March 18, 2013 Council Minutes

A meeting of Council was held Monday March 18, 2013 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
NOTICE:

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MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards (regrets)
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:                       
Ed Houghton, Acting Chief Administrative Officer
Sara Almas, Clerk
Larry Irwin, Director of Information Technology (regrets)
Marta Proctor, Director of Leisure Services
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Trent Elyea, Fire Chief (regrets)
Marcus Firman, Manager of Water Services
Leo Longo, Municipal Solicitor – Aird & Berlis LLP
 
ADOPTION OF AGENDA
No. 105           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Lloyd
 
THAT the content of the Council Agenda for March 18th, 2013 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  • Councillor Gardhouse declared a pecuniary interest with regard to the InCamera discussion item for the sale of unopen road allowances, as he is the realtor acting on behalf of the potential purchaser. 
ADOPTION OF MINUTES
No. 106           Moved by Councillor Chadwick
                      Seconded by Councillor West
 
THAT the minutes of the regular meeting of Council held March 11th, 2013, be approved as presented.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events. 
  • Councillor Chadwick provided a brief update on behalf of the Library Board with respect to their new organizational changes that are being implemented to increase customer service and efficiency. 
DEPUTATION
  • Concerns with Potential Gaming Facility in C7 Region
Helen Bull addressed Council expressing her concerns with the potential gaming facility in the C7 region and statistics related to the negative effects of casinos on communities.  Mrs. Bull requested Council continue to not support a casino in our Region.  Written submission was provided to the Clerk.
 
CONSENT AGENDA
No. 107           Moved by Councillor Lloyd
                      Seconded by Deputy Mayor Lloyd
 
THAT the General Consent Agenda, having been given due consideration by Council, be received. 

 

General Consent Items
A.1
i)    G. Marron, residents of Creekside Petition re: Request to amend       subdivision plan to not erect a fence between the rear yards of Chamberlain     Crescent and the Black Ash Creek.
    and
ii)    S. Spencer, resident of Creekside re: Would like rear yard fence erected as        identified in the subdivision agreement(Chamberlain Crescent/Black Ash      Creek)                  (motion prepared to request staff investigate)
Direction Required
A.2
Gaslight Community Theatre Productions re: Day of Delight May 25th – request for temporary road closure (Simcoe St, between Ste. Marie and St. Paul)
(Staff have reviewed request and confirm that if the road closure is supported by Council – that appropriate notice would be forwarded to reroute the transit and alert emergency services)
Received for Information
A.3
Chamber of Marine Commerce re: Executive Summary of a new bi-national study entitled Economic and Social Impacts of Marine Transport in the Great Lakes-St. Lawrence Seaway Region
Received for Information
A.4
The Collingwood Garden Club/Horticultural Society Newsletter 2013 Vol. 1
Received for Information
A.5
C. Miskell re: Proposed Main Access Point to Central Park Indoor Arena
(To be further discussed during budget discussions)
Received for Information
 
CARRIED
 
A.1       Creekside Petition re: Fence Installation
 
No. 108           Moved by Councillor Lloyd
                       Seconded by Deputy Mayor Lloyd
 
THAT Council direct Staff to prepare a report to further investigate the fencing requests / petitions between the rear yards of Chamberlain Crescent and Black Ash Creek. (April 8, 2013)
 
CARRIED
 
A.2       Road Closure Request – Additional review required, will return to Council for direction.
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
 
No. 109           Moved by Councillor Hull
                        Seconded by Councillor West
 
THAT the Parks, Recreation and Culture Advisory Committee Minutes of February 20, 2013 be hereby received.
 
            CARRIED
 
No. 110           Moved by Councillor Gardhouse
                       Seconded by Councillor West
 
THAT the Collingwood Heritage Committee Minutes of February 21, 2013 be hereby received and the recommendations therein be approved:
Recommendation: THAT the following Heritage permits be approved.

 

Permit #
Location
Type
46-2013
91 & 93 Hurontario Street
Replace roll-up awning
 
 
CARRIED
 
 
 
STAFF REPORTS - Nil
 

 

COUNCIL
Yea
Nay
Cooper
 
x
R. Lloyd
 
x
Edwards (absent)
 
 
K. Lloyd
 
x
Chadwick
 
x
Hull
x
 
West
x
 
Cunningham
 
x
Gardhouse
x
 
TOTAL
3
5
MOTIONS
No. 111           Moved by Councillor Hull
                        Seconded by Councillor Gardhouse
 
THAT Council herein direct staff to amend the procedural by-law to require that any resolution resulting from Council direction for staff reports, motions, and by-laws require a recorded vote.
 
DEFEATED (recorded vote)
 
No. 112           Moved by Councillor Hull
                       Seconded by Councillor Gardhouse
 
THAT this Council proceeds in camera in order to address a matter pertaining to:
checked a proposed or pending acquisition or disposition of land by the municipality or local board; and
checked advice that is subject to solicitor/client privilege, including communications necessary for that purpose.
Items for discussion: a) Sale of Terminals
 
CARRIED
 
Council proceeded to in-camera session as previously resolved. (5:45pm)
 
Moved by Councillor Chadwick
Seconded by Councillor West
 
THAT Council rise from in-camera and return to public session. (5:53pm)
 
CARRIED
 
Councillor Hull withdrew the following motion based on the legal advice received:
THAT Council herein direct that no further action be taken with respect to the sale of the terminals and subject lands until we receive advice from our solicitors, in light of the recent allegations, we are able to proceed. - WITHDRAWN
 
No. 113           Moved by Councillor Cunningham
                        Seconded by Councillor Chadwick
 
THAT this Council proceeds in camera in order to address a matter pertaining to:
checked a proposed or pending acquisition or disposition of land by the municipality or local board; and
checked advice that is subject to solicitor/client privilege, including communications necessary for that purpose.
Items for discussion: a) Pretty River Academy   b) Sale of Unopen Road Allowances
 
CARRIED
 
** Councillor Gardhouse removed himself from the table and did not participate in the vote or discussion on the sale of unopen road allowances with respect to his previously declared conflict.
 
NOTICE OF MOTION
Councillor Gardhouse provided the following notice of motion to be considered at the next regular scheduled meeting of Council:
 
THAT Council of the Town of Collingwood appoint a Municipal Integrity Commissioner for a term to run not less than 4 years;
 
AND FURTHER THAT the appointed commissioner shall update the Council Code of Conduct and produce a recommended scope of duties and responsibilities for council approval.
 
OLD or DEFERRED BUSINESS - Nil
 
OTHER BUSINESS
No. 114           Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Chadwick
 
THAT staff report back to Council, in a series of reports as appropriate, on a review and update of the policies set out in Section 270(1) of the Municipal Act, 2001, S.O. 2001. c.25, as amended.
 
CARRIED
 
Council proceeded to in-camera session as previously resolved. (6:10pm)
 
Moved by Councillor West
Seconded by Councillor Lloyd
 
THAT Council rise from in-camera and return to public session. (6:56pm)
 
CARRIED
 
** Councillor Gardhouse removed himself from the table and InCamera discussions on the sale of unopen road allowances with respect to his previously declared conflict, and left for the remainder of the meeting.
 
CONFIRMATORY BY-LAW
No. 115           Moved by Councillor West
                        Seconded by Councillor Chadwick
 
THAT By-law No. 2013-023, being a by-law to confirm the proceedings of the regular meeting of Council held March 18th, 2013 be enacted and passed this 18th day of March, 2013.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Cunningham
 
THAT the meeting of Council be hereby adjourned at 7:05pm.
 
            CARRIED                   
 
                                         
______________________________
MAYOR
 
______________________________
CLERK
No. of Pages: 
4pages
AttachmentSize
March 18_13 Council Mins.pdf270.7 KB