April 8, 2013 Council Agenda

A meeting of Council will be held Monday April 8, 2013 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
NOTICE:

For a complete version of this document, including all related materials, download the attached PDF:

AttachmentSize
April 8_13_CouncilAgendaPkg.pdf2.92 MB
April 8 Council Agenda Addendum.pdf135.52 KB
 
SEE ADDENDUM ATTACHED
 
ORDER OF BUSINESS
                                            
1.  CALL OF COUNCIL TO ORDER
 
2.  ADOPTION OF AGENDA
  • THAT the content of the Council Agenda for April 8th, 2013 be adopted as presented. 
3.  DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over
   $200)
                       
4.  a) ADOPTION OF MINUTES, for the Special meeting of Council held March 23, 2013
      and the regular meeting of Council held March 25, 2013. (errors & omissions)
     b) BUSINESS ARISING FROM THE PREVIOUS MINUTES
 
5.  COMMUNITY ANNOUNCEMENTS
  • 96th Anniversary of Vimy - Presentation of pins to Mayor and Council, Karen Kristy, Captain, 1909 Collingwood OPP Army Cadets
6.  DEPUTATION
  • BIA Budget presentation,Sue Nicholson, General Manager
7.  CONSENT AGENDA
General Consent Items
A.1
M. Sergio, Minister Responsible for Seniors re: Senior Achievement Award. Deadline for Nomination: June 15th
Received for Information
A.2
Nottawasaga Valley Conservation Authority (NVCA) re: 2013 Budget and  Municipal Levy
Received for Information
A.3
J. Gwilliam, A’s Supply re: Request to revisit  free parking in the downtown for 1 or 2 hours
Received for Information
A.4
New Path Foundation request to proclaim the week of May 6th – 12th as Children’s Mental Health Week (Response from Office of the Mayor attached)
Received for Information
 
8.  MOVE INTO COMMITTEE OF THE WHOLE (Staff Reports/By-laws if deemed
      expedient)           
 
9.  STAFF REPORTS
 
T2013-08         Adopt Budget Estimates / Ontario Regulation 284/09
 
RECOMMENDING THAT Council adopt the compliance report for expenses excluded from the 2013 budget as outlined in this report as a requirement of Ontario Regulation 284/09.
  • THAT By-law No. 2013-025, being a by-law to adopt the 2013 Municipal Budget estimates, be enacted and passed this 8th day of April, 2013.
P2013-03         Pretty River Academy; Amending Zoning By-law No. 2013-026; Town
                       File No. D141212; Civic Address: 11521 Highway No. 26 West
                                          
RECOMMENDING THAT Council enact and pass a Zoning By-law Amendment for 11521 Highway No. 26 West to expand the list of permitted uses in a Community Services Exception Four – CS-4 zone to include all of the typical Community Service (CS) zone uses allowed in the Town’s Zoning By-law;
 
AND FURTHER THAT Council enact and pass a Zoning By-law Amendment for 11521 Highway No. 26 West to permit the Owner the option of a temporary structure over the existing sports playing field on a year round basis.  
  • THAT By-law No. 2013-026, being a by-law under the provisions of Section 34 of the Planning Act, R.S.O. 1990, c. P.13, as amended, be enacted and passed this 8th day of April, 2013.(pending the direction authorized above)
PRC2013-14    Eddie Bush Memorial Arena Update
 
RECOMMENDING THAT Staff Report PRC2013-14, Eddie Bush Memorial Arena Update, be received.
 
PW2013-04     Black Ash Meadows “Creekside Subdivision” Petition Rear Yard
                     Fence for Chamberlain Crescent
 
RECOMMENDING THAT Staff Report PW2013-04 entitled “Black Ash Meadows - “Creekside Subdivision” Petition Rear Yard Fence for Chamberlain Crescent”, be received.
 
T2013-07         Building Code Act Annual Fee Report 2012
 
RECOMMENDING THAT Staff Report T2013-07 and the attached “Building Department – Annual Fee Report 2012”, be received.
 
C2013-05        Process for Sidewalk By-law Update
 
RECOMMENDING THAT Staff Report C2013-05, Process for Sidewalk By-law Update, be received.
 
C2013-06        Award RFP for Consulting Services for an Organizational Review
 
RECOMMENDING THAT Council award the contract for all three (3) phases of RFP No. EMT2013-01 for Consulting Services for an Organizational Review to KPMG including the:
  • Chief Administrative Officer (CAO) Review and Recruitment Strategy
  • Operational Service Review
  • Committee/Board Governance Review
For the fixed fee of $87,000.00 plus HST.
 
C2013-04        Accountability and Transparency Policy/Code of Conduct
 
RECOMMENDING THAT Council receive the initial report with respect to the Municipal Act, 2001, Section 270(1) review and update of policies;
     
AND FURTHER THAT Council approve the Accountability and Transparency Policy for the Corporation of the Town of Collingwood, as attached hereto;
 
AND FURTHER THAT Council authorize the existing Council Code of Ethics be renamed “Code of Conduct” in accordance with the Municipal Act, 2001.
 
10. MOTIONS
  • WHEREAS the Town of Collingwood wants to enhance transparency and accountability of elected and appointed municipal officials;
AND WHEREAS the cost, scope of duties and other services undertaken by an Integrity Commissioner is worthy of further investigation; 
 
THERFORE BE IT RESOLVED THAT Council herein direct staff to proceed with Request for Proposals to seek interest from individuals, including scope of services, qualifications, and proposed fee structure for Council’s consideration of an Integrity Commissioner for the Town of Collingwood 
  • THAT Council herein approve the Collingwood Public Utilities Services Board 2013 Business Plan and the Downtown Collingwood Business Improvement Area 2013 Business Plan.
11. BY-LAWS 
  • THAT By-law No. 2013-027, being a by-law to appoint a Municipal Weed Inspector for the Corporation of the Town of Collingwood, be enacted and passed this 8th day of April, 2013 (Officer Tammy Legault, Officer Neil Sheffield, Wendy Martin)
12. NOTICE OF MOTION
 
13. OLD or DEFERRED BUSINESS
 
14. OTHER BUSINESS
  • Pending List Update
15. CONFIRMATORY BY-LAW
  • THAT By-law No. 2013-028, being a by-law to confirm the proceedings of the regular meeting of Council held April 8th, 2013, be enacted and passed this 8th day of April, 2013.
16. ADJOURNMENT
No. of Pages: 
90pages
AttachmentSize
April 8_13_CouncilAgendaPkg.pdf2.92 MB
April 8 Council Agenda Addendum.pdf135.52 KB