January 28, 2013 Council Minutes

A meeting of Council was held Monday January 28, 2013 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
NOTICE:

For a complete version of this document, including all related materials, download the attached PDF:

AttachmentSize
Jan 28_13 Council Mins.pdf260.99 KB
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:                       
Ed Houghton, Acting Chief Administrative Officer
Sara Almas, Clerk
Larry Irwin, Director of Information Technology 
Marta Proctor, Director of Leisure Services
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Trent Elyea, Fire Chief
Marcus Firman, Manager of Water Services
 
Mayor Cooper provided a statement to the public with respect to the Pretty River Academy Sports Dome, providing clarification to past and present cooperative actions between Council/Staff and Pretty River Academy representatives.
 
ADOPTION OF AGENDA
No. 038           Moved by Deputy Mayor Lloyd
  Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for January 28th, 2013 be adopted as presented.
 
  CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) - Nil
           
ADOPTION OF MINUTES
No. 039           Moved by Councillor Chadwick
  Seconded by Councillor Cunningham
 
THAT the minutes of the regular meeting of Council held January 21st, 2013, be approved as presented.
 
  CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
 
DEPUTATIONS - Nil
 
CONSENT AGENDA
No. 040           Moved by Councillor Lloyd
  Seconded by Councillor Hull
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 

 

General Consent Items
A.1
Collingwood East Environmental Action Committee re: Industrial Operations in Collingwood adjacent to residential communities
Received for Information
A.2
Canada Post re: Street letter box changes in Collingwood
Received for Information
A.3
Great Lakes and St. Lawrence Cities Initiative request to pass a resolution re: The serious problem with Asian Carp and the urgency of finding a solution. (motion prepared)
Direction Required
 
CARRIED
 
A.3        Great Lakes and St. Lawrence Cities Initiative request to pass a resolution re: The serious problem with Asian Carp and the urgency of finding a solution
 
No. 041           Moved by Councillor Lloyd
  Seconded by Councillor West
 
THAT Council support theGreat Lakes and St. Lawrence Cities Initiative to prevent the Asian Carp from entering the Great Lakes and St. Lawrence ecosystem.
 
                        CARRIED
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
No. 042           Moved by Councillor Edwards
  Seconded by Deputy Mayor Lloyd
 
THAT thefollowing minutes be hereby received:
  • Collingwood Police Services Board Minutes, December 10, 2012
  • Airport Services Board Minutes, December 18, 2012
 CARRIED
 
STAFF REPORTS
PRC2013-05    Trails Network Management Guidelines
Wendy Martin, Parks Manager presented a detailed review of the Trails Network Management Guidelines and addressed questions from Council.
 
No. 043           Moved by Councillor Hull
  Seconded by Councillor West
 
THAT Staff Report PRC2013-05, recommending Council authorize the Parks, Recreation and Culture Department to implement the recommended Trails Network Management Guidelines, be approved.
 
CARRIED
 
T2013-05         Vehicle Procurement Policy
No. 044           Moved by Councillor Chadwick
  Seconded by Councillor Lloyd
 
THAT Staff Report T2013-05, recommending Council approve the proposed amendment to the vehicle evaluation matrix, be approved.
 
  CARRIED
 
MOTIONS
No. 045           Moved by Councillor Hull
  Seconded by Councillor Gardhouse
 
WHEREAS on January 23, 2012, The Corporation of the Town of Collingwood sold 50% of Collingwood Utility Services Corporation to our new partner PowerStream Incorporated, enacted through the passing of By-law 2012-011;
 
THEREFORE BE IT RESOLVED as these COLLUS shares were owned by the taxpayers and residents of Collingwood that the total proceeds as they are received be held in an interest bearing account until the following is completed by the Municipality: 
  1. Identify a minimum of three strategic opportunities for the use of the proceeds on behalf of the taxpayers;
  2. The preparation of Staff Reports for each of the identified opportunities outlining the economic and social benefits and financial investment of each opportunity;
  3. And lastly, hold further public dialogue to engage the citizens of the Town of Collingwood for their input and comments on the various opportunities identified by Council and Staff to ensure that the proceeds of this public sale are being used in the best interest of the taxpayers and residents of the Town of Collingwood.
 
Moved by Councillor West
Seconded by Councillor Chadwick
 
THAT the resolution be deferred until the date of the staff report to be considered on February 25th, 2013.
 
CARRIED
 
No. 046           Moved by Councillor Cunningham
  Seconded by Councillor Chadwick
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked labour relations or employee negotiations
 
Items for Discussion: a) Fire Services Negotiations
 
CARRIED
 
BY-LAWS - Nil
 
NOTICE OF MOTION
 
Councillor Hull provided the following notice of motion to be considered at the next Council meeting:
 
BE IT RESOLVED that the Corporation of the Town of Collingwood maintain the Eddie Bush Memorial Arena in its current use for the next two calendar years commencing January 1, 2013 so that Staff may complete the following:
 
  1. By Monday, March 25, 2013 form a Municipal Task Force with a one-year mandate to identify the following:

    a) Establish the historical and current economic impact of the arena both to the downtown and community as a whole;
    b) Establish the potential economic impact of the arena to both the downtown and community should it be refurbished with enhanced year-round amenities compatible with an arena;
    c) Establish the potential economic and social impact of the location currently occupied by the arena be re-purposing it into other uses that would potentially draw more people into the downtown core and community as a whole.
     

  2. The Muncipal Task Force is to be comprised (but not limited) to members from the BIA, Chamber of Commerce, and professionals from the accounting, engineering, legal, medical, planning, real estate and recreation communities and representation from members of the hospitality industry and the arts and culture community.
     
  3. By Monday, March 4, 2013, Staff is to prepare the context, timeline and budget for the Task Force to be approved by Council. Clear expectations from Council and Staff are to be conveyed to the Task Force from the outset to ensure success.
     
  4. Finally, that no dollars be allocated to the Eddie Bush Memorial Arena (with the exception of ongoing daily operational costs and emergencies) until the Task Force is able to complete its final report and the findings are presented to Council for consideration.
 
OLD or DEFERRED BUSINESS - Nil
 
OTHER BUSINESS - Nil
 
Council proceeded to in-camera session as previously resolved. (6:06pm)
 
Moved by Councillor Lloyd
Seconded by Councillor West
 
THAT Council rise from in-camera and return to public session. (6:37pm)
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 047           Moved by Councillor West
  Seconded by Councillor Gardhouse
 
THAT By-law No. 2013-009, being a by-law to confirm the proceedings of the regular meeting of Council held January 28th, 2013 be enacted and passed this 28th day of January, 2013.
 
CARRIED
  
ADJOURNMENT
 
Moved by Councillor Hull
 
THAT the meeting of Council be hereby adjourned at 6:38pm.
 
            CARRIED                   
 
                                         
______________________________
MAYOR
 
 
______________________________
CLERK
 
No. of Pages: 
4pages
AttachmentSize
Jan 28_13 Council Mins.pdf260.99 KB