April 8, 2013 Council Minutes

A meeting of Council was held Monday April 8, 2013 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
NOTICE:

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MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards (regrets)
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham (regrets)
Councillor Gardhouse
 
Staff Present:                       
Ed Houghton, Acting Chief Administrative Officer
Sara Almas, Clerk
Larry Irwin, Director of Information Technology
Marta Proctor, Director of Leisure Services
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Trent Elyea, Fire Chief (regrets)
Marcus Firman, Manager of Water Services
 
ADOPTION OF AGENDA
No. 132           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor West

THAT the content of the Council Agenda and Addendum for April 8th, 2013 be adopted as presented.

 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) - Nil
           
ADOPTION OF MINUTES
No. 133           Moved by Councillor Chadwick
                       Seconded by Councillor Lloyd
 
THAT the minutes of the special meeting of Council held March 23, 2013 and the regular meeting of Council held March 25, 2013, be approved as presented.
 
                        CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • 96th Anniversary of Vimy - Presentation of pins to Mayor and Council
Mayor Cooper provided a brief recognition of the 96th Anniversary of the Battle of Vimy Ridge, and thanked those that served and continue to serve, and recognized and thanked the work of the local Cadet Corp.  Karen Kristy, Captain, 1909 Collingwood OPP Army Cadets, introduced members of the cadet corp that were present.   The Cadets presented pins to Mayor Cooper and Council to commemorate the 96th Anniversary of Vimy. 
  • Council reported on various community events they had attended and announced upcoming events. 
DEPUTATION
  • Business Improvement Area (BIA) Budget presentation
Mr. Bradley Green, Chair, and Sue Nicholson, General Manager presented the 2013 BIA Budget to Council outlining the 2013 initiatives, revitalization project update, and detailed review of the levy, revenue and expenses anticipated for 2013.  


CONSENT AGENDA
No. 134           Moved by Councillor Lloyd
                       Seconded by Deputy Mayor Lloyd
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
M. Sergio, Minister Responsible for Seniors re: Senior Achievement Award. Deadline for Nomination: June 15th
Received for Information
A.2
Nottawasaga Valley Conservation Authority (NVCA) re: 2013 Budget and  Municipal Levy
Received for Information
A.3
J. Gwilliam, A’s Supply re: Request to revisit  free parking in the downtown for 1 or 2 hours
Received for Information
A.4
New Path Foundation request to proclaim the week of May 6th – 12th as Children’s Mental Health Week (Response from Office of the Mayor attached)
Received for Information
 
CARRIED
 
STAFF REPORTS
T2013-08         Adopt Budget Estimates / Ontario Regulation 284/09
 
No. 135           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor Lloyd
 
THAT Staff Report T2013-08, recommending Council adopt the compliance report for expenses excluded from the 2013 budget as outlined in this report as a requirement of Ontario Regulation 284/09, be approved.
 
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards (absent)
 
 
K. Lloyd
x
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham (absent)
 
 
Gardhouse
x
 
TOTAL
7
0
            CARRIED
 
No. 136           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Chadwick
 
THAT By-law No. 2013-025, being a by-law to adopt the 2013 Municipal Budget estimates, be enacted and passed this 8th day of April, 2013.
 
CARRIED (Recorded Vote)
  
P2013-03         Pretty River Academy; Amending Zoning By-law No. 2013-026; Town File No. D141212; Civic Address: 11521 Highway No. 26 West
                                          
No. 137           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor Lloyd
 
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards (absent)
 
 
K. Lloyd
x
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham (absent)
 
 
Gardhouse
x
 
TOTAL
7
0
THAT Staff Report P2013-03, recommending Council enact and pass a Zoning By-law Amendment for 11521 Highway No. 26 West to expand the list of permitted uses in a Community Services Exception Four – CS-4 zone to include all of the typical Community Service (CS) zone uses allowed in the Town’s Zoning By-law;
 
AND FURTHER THAT Council enact and pass a Zoning By-law Amendment for 11521 Highway No. 26 West to permit the Owner the option of a temporary structure over the existing sports playing field on a year round basis; be received. 
 
CARRIED (Recorded Vote)
 
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards (absent)
 
 
K. Lloyd
x
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham (absent)
 
 
Gardhouse
x
 
TOTAL
7
0
No. 138           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Lloyd
 
THAT By-law No. 2013-026, being a by-law under the provisions of Section 34 of the Planning Act, R.S.O. 1990, c. P.13, as amended, be enacted and passed this 8th day of April, 2013.
 
CARRIED (Recorded Vote)
 
PRC2013-08    Eddie Bush Memorial Arena Update
 
No. 139           Moved by Councillor Hull
                       Seconded by Councillor West
 
THAT Staff Report PRC2013-14 entitled Eddie Bush Memorial Arena Update, be received.
 
CARRIED
 
PW2013-04     Black Ash Meadows “Creekside Subdivision” Petition Rear Yard Fence for Chamberlain Crescent
No. 140           Moved by Councillor Lloyd
                       Seconded by Councillor Chadwick
 
THAT Staff Report PW2013-04 entitled “Black Ash Meadows - “Creekside Subdivision” Petition Rear Yard Fence for Chamberlain Crescent”, be received.
 
 CARRIED
 
T2013-07         Building Code Act Annual Fee Report 2012
No. 141           Moved by Councillor Lloyd
                       Seconded by Councillor Chadwick
 
THAT Staff Report T2013-07 and the attached “Building Department – Annual Fee Report 2012”, be received.
 
 CARRIED
 
C2013-05        Process for Sidewalk By-law Update
No. 142           Moved by Councillor Chadwick
                       Seconded by Councillor Lloyd
 
THAT Staff Report C2013-05 entitled Process for Sidewalk By-law Update, be received.
 
CARRIED
 
C2013-06        Award RFP for Consulting Services for an Organizational Review
No. 143           Moved by Councillor West
                       Seconded by Councillor Gardhouse
 
THAT Council award the contract for all three (3) phases of RFP No. EMT2013-01 for Consulting Services for an Organizational Review to KPMG including the:
  • Chief Administrative Officer (CAO) Review and Recruitment Strategy
  • Operational Service Review
  • Committee/Board Governance Review
For the fixed fee of $87,000.00 plus HST.
 
CARRIED
 
C2013-04        Accountability and Transparency Policy/Code of Conduct
No. 144           Moved by Councillor Hull
                        Seconded by Councillor Lloyd
 
THAT Council receive the initial report with respect to the Municipal Act, 2001, Section 270(1) review and update of policies;
     
AND FURTHER THAT Council approve the Accountability and Transparency Policy for the Corporation of the Town of Collingwood, as attached hereto;
 
AND FURTHER THAT Council authorize the existing Council Code of Ethics be renamed “Code of Conduct” in accordance with the Municipal Act, 2001.
 
CARRIED
 

MOTIONS
No. 145           Moved by Councillor Gardhouse
                        Seconded by Councillor Hull
WHEREAS the Town of Collingwood wants to enhance transparency and accountability of elected and appointed municipal officials;
 
AND WHEREAS the cost, scope of duties and other services undertaken by an Integrity Commissioner is worthy of further investigation; 
 
THEREFORE BE IT RESOLVED THAT Council herein direct staff to proceed with Request for Proposals to seek interest from individuals, including scope of services, qualifications, and proposed fee structure for Council’s consideration of an Integrity Commissioner for the Town of Collingwood. 
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards (absent)
 
 
K. Lloyd
x
 
Chadwick
x
 
Hull
 
x
West
x
 
Cunningham (absent)
 
 
Gardhouse
 
x
TOTAL
5
2
 
Moved by Councillor Chadwick
Seconded by Councillor West
 
THAT the motion be deferred until a staff report until further information is obtained with respect to an Integrity Commissioner, potential appointment sharing opportunities with the County of other municipalities. (approx. 4 weeks)
 
CARRIED (Recorded Vote)
 
No. 146           Moved by Councillor Chadwick
                       Seconded by Councillor Lloyd
 
THAT Council herein approve the Collingwood Public Utilities Services Board 2013 Business Plan and the Downtown Collingwood Business Improvement Area 2013 Business Plan.
 
  CARRIED
 
No. 147           Moved by Councillor West
                       Seconded by Councillor Gardhouse
 
THAT this Council proceeds in camera in order to address a matter pertaining to: