March 23, 2013 Special Council Minutes

A Special Meeting of Council was held Saturday, March 23, 2013 in the Council Chambers, Town Hall, Collingwood commencing at 9:00am, for Budget discussions.




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March 23_13 SP Council Mins.pdf214.46 KB

Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards (regrets)
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
Staff Present:                       
Ed Houghton, Acting Chief Administrative Officer
Sara Almas, Clerk
Larry Irwin, Director of Information Technology 
Marjory Leonard, Treasurer
Kay Blakely, Deputy Director of Finance
Department Heads and Managers – as required
Nancy Farrer, Director of Planning
Marta Proctor, Director of Parks, Recreation and Culture
Trent Elyea, Fire Chief
Brian MacDonald, Manager of Engineering and Public Works
Marianne Nero, Manager of Human Resources
No. 118            Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Lloyd
THAT the content of the Special Council Agenda for March 23, 2013, be adopted as presented.
  • Mayor Cooper declared a pecuniary interest with respect to Parks general wages as her spouse is employed by the Parks, Recreation and Culture Department.
BUDGET DISCUSSIONS (Committee of the Whole)
During budget discussions, notice of motion is not required for motions pertaining to the 2013 Budget, and further, any decided matter can be reviewed without the requirement of the formal rules of procedure for reconsideration.
 i. Mayor Cooper turned the Chair over to Deputy Mayor as Chair of Budget Committee.
Deputy Mayor Lloyd welcomed those in attendance and provided a brief introduction and reviewed the agenda.
ii. Short Presentation by Treasurer, Marjory Leonard
Marjory Leonard, Treasurer provided a brief presentation and overview of the 2013 budget.   Ms. Leonard reviewed the budget summary, sources of funding, portion of tax levy by service, tax implications, and result of budget deliberations to date.
Marta Proctor, Director of Parks, Recreation and Culture provided a brief presentation to Council specific to the harbour strategy and the proposed projects underway. The Treasurer reviewed the budget estimates included for the Harbour in 2013.  
 iii. Request Input from the Public (Max.10mins./person)
Mr. Uli Rath advised that he lives at Sunset Point and expressed concern about the water levels.  Mr. Rath pointed out that March 22nd was World Water Day.  Currently, the Great Lakes are at their lowest levels in recorded history.  Mr. Rath requested that the Town set up a fund to lobby the government to investigate and resolve this matter and suggested that   $150,000 be allocated as an advocacy fund to restore water levels.  
Mayor Cooper reviewed what Council has undertaken to date and initiatives currently underway with respect to the status of the low water levels.
Mr. Ben Scholte addressed Council to inquire if budget could be allocated to repair, maintain and upgrade the bike and skate park.  Mr. Scholte expressed concern with the state of the current facility.  The Director of Parks, Recreation and Culture responded to Mr. Scholte’s concerns and advised that the current facility will be maintained this year, however no major changes will be carried until the Heritage Park redesign plans have been approved. Council thanked Mr. Scholte for bringing his comments forward, and noted that input from our youth is important.
Cynthia Strandholt addressed Council to request consideration in the budget for the Hume Street reconstruction project.  Mrs. Strandholt requested that monies from the budget and proceeds from the Collus share funds be allocated towards the reconstruction. The Manager of Engineering / Public Works responded to Mrs. Strandholt and explained that subject to budget approval, the Environmental Assessment and the updating of the design will be carried out. Once those are complete, utilities could be relocated and subject to provincial funding, construction could commence in 2015.
Jen Scholte addressed Council and advised that as a resident of Georgian Meadows she would like to expand the trails network in the vicinity of Fisher Field along the 10th line and Sixth Street.  Mrs. Scholte also requested that the crossing at Mountain Road and the 10th Line as well as at the bridge along Mountain Road be made safer. Deputy Mayor Lloyd explained that a traffic light will be installed at the intersection of Mountain Road and the 10th Line in the near future.
Mr. Howard William Hirons expressed concern with the state of the sewers along Market Street, specifically that there is a sink hole between 40 and 41 Market Street.  The Manager of Engineering / Public Works confirmed that the reconstruction is included in this budget.
Mr. Bing Jowett reiterated the Director of Parks, Recreation and Culture’s statement with respect to the harbour and dockage requests.   Mr. Jowett asked Council to ensure that the docks and upgrades remain an important part of this budget.   He also suggested that FRAM should considering giving the town lots 5 and 6 in the Shipyards development.  
Murray Knowles thanked Council for support for the trails, detailed concerns with the railroad line being the gap between Poplar Sideroad heading north and explained that as a linking trail, it could receive funding from the County. 
Ona Alisauskas addressed Council and expressed concern with increases in specific categories of the budget and requested that Council review these areas.  Treasurer Leonard provided a detailed response to the rationale of why those specific budgets were increased in 2013.
Mr. Jerry Labreque requested a status of the Collus share sale funds.  Treasurer Leonard reviewed the status and noted that they have not been included in the budget and that the use would be decided at a later date.
Mr. Paul Dulmage, Chair of the Collingwood Library Board reviewed the Library’s fiscally responsible budget, its great customer service, and encouraged more residents to become library members.
Council recessed at 10:08am.
Council reconvened at 10:30am. 
Mr. Marcus Firman, Chief Operating Officer presented the Collingwood Public Utilities Water and Wastewater Budget.  The Water and Wastewater Budget has been presented and accepted by the Board and in accordance with the Board’s by-law, require Council endorsement. Marcus addressed questions from Council. 
iv. Further budget review, questions, direction, etc…
Moved by Mayor Cooper
Seconded by Councillor Chadwick
THAT Council provide direction to staff to prepare the final budget estimates for consideration.
Mayor Cooper resumed the Chair.
Moved by Councillor Cunningham
THAT the meeting of Council be hereby adjourned at 10:59am.
No. of Pages: 
March 23_13 SP Council Mins.pdf214.46 KB