March 25, 2013 Council Minutes

A meeting of Council was held Monday March 25, 2013 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
NOTICE:

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MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards (regrets)
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:                       
Ed Houghton, Acting Chief Administrative Officer (regrets)
Sara Almas, Clerk
Larry Irwin, Director of Information Technology
Marta Proctor, Director of Leisure Services
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Trent Elyea, Fire Chief (regrets)
Marcus Firman, Manager of Water Services
 
ADOPTION OF AGENDA
No. 119           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor Lloyd
 
THAT the content of the Council Agenda and Addendum for March 25th, 2013 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  • Councillor Gardhouse declared a pecuniary interest with regard to the InCamera discussion item for the sale of 160 Balsam Street, as he is the realtor acting on behalf of the potential purchaser.  
  • Deputy Mayor Lloyd declared a pecuniary interest with regard to the Supplementary Accounts Payable Revenue Voucher, as he is a partner in the ownership of Smart’s Flowers.  
ADOPTION OF MINUTES
No. 120           Moved by Councillor Chadwick
                       Seconded by Councillor Lloyd
 
THAT the minutes of the regular meeting of Council held March 18th, 2013 and the Special meeting of Council held March 20th, 2013, be approved as presented.
 
  CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events. 
DEPUTATIONS
  • Wakestock Presentation
Todd Elsley, Events Manager, provided a detailed presentation including background information of the organizers – SBC Events, reviewed previous years successes and the proposed programs for the 2013 event.  Mr. Elsley further reviewed the Party Smart campaign, and communication and social media outreach, and thanked Council for their ongoing support.  
  • Concerns with Potential Gaming Facility in Collingwood
Rev. Donna Wilson(representing Erie Street Community Church, Salvation Army, New Life Betheran in Christ Church, Journey Community Church, and Fellowship Baptist Cornerstone Church and supporting Ministers) reviewed the concerns of hosting a casino including the detrimental effects gambling has on a community.  Rev. Wilson requested Council consider three matters prior to making their final decision:  1. Leadership; 2. How are we doing in regards to caring for residents in our community; and 3. Stewardship and proper use of public funds. 
  • Walkways in the Downtown
Doug Snider, BIA Board Member provided a detailed presentation to Council identifying a new initiative the BIA is investigating with respect to the use and enhancement of walkways and laneways within the Downtown.  Mr. Snider outlined the preliminary goals of the project that would impact both public and private lands. The BIA Board of Directors is requesting assistance from the Town to better understand what can be done with the scope of the project.
 
Moved by Councillor Chadwick
Seconded by Deputy Mayor Lloyd
 
THAT Council herein support BIA Laneways Committee to consult directly with Town Staff at each stage of the Walkway and Laneway Initiative Project to identify the proper process, communicate and collaborate on all initiatives of the project. 
 
CARRIED
 
PUBLIC MEETING
Proposed Zoning By-law Amendment (10 Sandford Fleming Drive)
 
Mayor Cooper welcomed those in attendance and introduced the Public Meeting format.
 
Clerk Sara Almas confirmed that notice has been provided with respect to the planning application being heard this evening, in accordance with the Planning Act. Notice was provided March 1, 2013.
 
Planner Kandas Bondarchuk reviewed the details of the planning application and comments received to date.
 
The proposed Zoning By-law Amendment (Town File No. D14113), pertains to lands located on the south side of Sandford Fleming Drive and is legally described as Concession 7, Part Lot 41 and Part 3 of Reference Plan No. 51R-30146, Town of Collingwood, County of Simcoe and addressed as 10 Sandford Fleming Drive. The lands are presently designated in the Town of Collingwood Official Plan as Industrial Park and are presently zoned in the Town of Collingwood Zoning By-law No. 2010-040, as amended, as Industrial Park (M5).
 
The purpose and effectof the proposed Zoning By-law Amendment is to expand the permitted uses within the Industrial Park (M5) Zone by also permitting a brewery. The existing building which is currently used for three different businesses will be converted into a single craft brewery business.
 
Krystin Rennie, Georgian Planning Solutions - Agent on behalf of the Applicant, addressed Council to further review the merits of the application and request Council’s favourable consideration.
 
Chris Scullion, Church and Trought Inc., addressed Council on behalf of the applicant to review the results of the air quality, noise and odour testing undertaken on the site.  
 
Mayor Cooper called for comments from the public.
 
Mr. Peter Case, resident of Blue Shores addressed Council expressed his support for economic development in the community, further requesting Council concern the zoning amendments being proposed for the area with respect to industrial and residential conflicts with respect to air emissions and quality of life, formally requesting Council consider the following: 
  1. Formally encourage the Ministry of the Environment to proceed with developing the airshed policy; and
  2. Council follow the lead of Metro Vancouver in establishing an air regulatory initiative. 
Mr. Case reviewed the program undertaken by Metro Vancouver, further stating the odour issues in the east end have been a source of anxiety and frustration and in some cases ill health on part of many residents, and requested Council take responsibility.
 
There being no further public comments, the public input session closed at 6:14pm.
 
Council requested clarification on the following matters:   plans for odour mitigation, airshed control policies, separation distance guidelines including the D6 guidelines, noise receptors, and accumulative effects of area contaminants. Mr. Scullion addressed the above matters noting there are no abatement measures currently being proposed.  British Columbia has significantly different regulations in terms of its environmental policies and procedure and the Ministry of Environment (MOE) is hesitant to implement new policies and the potential impact on varying subjective matters. Mr. Scullion further noted the MOE does not have a detailed process to examine accumulative affects. 
 
CONSENT AGENDA
No. 121           Moved by Councillor Lloyd
                       Seconded by Councillor West
 
THAT the General Consent Agenda, having been given due consideration by Council, be received. 

 

General Consent Items
A.1
Rogers TV re: OHL playoff series may delay airing of weekly Council meeting coverage
Received for Information
A.2
Great Lakes St. Lawrence River Adaptive Management Task Team re: Draft Adaptive Management Plan (copy available in the Council mailroom)
Received for Information
 
CARRIED
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
No. 122           Moved by Councillor Chadwick
                       Seconded by Councillor West
 
            THAT the following minutes be hereby received:
  • Collingwood Downtown Board of Management minutes, February 21, 2013
  • Collingwood Downtown Board of Management minutes, February 27, 2013
  • Elvis Festival Services Board minutes, March 6, 2013
 CARRIED
 
STAFF REPORTS
P2013-04         Application for a Tree Removal Permit; Location:Vacant lands on Highway No. 26 East (formerly part of 201 MacDonald Road, Collingwood); Town File No. P11113; Applicant: Monteith Holdings Inc.
No. 123           Moved by Councillor Hull
                       Seconded by Councillor Lloyd
 
THAT Staff Report P2013-04, recommending Council supports granting a Tree Permit for the vacant lands owned by Monteith Holdings Inc. prior to site plan approval with the following conditions attached:
  • Existing trees along Highway No. 26, and along the southern portion of the property across from Newport Blvd. will remain to provide a buffer (see Tree Clearing Limits & Stockpile Locations); and,
  • The installation of appropriate sedimentation and erosion control measures.
Be hereby approved.
 
  CARRIED
 
P2013-05         Conditions of Draft Plan Approval Proposed Consar Plan of Subdivision Town File No: D1201212; Owner: Consar Development (Collingwood) Inc.
No. 124           Moved by Councillor West
                       Seconded by Councillor Chadwick
 
THAT Staff Report P2013-05, recommending Council grant draft approval to the “Consar” Plan of Subdivision, subject to the conditions attached, and further that this draft approval will expire on March 25th, 2016 in the event that the Plan of Subdivision is not registered, be hereby approved.
 
  CARRIED
  
PW2013-03     Reclaimed Asphalt Crushing and Stockpiling - PW2013-01
No. 125           Moved by Councillor Cunningham
                       Seconded by Councillor Chadwick
 
THAT Staff Report PW2013-03, titled “Reclaimed Asphalt Crushing and Stockpiling”, be received;
 
AND THAT Council awards the Tender to Dalton Lowe and Sons Construction Ltd. for the submitted tender value of $24,500.00 plus HST; 
 
AND THAT Council authorize staff and the Mayor to sign all necessary documents to execute the contract.
 
                        CARRIED
 
T2013-06         2012 Statement of Remuneration Paid to Council and Appointed Board Members
No. 126           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor Cunningham
 
THAT Staff Report T2013-06, outlining the 2012 Statement of Remuneration Paid to Council and Appointed Board Members, be received for information.
 
CARRIED
 
MOTIONS
No. 127           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor Chadwick
 
THAT the Accounts Payable Revenue Vouchers for the month of February, 2013 in the amount of $3,208,843.79 be approved as presented.
 
CARRIED
 
No. 128           Moved by Councillor Gardhouse
                       Seconded by Councillor West
 
THAT the Supplementary Accounts Payable Revenue Vouchers for the month of February 2013 in the amount of $59.89 to Smarts Flowers be approved as presented. (Employee Gift Fund)
 
CARRIED
 
** Deputy Mayor Lloyd removed himself from the table and did not participate in the vote or discussion on the above noted matter with respect to his previously declared conflict.
 
Councillor Gardhouse withdrew the following motion from the table:
THATCouncil of the Town of Collingwood appoint a Municipal Integrity Commissioner for a term to run not less than 4 years;
 
AND FURTHER THATthe appointed commissioner shall update the Council Code of Conduct and produce a recommended scope of duties and responsibilities for council approval.
 
No. 129           Moved by Deputy Mayor Lloyd
                        Seconded by Councillor West
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
  • a proposed or pending acquisition or disposition of land by the municipality or local board;
  • the security of the property of the municipality or local board;
Items for discussion: a) Review 160 Balsam Street b) Water Supply c) Terminal Sale d) Rail Line
 
CARRIED
 
** Councillor Gardhouse removed himself from the vote on the above motion, not participating in the vote or discussion on the sale of unopen road allowances with respect to his previously declared conflict during the closed session of Council.
 
NOTICE OF MOTION
  • Councillor Gardhouse provided the following revised motion with respect to an Integrity Commissioner:
WHEREAS the Town of Collingwood wants to enhance transparency and accountability of elected and appointed municipal officials;
 
AND WHEREAS the cost, scope of duties and other services undertaken by an Integrity Commissioner is worthy of further investigation; 
 
THERFORE BE IT RESOLVED THAT Council herein direct staff to proceed with Request for Proposals to seek interest from individuals, including scope of services, qualifications, and proposed fee structure for Council’s consideration of an Integrity Commissioner for the Town of Collingwood.
 
OLD or DEFERRED BUSINESS
  • Consent item A.2 from March 18, 2013 - Gaslight Community Theatre Productions re: Day of Delight May 25th – request for temporary road closure (Simcoe St, between Ste. Marie and St. Paul Streets)
No. 130           Moved by Councillor Lloyd
                        Seconded by Deputy Mayor Lloyd
 
THAT Council approve the request for temporary road closure on May 25, 2013 from 11:00am to 4:00pm on Simcoe Street between Ste. Marie Street and St. Paul Street.
 
            CARRIED
 
OTHER BUSINESS
  • Mayor Cooper advised Council that there will be some upcoming training sessions scheduled on various matters, and if Council has any additional training topic requests to advise the Clerk.  
  • Councillor Lloyd advised the NVCA report cards will be out by the end of the April and will be posted on our website. 
Council proceeded to in-camera session as previously resolved. (6:55pm)
 
Moved by Councillor Lloyd
Seconded by Councillor Gardhouse
 
THAT Council rise from in-camera and return to public session. (7:54pm)
 
CARRIED
 
** Councillor Gardhouse removed himself from the table and In-camera discussions on the sale of unopen road allowances with respect to his previously declared conflict, and left for the remainder of the meeting.
 
CONFIRMATORY BY-LAW
No. 131           Moved by Councillor Gardhouse
                       Seconded by Councillor West
 
THAT By-law No. 2013-024, being a by-law to confirm the proceedings of the special meeting of Council March 20th, 2013, the special meeting of Council March 23rd, 2013, and the regular meeting of Council held March 25th, 2013, be enacted and passed this 25th day of March, 2013.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Chadwick
 
THAT the meeting of Council be hereby adjourned at 7:55pm.
 
            CARRIED                   
______________________________
MAYOR
 
 
______________________________
CLERK
No. of Pages: 
5pages
AttachmentSize
March 25_13 Council Mins.pdf383.83 KB