October 22, 2012 Council Minutes

A meeting of Council was held Monday October 22, 2012 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
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MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West (regrets)
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:                       
Ed Houghton, Acting Chief Administrative Officer (regrets)
Sara Almas, Clerk
Larry Irwin, Director of Information Technology 
Marta Proctor, Director of Leisure Services
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
 
ADOPTION OF AGENDA
No. 443           Moved by Deputy Mayor Lloyd
  Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for October 22nd, 2012 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  • Deputy Mayor Lloyd declared a pecuniary interest with regard to the Supplementary Accounts Payable Revenue Voucher, as he is a partner in the ownership of Smart’s Flowers.
  • Councillor Gardhouse declared a pecuniary interest with regard to Old Lakeshore Road Allowance as he may have an interest with respect to a real estate matter.
 
ADOPTION OF MINUTES
No. 444           Moved by Councillor Edwards
  Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held October 1st, 2012, the Council Planning and Development meeting held October 15th, 2012, the Special Meeting of Council held October 15th, 2012 and the Special Meeting of Council held October 16th, 2012, be approved as presented.
 
 CARRIED
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATIONS
  • Pretty River Academy re: Development Charges required for construction of Dome
Mr. Don Gallinger, Pretty River Academy Board Member addressed Council to request development charges applicable to the construction of a dome over the Pretty River Academy soccer pitches be waived, or other available options be considered to lessen this unexpected  financial burden.
 
Treasurer Marjory Leonard addressed questions with respect to the background to the changes in the Development Charges policy.   Concern was also noted that the facility booking agreement between the Town and Pretty River Academy was never finalized.
 
Moved by Deputy Mayor Lloyd
Seconded by Councillor Chadwick
 
THAT Council direct staff to prepare a report to determine available options with respect to exemptions for development charges, including consideration of adding sub-categories during the next review. 
 
 CARRIED
 

 

 

 

 

  • Natural Heritage System Peer Review consultants
  •  

     

     

     

    David Stephenson and Katharina Walton of Natural Resource Solutions Inc. provided a detailed presentation with respect to their peer review of the Natural Heritage Systems study.   Ms. Nancy Farrer, Director of Planning Services advised Council that the Study will be circulated to various stakeholders and available on the website for further review prior to Council’s final approval.
     
    Public Meeting
    Mayor Cooper welcomed those in attendance and introduced the Public Meeting format.
     
    Clerk Sara Almas confirmed that notice has been provided with respect to the planning applications being heard this evening, in accordance with the Planning Act. Notice was provided September 28, 2012 in the Enterprise Bulletin.
     
    Proposed Official Plan Amendment and Zoning By-law Amendment (Pretty River Estates)
    Ms. Nancy Farrer, Director of Planning Services provided a brief introduction of the application and planner assigned to this file.   Mr. Mark Bryan, Community Planner, reviewed the application and reviewed the comments received to date.
     
    The proposed Official Plan Amendment and Zoning By-law Amendment (Town File No. D08412) pertains to a number of parcels of land located within the Pretty River Estates plan of subdivision located on the north side of Poplar Side Road approximately 225 metres east of Hurontario Street.  The subject lands are legally described as lots 1-25, 53-86 and 106-121 on registered plan 51M-945, Town of Collingwood, County of Simcoe and are municipally addressed as Robertson and Hughes Streets.
     
    The purposeof the proposed Official Plan Amendment and Zoning By-law Amendment is to redesignate the subject property from “Low Density Residential”, to “Medium Density Residential”, and to rezone the lands to a variety of Residential Third Density Exception (R3-X) zones to allow medium density residential uses, including townhomes (with minimum 6 metre frontages) and singles on smaller lots (with minimum 9.9 metre and 10.0 metre frontages). 
     
    The effectof the proposed Official Plan Amendment and Zoning By-law Amendment is to permit the development of the subject lands for the following;
     
    • 78 townhouses where 28 lots currently exist for 56 semi-detached dwelling units;
    • 15 smaller frontage single detached dwellings where 10 lots currently exist for larger frontage single detached dwellings units; and,
    • either 55 street townhouses or 32 smaller frontage single detached dwelling units, or a combination thereof, where 21 lots currently exist for single detached dwelling units.
     
    Ms. Brandy Clement, agent on behalf of the applicant, addressed Council to further review the details of the application and request Council’s favourable consideration.
     
    Mayor Cooper called for the first time for comments from the public.
     
    Mr. John Cringle, Hughes Street – Pretty River Estate, expressed his concerns with the proposed application.    Concerns included compatibility with surrounding uses, connection to the development to the north (Eden Oak), types of homes being proposed, definition of transitional homes, need for parks, increase in traffic, sufficient parking, adequate servicing capacity for water and wastewater, and if adequate density could be achieve through a different design.
     
    Mr. Marcus Firman, Chief Operating Officer – Water/Wastewater, confirmed that servicing capacity is available.
     
    Mr. James Bennett, 19 Hughes Street, advised Council that his primary residence is London, Ontario, however, expressed concerns with the proposed application.   Concerns included: developer reneging on previous promises with respect to the original subdivision, increased density, setting a precedent to developers on subdivision changes, and impact on other stakeholders.
     
    Mr. Doug Brown, 29 Hughes Street, advised Council that he has sent a letter to the developer to seek an appropriate compromise for the future of the subdivision.   Mr. Brown also expressed concerns with the need for another park, and also the broken promises that had been made by the developer.
     
    Mr. Jay Honeyball, advised Council that he concurred with the concerns raised by the first speaker and also expressed concerns with capacity in the local schools, safety and the need for more parkland.
     
    Mr. John Wilton, 43 Hughes Street, advised Council that he received a letter on September 12th, 2012 from Depark Homes that stated their desire to complete the development in a timely manner for the betterment of the residents currently within the subdivision.  Mr. Wilton also questioned if payment in-lieu of parkland was considered good planning.   Mr. Wilton also expressed concern with the architectural controls of the development, concern with increasing the density, and suggested that to accelerate sales the developer should be looking a lower density with premium lots rather than higher density.
     
    Mr. Bob Allen, expressed concern with the developer reneging on previous promises with respect to the design and density of the development.  Mr. Allen was also concerned with adequate sidewalks, diminished property values, guarantees for aesthetically pleasing townhome styles, and request for stricter planning controls for this development and other developments to ensure that plans cannot be easily changed once they have been approved.
     
    Mr. Ken Kaden, expressed concern with the developers change in plans, increased driveways, permitted house types, and controls to ensure that developers abide by approved plans.
     
    Mayor Cooper called for the second, third and final time for comments from the public. No further comments were made thus closing the public portion of the public meeting at 6:56pm.
     
    Council requested clarification on the following:  percentage that the request deviates from the original approved plan of subdivision, size of townhouses, and previous changes to the original approved plan. 
     
    Proposed Zoning By-law Amendment (182 and 186 Erie Street)
    Ms. Nancy Farrer, Director of Planning Services provided a brief introduction of the application and planner assigned to this file.   Ms. Kandas Bondarchuk, Planner, reviewed the application and reviewed the comments received to date.
     
    The proposed Zoning By-law Amendment (Town File No. D14712), pertains to lands located on the south side of Erie Street and is legally described as Lots 2, 3, 4, 5 and Part of Lots 1, 6 and 7, Part of Reserve Lot G, Registered Plan No. 282, Town of Collingwood, County of Simcoe and addressed as 182 and 186 Erie Street. The lands are presently designated in the Town of Collingwood Official Plan as Residential and Special Policy Area – Health. The property is presently zoned in the Town of Collingwood Zoning By-law No. 2010-040, as amended, as Holding Fourteen Residential Second Density Exception Twenty ((H14) R2-20) on the lands municipally addressed as 182 Erie Street and Community Services Exception Six (CS-6) on the lands municipally addressed as 186 Erie Street.
     
    The purpose and effectof the proposed Zoning By-law Amendment is to rezone the Holding Fourteen Residential Second Density Exception Twenty ((H14) R2-20) Zone and the Community Services Exception Six (CS-6) Zone to Community Service Exception One (CS-1) Zone. The effect of the Zoning By-law Amendment will be to expand the existing medical clinic. 
     
    Mr. Steven Gardner, Lakeshore Group on behalf of the applicant, addressed Council to further explain the details of the application and request Councils favourable support.
     
    Mayor Cooper called for the first, second and final time for comments from the public. No further comments were made thus closing the public portion of the public meeting at 7:19pm.
     
    Council requested clarification on the height of the proposed building, landscaping plan, parking requirements and compatibility with design to the original structure.
     
    CONSENT AGENDA
    No. 445           Moved by Councillor Lloyd
      Seconded by Councillor Cunningham
     
    THAT the General Consent Agenda, having been given due consideration by Council, be received.
     

     

    General Consent Items
    A.1
    Ministry of Citizenship and Immigration re: June Callwood Outstanding Achievement Award for Voluntarism Ontario. Deadline Dec 5, 2012
    Receive for Information
    A.2
    A. Lanan, Ontario Junior Citizens of the Year Awards re: Nominations for 2013, Deadline: November 30, 2012
    Receive for Information
    A.3
    Clearview Township Resolution re: Support for proposed Walker Industries’ Quarry being Pt. Lot 24, Concession 12, Clearview Township
    Receive for Information
    A.4
    B. Kerr, BMK Solar Inc. Re: Request for resolution re: rooftop smallFIT solar project (Collingwood Community Food Cooperative and Tremont Heritage Properties Inc)
    Direction Required
    (motion prepared)
    A.5
    M. Arksey, Renewable Generation, Powerstream Inc. Re: Request for resolution re: installation of a 235 KW solar PV systems (SKS Novelties Inc  and Kells Service Centre)
    Direction Required
    (motion prepared)
    A.6
    Ontario Good Roads Association re: Call for nominations for 12 Directors. Deadline November 2, 2012
    Receive for Information
    A.7
    Georgian Triangle Tourism Association re: Request for endorsement letter for November 1, Trillium Foundation Grant application
    Direction Required
    (motion prepared)

     

     
    CARRIED
     
    Councillor Edwards left the room at 7:22pm.
     
    A.3       Clearview Township Resolution re: Support for proposed Walker Industries’ Quarry being Pt. Lot 24, Concession 12, Clearview Township
     
    No. 446           Moved by Deputy Mayor Lloyd
      Seconded by Councillor Cunningham
     
    THAT Council support the Township of Clearview’s resolution supporting the proposed Walker Industries’ Quarry.  
     
                            CARRIED
     
    A.4       B. Kerr, BMK Solar Inc. Re: Request for resolution re: rooftop smallFIT solar project (Collingwood Community Food Cooperative and Tremont Heritage Properties Inc)
     
    No. 447           Moved by Councillor Chadwick
      Seconded by Councillor Lloyd
     
    WHEREAS Collingwood Community Food Co-operative Inc. and Tremont Heritage Properties Inc. (the "Applicant") proposes to construct and operate a rooftop solar project (the "Project") at 65 Simcoe Street, Collingwood (the "Property") in the Town of Collingwood under the Province's FIT Program;
     
    AND WHEREAS the Applicant has requested that Council of the Corporation of the Town of Collingwood indicate by resolution Council's support for the construction and operation of the Project on the Property;
     
    AND WHEREAS pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Local Municipalities will be awarded priority points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts;
     
    NOW THEREFORE BE IT RESOLVED THAT Council of the Corporation of the Town of Collingwood supports the construction and operation of the Project on the Property.
     
                            CARRIED
     
    A.5       M. Arksey, Renewable Generation, Powerstream Inc. Re: Request for resolution re: installation of a 235 KW solar PV systems (SKS Novelties Inc  and Kells Service Centre)
     
    No. 448           Moved by Councillor Hull
      Seconded by Councillor Chadwick
     
    WHEREAS SKS Novelties Inc. (the "Applicant") proposes to construct and operate a rooftop 235 kW Solar PV system (the "Project") at 30 Sandford Fleming Drive, Collingwood (the "Property") in the Town of Collingwood under the Province's FIT Program;
     
    AND WHEREAS the Applicant has requested that Council of the Corporation of the Town of Collingwood indicate by resolution Council's support for the construction and operation of the Project on the Property;
     
    AND WHEREAS pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Local Municipalities will be awarded priority points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts;
     
    NOW THEREFORE BE IT RESOLVED THAT Council of the Corporation of the Town of Collingwood supports the construction and operation of the Project on the Property.
     
                                    CARRIED
     
    No. 449           Moved by Councillor Hull
      Seconded by Councillor Chadwick
     
    WHEREAS Kells Service Centre Inc. (the "Applicant") proposes to construct and operate a rooftop 70 kW Solar PV system (the "Project") at 80 High Street, Collingwood (the "Property") in the Town of Collingwood under the Province's FIT Program;
     
    AND WHEREAS the Applicant has requested that Council of the Corporation of the Town of Collingwood indicate by resolution Council's support for the construction and operation of the Project on the Property;
     
    AND WHEREAS pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Local Municipalities will be awarded priority points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts;
     
    NOW THEREFORE BE IT RESOLVED THAT Council of the Corporation of the Town of Collingwood supports the construction and operation of the Project on the Property.
     
                            CARRIED
     
    A.7       Georgian Triangle Tourism Association re: Request for endorsement letter for November 1, Trillium Foundation Grant application
     
    No. 450           Moved by Councillor Lloyd
      Seconded by Councillor Cunningham
     
    THAT Council support a letter of endorsement be prepared by Staff in support of the Georgian Triangle Tourist Association’s grant application to the Ontario Trillium Foundation to improve and expand Visitor Services and Way-finding in Collingwood, the Blue Mountains and the South Georgian Bay region.
     
                            CARRIED
     
    REPORTS/MINUTES OF COMMITTEES/BOARDS
     
    No. 451           Moved by Councillor Lloyd
      Seconded by Councillor Cunningham
     
    THAT the following minutes be hereby received:
    • Accessibility Advisory Committee Minutes, September 5, 2012
    • Parks, Recreation and Culture Advisory Committee Special Meeting Notes, September 11, 2012
    • Parks, Recreation and Culture Advisory Committee Minutes, September 19, 2012
                 CARRIED
     
    No. 452           Moved by Councillor Gardhouse
      Seconded by Councillor Chadwick
     
    THAT the minutes of the Collingwood Heritage Committee meeting held September 20, 2012, be hereby received and the recommendations therein be approved:
     
    Recommendation: THAT the following Heritage Permits be approved:

     

    Permit #
    Location
    Type
    426-2012
    60-64 Hurontario Street
    Windows & Fire Escape
    432-2012
    5 Hurontario Street
    Paint
    460-2012
    45 Fourth Street East
    Restore rear portion of building, replace wood siding – Heritage Grant recipient 2012
    463-2012
    311 Hurontario Street
    Cornice Repairs

     

     
     
     
     
     
    CARRIED
     
    STAFF REPORTS
    C2012-12  Purchase of Fisher Field
    No. 453           Moved by Councillor Hull
      Seconded by Councillor Lloyd
     
    THAT Council receive Staff Report C2012-12 and proceed with the following:
    • Acquisition of Fisher Field
    • Enter into a lease agreement for the land commonly referred to as “The Orchard”
    • Terminate the original lease agreement for the lands
    • Direct staff to publish the requisite notice of acquired lands
    CARRIED
     
    No. 454           Moved by Councillor Hull
      Seconded by Councillor Lloyd
     
    THAT By-law No. 2012-112, being a by-law to authorize the acquisition of Fisher Fields and the execution of a Land Lease Agreement for the “orchard” lands, be enacted and passed this 22nd day of October, 2012.
     
      CARRIED
     
    T2012-16   2013 Budget Development Guidelines & Schedule
    No. 455           Moved by Deputy Mayor Lloyd
      Seconded by Councillor Chadwick
     
    THAT Council receive Staff Report T2012-16 and further that Council direct the 2013 Operating and Capital Budgets be prepared in accordance with the guidelines set out in Staff Report T2012-16.
     
      CARRIED
     
    PW2012-14     Award of RFP PW2012-06 Highway 26 West Connecting Link from Princeton Shores to Harbour Street
    No. 456           Moved by Councillor Edwards
      Seconded by Councillor Lloyd
     
    THAT Council receive Staff Report PW2012-14 to award RFP PW2012-06 entitled “Highway 26 West Connecting Link from Princeton Shores to Harbour Street”; 
     
    AND FURTHER THAT Council award the RFP to R.J Burnside and Associates with a total cost of                $190,976.14 plus HST;
     
    AND FURTHER THAT Council authorize staff and the Mayor to sign all necessary documents to execute the contract.
     
    CARRIED
      
    MOTIONS
    No. 457           Moved by Deputy Mayor Lloyd
      Seconded by Councillor Edwards
     
    THAT the Accounts Payable Revenue Vouchers for the month of September 2012 in the amount of $8,427,661.48 be approved as presented.
     
    CARRIED
     
    No. 458           Moved by Councillor Chadwick
      Seconded by Councillor Lloyd
     
    THAT the Supplementary Accounts Payable Revenue Vouchers for the month of September 2012 in amount of $102.83 payable to Smarts Flowers be approved as presented. (Mayor’s Office, Employee Gift Fund)
     
                            CARRIED
     
    ** Deputy Mayor Lloyd removed himself from the table and did not participate in the vote or discussion on the above noted matter with respect to his previously declared conflict.
     
    No. 459           Moved by Councillor Lloyd
      Seconded by Councillor Chadwick
     
    THAT Council directs staff to provide notice to the public and affected property owners of the proposed names for the new street (cul du sac) being created near the intersection of the new Hwy 26 and former Hwy 26 (now Beachwood Road), and the second street being the current Nottawa Sideroad,prior to the approval By-law being considered not earlier than November 5th, 2012. 
     
      CARRIED
     
    No. 460           Moved by Councillor Cunningham
      Seconded by Councillor Chadwick
     
    THAT Council hereby declare Old Lakeshore Road as surplus to the needs of the municipality and that the said closed road allowance be offered for sale pursuant to the municipal land disposition by-law.
     
                CARRIED
     
    **    Councillor Gardhouse removed himself from the table and did not participate in the vote or discussion on the above noted matter with respect to his previously declared conflict.
     
    No. 461           Moved by Councillor Cunningham
      Seconded by Councillor Hull
     
    THAT this Council proceeds in Camera in order to address a matter pertaining to:
    checked proposed or pending acquisition or disposition of land for municipal or local board purposes;
    checked litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
    checked personal matters about an identifiable individual, including municipal or local board     employees;
     
    Items for discussion: a) Terminals; b) 5 Huron Street; c) personal matters
     
                            CARRIED
     
    Councillor Gardhouse returned.
    Council recesses at 7:55pm.
    Council reconvened for in-camera at 8:03pm.
    Council proceeded to in-camera session as previously resolved. (8:03pm)
     
    Moved by Councillor Gardhouse
    Seconded by Councillor Cunningham
     
    THAT Council rise from in-camera and return to public session. (8:57pm)
     
    CARRIED
     
    No. 462           Moved by Deputy Mayor Lloyd
      Seconded by Councillor Cunningham
     
    THAT Council award the contract to Kostick Demolition Inc. to continue with the hazardous abatement and complete the demolition of the buildings located at 5 Huron Street.
     
    CARRIED
     
    Moved by Councillor Lloyd
    Seconded by Councillor Hull
     
    THAT Council waive the notice of motion requirement of the procedural by-law to address the matter pertaining to the Parks, Recreation and Culture Advisory Committee member vacancy.
     
    CARRIED
     
    Moved by Councillor Lloyd
    Seconded by Councillor Edwards
     
    THAT Council direct staff to undertake the recruitment process for the current Parks, Recreation and Culture Advisory Committee vacancy at the same as the recruitment commences for the expired terms in early 2013. 
     
    CARRIED
     
    CONFIRMATORY BY-LAW
    No. 463           Moved by Councillor Cunningham
      Seconded by Councillor Gardhouse
     
    THAT By-law No. 2012-113, being a by-law to confirm the proceedings of the regular meeting of Council held October 22nd, 2012, the Special Meeting of Council held October 16th, 2012, the Special Meeting of council held October 15th, 2012 and the Council Planning and Development Meeting held October 15th, 2012, be enacted and passed this 22nd day of October, 2012.
     
      CARRIED
     
    ADJOURNMENT
     
    Moved by Councillor Gardhouse
     
    THAT the meeting of Council be hereby adjourned at 9:03pm.
     
    CARRIED 
     
     
    ______________________________
    MAYOR
    ______________________________
    CLERK
    No. of Pages: 
    8pages
    AttachmentSize
    Oct 22_12 Council Mnts.pdf615.62 KB