March 4, 2013 Council Minutes

A meeting of Council was held Monday March 4, 2013 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
NOTICE:

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MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:                       
Ed Houghton, Acting Chief Administrative Officer
Sara Almas, Clerk
Larry Irwin, Director of Information Technology 
Marta Proctor, Director of Leisure Services (regrets)
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Trent Elyea, Fire Chief (regrets)
Marcus Firman, Manager of Water Services
  
ADOPTION OF AGENDA
No. 080           Moved by Deputy Mayor Lloyd
  Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for March 4th, 2013 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  • Deputy Mayor Lloyd declared a pecuniary interest with regard to the Supplementary Accounts Payable Revenue Voucher, as he is a partner in the ownership of Smart’s Flowers. 
ADOPTION OF MINUTES
No. 081           Moved by Councillor Edwards
  Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held February 25th, 2013, be approved as presented.
 
 CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
CONSENT AGENDA
No. 082           Moved by Councillor Lloyd
  Seconded by Councillor Cunningham
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
The Corporation of the Town of New Tecumseth, letter to Minister of Transport re: Jurisdiction over Aerodrome construction (forwarded to Collingwood Airport Services Board)
Received for Information
A.2
County of Simcoe, Property Tax Memo re: Affordable Housing Tax Grant (resolution prepared to support)
Direction Required
A.3
Town of Collingwood Wastewater Compliance Report and Memo
Received for Information
 
CARRIED
 
A.2       County of Simcoe, Property Tax Memo re: Affordable Housing Tax Grant
No. 083           Moved by Councillor Lloyd
  Seconded by Councillor Cunningham
 
THAT the Town of Collingwood supports the County of Simcoe’s Request for Proposal through the Investment in Affordable Housing for Ontario Program (IAH) and wish to participate in the tax grant program should the opportunity arise.
 
CARRIED
 
STAFF REPORTS
P2013-01         Authorizing By-law to Execute a Site Plan Control Agreement;
                       Project Name: Erie Street Medical Clinic Expansion;
                       Civic Address: 182 & 186 Erie Street;  Town File No.: D11712
 
No. 084           Moved by Councillor West
  Seconded by Councillor Gardhouse
 
THAT Staff Report P2013-01, recommendingCouncil enact and pass an Authorization By-law to execute the amending Site Plan Control Agreement for the medical clinic expansion at 182 & 186 Erie Street, be received.
 
CARRIED
 
No. 085           Moved by Councillor West
  Seconded by Councillor Gardhouse
 
THAT By-law No. 2013-020, being a by-law to authorize the execution of a Site Plan Control Agreement between Healthcare Properties Holdings Ltd., Royal Bank of Canada, the Corporation of the Town of Collingwood, Collus/PowerStream Corp., and Collingwood Public Utilities Service Board for the Collingwood Health Centre located at 182 and 186 Erie Street, be enacted and passed this 4th day of March, 2013.
 
  CARRIED
 
PW2013-01     Proposed Municipal Road Transfer Agreement with Simcoe County
No. 086           Moved by Councillor Chadwick
  Seconded by Councillor Lloyd
 
THAT Staff Report PW2013-01 titled “Proposed Municipal Road Transfer Agreement with Simcoe County” recommending Council approve By-law No. 2013-017 to authorize the Mayor and Clerk to execute the necessary agreements/documents to finalize the transfer, be received.
 
  CARRIED
 
No. 087           Moved by Councillor Chadwick
  Seconded by Councillor Lloyd
 
THAT By-law No. 2013-017, being a by-law to authorize the execution of the Municipal Highway Agreement between the County of Simcoe and the Town of Collingwood, be enacted and passed this 4th day of March, 2013.
 
CARRIED
 
EMT2013-01   Operational Service Review – Terms of Reference/Next Steps
No. 088           Moved by Deputy Mayor Lloyd
  Seconded by Councillor Chadwick
 
THAT Staff Report EMT2013-01, recommendingCouncil approve the terms of reference (project scope) for the:
  • Chief Administrative Officer (CAO) Review and Recruitment Strategy
  • Operational Service Review
  • Committee/Board Governance Review 
AND FURTHER THAT Council authorize staff to proceed with issuing the Request for Proposals immediately for external services to undertake this project;
 
Be hereby approved.
 
CARRIED
 
MOTIONS
No. 089           Moved by Deputy Mayor Lloyd
  Seconded by Councillor Lloyd
 
THAT the Accounts Payable Revenue Vouchers for the month of January, 2013 in the amount of $2,787,193.39 be approved as presented.
 
            CARRIED
 
No. 090           Moved by Councillor Hull
  Seconded by Councillor West
 
THAT the Supplementary Accounts Payable Revenue Vouchers for the month of January 2013 in the amount of $59.89 to Smarts Flowers be approved as presented. (Employee Gift Fund)
 
CARRIED
 
** Deputy Mayor Lloyd removed himself from the table and did not participate in the vote or discussion on the above noted matter with respect to his previously declared conflict.
 
No. 091           Moved by Councillor Lloyd
  Seconded by Councillor Chadwick
 
WHEREAS a properly developed Integrated Destination Resort which includes but is not limited to a world class accommodation hotel, executive meeting and convention facilities, a large seating capacity theatre, restaurants, spa and boutique casino could benefit the economic growth of the community;
 
AND WHEREAS Council of the Town of Collingwood may be interested in becoming a host municipality for a gaming facility conditionally upon thorough review and discussion with appropriate parties;
 
THEREFORE BE IT RESOLVED THAT Council of the Town of Collingwood hereby directs staff to advise the OLG that Collingwood does not support a standalone 300 slot machine gaming facility in the C-7 Region; 

 

COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
x
 
K. Lloyd
x
 
Chadwick
x
 
Hull
 
x
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
8
1
AND FURTHER THAT Council hereby agrees to pursue negotiations with:
i)    Private sector operators on acceptable Integrated Destination Resort opportunities and locations; and
ii)   The OLG to draft an acceptable revenue sharing agreement, that could be considered by Council and potential private sector operator(s);
 
AND FURTHER THAT Council direct staff to prepare a report on how best to engage the public prior to any final decision to host a gaming facility in our municipality.
 
CARRIED (recorded vote)
 
*Clerk Almas confirmed that if Council chooses to move forward with recommending a boutique casino, reconsideration would be required at that time.
 
No. 092           Moved by Councillor Cunningham
  Seconded by Councillor Lloyd
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked advice that is subject to solicitor/client privilege, including communications necessary for that purpose;
 
Items for Discussion: a) PRA Legal Update
 
CARRIED
 
BY-LAWS
No. 093           Moved by Deputy Mayor Lloyd
  Seconded by Councillor Cunningham
 
THAT By-law No. 2013-018, being a by-law to authorize the execution of an agreement between Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs and the Town of Collingwood for funding under the Municipal Infrastructure Investment Initiative program,be enacted and passed this 4th day of March, 2013.
 
  CARRIED
 
NOTICE OF MOTION
  • Councillor Chadwick provided a notice of motion to request the OLG cover the costs of any public consultation process including a potential referendum.
COUNTY REPORT
  • Deputy Mayor Lloyd provided an update to matters being discussed at the County including the new waste management process and upcoming public meeting on the changes.
OTHER BUSINESS
  • Pending List – Mayor Cooper noted that a staff report will be coming forward by the end of the month to outline the sidewalk by-law review process.
No. 094           Moved by Councillor Cunningham
  Seconded by Councillor Lloyd
 
THAT Council herein direct staff to include in the staff report and by-law currently being prepared by Building and Clerk Services consideration of fence height along the rear property line of properties that abut and access rear public lanes.
 
                        CARRIED 
  • Mayor Cooper discussed concerns with the low water levels and advised Council and the public about meeting with local mayors of communities around Georgian Bay, and noted some initiatives that Council has implemented to limit water loss and recycling.  Mayor Cooper further noted that the local coalition is attempting to petition other levels of government to make more changes and take greater interest in resolving this serious issue. 
Council proceeded to in-camera session as previously resolved. (6:20pm)
 
Moved by Councillor Hull
Seconded by Councillor Edwards
 
THAT Council rise from in-camera and return to public session. (6:30pm)
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 095           Moved by Councillor Gardhouse
  Seconded by Councillor West
 
THAT By-law No. 2013-019, being a by-law to confirm the proceedings of the regular meeting of Council held March 4th, 2013, be enacted and passed this 4th day of March, 2013.
 
  CARRIED
  
ADJOURNMENT
 
Moved by Councillor Cunningham
 
THAT the meeting of Council be hereby adjourned at 6:31pm.
 
            CARRIED                   
 
                                         

 ______________________________

 MAYOR

 ______________________________

CLERK

No. of Pages: 
5pages
AttachmentSize
March 4_13 Council Mins.pdf326.14 KB