery on the western portion of the property, be received.
     
                            CARRIED
     
    No. 409           Moved by Councillor Hull
      Seconded by Councillor West
     
    THAT By-law No. 2012-108, being a by-law under the provision of Section 34 of the Planning Act. R.S.O. 1990, C.P.13, as amended, to rezone portions of 200 Mountain Road to permit a brewery on the western portion of the property, be enacted and passed this 24th day of September, 2012.
     
      CARRIED
     
    PRC2012-17    Community Activity Guide 2013
    No. 410           Moved by Councillor Hull
      Seconded by Councillor West
     
    THAT Staff Report PRC2012-17, recommendingCouncil approve the creation and distribution of two Community Activity Guides in 2013: a Spring/Summer edition and a Fall/Winter edition, be approved. 
     
                            CARRIED
     
    PRC2012-18     1991 Ontario Winter Games Bursary & 2008 Ontario Paralympic Winter Championship Legacy Fund Update
    No. 411           Moved by Councillor West
      Seconded by Councillor Hull
     
    THAT Staff Report PRC2012-18, an update on the 1991 Ontario Winter Games Bursary, the list of the 2012 recipients and an update on the 2008 Ontario Paralympic Winter Championship Legacy Fund,be received for information.
     
                            CARRIED
     
    PRC2012-19    Cenotaph and Honour Wall
    No. 412           Moved by Councillor West
      Seconded by Councillor Hull
     
    THAT Staff Report PRC2012-19, recommendingCouncil authorize the Parks, Recreation and Culture Department to source external funding options, with the Royal Canadian Legion, Branch 63 as a partner, for a renovation of the grounds around the Cenotaph and necessary brick/concrete repairs to the Honour Walls, be approved.
     
                            CARRIED
     
    T2012-13         Ontario Regulation 284/09 – Budget Matters – Expenses
    No. 413           Moved by Deputy Mayor Lloyd
      Seconded by Councillor Chadwick
     
    THAT Staff Report T2012-13, recommendingCouncil approve the reconciliation of the 2012 Budget Excluded Expenses attached to this report, be approved.
     
      CARRIED 


    T2012-14         2013 Grant Programs
    No.414            Moved by Councillor Hull
      Seconded by Councillor West
     
    THAT the recommendations contained in Staff Report T2012-14, as identified below, be hereby approved:
     
    1. Continuation of the Community Recreation and Culture Grants Program and propose a 2013 budget amount of $50,000;
    2. Continuation of the Council Grant Program and propose a 2013 budget amount of $20,000;
    3. Propose a 2013 budget amount of $35,000 for In-kind support.
    CARRIED
     
    MOTIONS
    • Solar panel installations throughout Collingwood (deputation Sept 17th)
     
    No. 415           Moved by Councillor Chadwick
      Seconded by Councillor Hull
     
    WHEREAS 2189213 Ontario Inc. / Certified Solar and Sentinel Solar (the "Applicant") proposes to construct and operate a rooftop solar project (the "Project") at 101 Mountain Road (the "Property") in the Town of Collingwood under the Province's FIT Program;
     
    AND WHEREAS the Applicant has requested that Council of the Corporation of the Town of Collingwood indicate by resolution Council's support for the construction and operation of the Project on the Property;
     
    AND WHEREAS pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Municipalities will be awarded priority points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts;
     
    NOW THEREFORE BE IT RESOLVED THAT Council of the Corporation of the Town of Collingwood supports the construction and operation of the Project on the Property.
     
    CARRIED
     
    No. 416           Moved by Deputy Mayor Lloyd
      Seconded by Councillor Lloyd
     
    THAT the Accounts Payable Revenue Vouchers for the month of August, 2012 in the amount of $6,579,929.89 be approved as presented. 
     
                CARRIED
     
    No. 417           Moved by Councillor Edwards
      Seconded by Councillor Chadwick
     
    THAT the Supplementary Accounts Payable Revenue Vouchers for the month of August, 2012 in the amount of $91.53 (Elvis Festival, Employee Gift Fund) to Smarts Flowers be approved as presented. 
     
      CARRIED
     
    ** Deputy Mayor Lloyd removed himself from the table and did not participate in the vote or discussion on the above noted matter with respect to his previously declared conflict.
     
    No. 418           Moved by Councillor Lloyd
      Seconded by Deputy Mayor Lloyd
     
    THAT this Council proceeds in Camera in order to address a matter pertaining to:
    checked personal matters about an identifiable individual, including municipal or local board employees;
    checked a proposed or pending acquisition or disposition of land for municipal or local board purposes; and
    checked advice that is subject to solicitor/client privilege, including communications necessary for that purpose.
     
    Items for Discussion: a) Museum Proposal Review; and b) Terminals / Fisher Field / Road Allowance Updates
                     
     CARRIED
     
    ** Councillor Gardhouse removed himself from the room and did not participate in the discussion with respect to the in-camera road allowance matter with respect to his previously declared conflict.
     
    NOTICE OF MOTION
    • Councillor Gardhouse provided the following notice of motion:
     
    WHEREAS the Ontario Lottery and Gaming Corporation (“OLG”) has requested individual Municipalities to respond to their RFP not later than November 16, 2012;
     
    AND WHEREAS Collingwood has been identified as a potential host site for their Gaming facilities expansion within the C-7 zone;
     
    AND WHEREAS the potential monetary and ancillary benefits to the taxpayers and businesses of Collingwood are significant;
     
    AND WHEREAS this opportunity deserves and requires Municipal due diligence and public input as required by the OLG RFP;
     
    THEREFORE BE IT RESOLVED THAT Council of the Town of Collingwood instruct Staff to identify suitable locations and/or zones for the potential gaming site not later than October 15, 2012;
     
    AND FURTHER THAT Council schedule a Council/Public Information Meeting regarding the potential economic and social impact to the community not later than October 30, 2012;
     
    AND FURTHER THAT an opinion survey/poll or other public forum be conducted to include a cross-section of citizens and businesses for their feedback on the gaming facility expansion to be completed not later than November 12, 2012;
     
    AND FURTHER THAT Council shall notify the OLG of the Town’s position by not later than the November 16, 2012 deadline.    
                                                                        
    • Deputy Mayor Lloyd provided a notice of motion to appoint Councillor Lloyd as the Town of Collingwood representative to the Georgian Triangle Tourist Association Board of Directors.
     
    OLD or DEFERRED BUSINESS
    • Motion deferred from the regular meeting of Council September 10, 2012 (Recommendation from Heritage Advisory Committee Minutes of August 16th, 2012):
     
    No. 419           Moved by Councillor Gardhouse
      Seconded by Councillor Hull
     
    THAT Su Murdoch be retained to undertake archival documentation, either pre or post demolition of 5 Huron Street, utilizing the detailed information compiled by the Library to renegotiate at a reduced expense.
     
    Moved by Councillor Chadwick
    Seconded by Deputy Mayor Lloyd
     
    THAT the resolution to retain Su Murdoch to undertake archival documentation be deferred until a review of the information collected staff is undertaken.
     
    CARRIED
     
    OTHER BUSINESS
    • Councillor West requested information regarding Councils decision about Central Park be posted on the Town’s website.
    • Mayor Cooper provided an update on the municipal discussions with the Ontario Lottery and Gaming (OLG) Corporation  noting a joint public information meeting has been scheduled for  October 16, 2012 at 7:00pm in Wasaga Beach. (location still to be determined)
    Council proceeded to in-camera session as previously resolved. (7:19pm)
     
    Moved by Councillor West
    Seconded by Councillor Lloyd
     
    THAT Council rise from in-camera and return to public session. (8:27pm)
     
    CARRIED
     
    ** Councillor Gardhouse removed himself from the in-camera discussion and did not participate in the discussion on the in-camera matter regarding road allowances with respect to his previously declared conflict.
     
    CONFIRMATORY BY-LAW
     
    No. 420           Moved by Councillor Chadwick
     Seconded by Councillor West
     
    THAT By-law No. 2012-109, being a by-law to confirm the proceedings of the regular meeting of Council held September 24th, 2012 and the Council Planning and Development meeting held September 17th, 2012, be enacted and passed this 24th day of September, 2012.
     
    CARRIED
     
     
    ADJOURNMENT
     
    Moved by Councillor Lloyd
     
    THAT the meeting of Council be hereby adjourned at 8:27pm.
     
                CARRIED                   
     
      
    ______________________________
    MAYOR
     
     
    ______________________________
    CLERK
    No. of Pages: 
    7pages
    AttachmentSize
    Sept 24_12 Council Mnts.pdf522.33 KB