January 30, 2013 Special Council Minutes

A Special Meeting of Council was held Wednesday, January 30, 2013 in the Council Chambers, Town Hall, Collingwood commencing at 3:00pm to consider the OPP Contract Renewal and Service Inventory / Governance Structure.

 

MAYOR COOPER CALLED COUNCIL TO ORDER

 

NOTICE:

For a complete version of this document, including all related materials, download the attached PDF:

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Jan 30_13 SP Council Mins.pdf127.16 KB

Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd (regrets)
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse

 

Staff Present:                       
Ed Houghton, Acting Chief Administrative Officer
Sara Almas, Clerk
Larry Irwin, Director of Information Technology 
Marta Proctor, Director of Leisure Services
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Trent Elyea, Fire Chief (regrets)
Marcus Firman, Manager of Water Services
Bill Plewes, Chief Building Official
Brian MacDonald, Manager of Engineering Services
 
ADOPTION OF AGENDA
No. 048           Moved by Deputy Mayor Lloyd
  Seconded by Councillor Edwards
 
THAT the content of the Special Council Agenda for January 30, 2013, be adopted as presented.
 
CARRIED
 
Declaration of Pecuniary InterestAND/OR RECEIPT OF GIFT (over $200) - Nil
 
NEW BUSINESS
  • OPP Contract Renewal
OPP Contract Police Bureau Representatives, Sergants David Brack and Michael Milner provided an overview of the OPP contract to Council.
 
Insp. John Trude, Detachment Commander provided a review of the staffing, and specialized functions assigned to the Collingwood operations.
 
Questions from Council were addressed with respect to salary increases, phone system upgrades, vehicles and auxiliary officers.
 
No. 049           Moved by Deputy Mayor Lloyd
  Seconded by Councillor Edwards
 
THAT Council direct staff to finalize the renewal contract negotiations pursuing Option 1, as presented, and draft a by-law for future consideration.
 
 CARRIED
  • Service Inventory / Governance Structure Presentation
Clerk Sara Almas, on behalf of the Executive Management Team, provided a brief overview of the Operational Review undertaken by Staff.
  
No. 050           Moved by Deputy Mayor Lloyd
  Seconded by Councillor Hull
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked personal matters about an identifiable individual, including municipal or local board employees.
 
CARRIED
 
Moved by Councillor Cunningham
Seconded by Councillor West
 
THAT Council rise from in-camera and return to public session. (5:05pm)
 
CARRIED
 
Moved by Councillor Edwards
Seconded by Councillor Cunningham
 
THAT Council hereby waive the notice requirements of the Procedural By-law to consider a motion with respect to the Operational Review.
 
CARRIED
 
No. 051           Moved by Deputy Mayor Lloyd
  Seconded by Councillor Chadwick
 
THAT Council direct staff to develop a terms of reference (project scope) for three components: 
  1. CAO Review and Recruitment Strategy
  2. Operational Service Review
  3. Committee/Board Governance Review
    (place hold on recruitment until review completed)
                         CARRIED
 
ADJOURNMENT
 
Moved by Councillor West
 
THAT the meeting of Council be hereby adjourned at 5:10pm
 
            CARRIED                   
 
                                         
______________________________
MAYOR
 
______________________________
CLERK
No. of Pages: 
2pages
AttachmentSize
Jan 30_13 SP Council Mins.pdf127.16 KB