April 22, 2013 Council Minutes

A meeting of Council was held Monday April 22, 2013 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.

NOTICE:

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MAYOR COOPER CALLED COUNCIL TO ORDER

 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:                       
Sara Almas, Clerk
Larry Irwin, Director of Information Technology
Marta Proctor, Director of Leisure Services (regrets)
Marjory Leonard, Treasurer (regrets)
Nancy Farrer, Director of Planning Services
Marcus Firman, Manager of Water Services
             
ADOPTION OF AGENDA
No. 164           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for April 22nd, 2013 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  • Deputy Mayor Lloyd declared a pecuniary interest with regard to the Supplementary Accounts Payable Revenue Voucher, as he is a partner in the ownership of Smart’s Flowers. 
 
ADOPTION OF MINUTES
No. 165           Moved by Councillor Edwards
                       Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held April 15th, 2013, be approved as presented.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES
  • Councillor Hull requested to bring forward new information with respect to the trails decision at Balmoral Village.   It was recommended to bring the matter forward when the Director of Parks, Recreation and Culture would be present. 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events. 
DEPUTATIONS - Nil
 
CONSENT AGENDA
No. 166           Moved by Councillor Lloyd
                       Seconded by Councillor Chadwick
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 

 

General Consent Items
A.1
Ministry of Citizenship and Immigration re: Lincoln M. Alexander Award 2013. Deadline for nominations is May 31, 2013
Received for Information
 
CARRIED
 
REPORTS/MINUTES OF COMMITTEES/BOARDS - Nil
 
STAFF REPORTS
 
Update on Official Plan, Nancy Farrer, Director, Planning Services
  • Director of Planning Services, Nancy Farrer provided an update to Council to the County Official Plan, updates required to the Town’s Official Plan in order to comply with the County, and additional schedules to better illustrate growth and projected population growth within Collingwood. 
Council requested information to projected population growths and the projected commercial space that Collingwood and Wasaga Beach have to identify a regional strategy to commercial growth.
 
HR2013-01      Award RFP for Consulting Services for Job Evaluation Services
No. 167           Moved by Councillor Chadwick
                        Seconded by Councillor Lloyd
 
THAT Staff Report HR2013-01, recommendingCouncil award the contract for all four (4) phases of RFP No. HR2013-01 for ConsultingServices for Job Evaluation to McDowall Associates including the:
  • Job Evaluation Plan / Pay Equity Maintenance Review
  • Job Evaluation Software
  • Employee Compensation Review
  • Employee Performance Evaluation System Review
For the Fixed Fee of $45,798.40 plus HST;
 
AND FURTHER THAT Council approve additional costs for access to three (3) web based tools for Job Evaluation, a Job Information Questionnaire, and an on-line Performance Management Form, for a one-time only fee of $16,000 for access and customization and on-going monthly hosting fees of $450; be approved.
 
CARRIED
 
P2013-09         Official Plan Amendment No. 29,Town File No. D084112; Project
                      Name: Pretty River Estates (1579669 Ontario Inc. and Delpark Homes);
                      Location: Robertson, Portland and Hughes Streets, Town of
                      Collingwood, Registered Plan 51M-945
No. 168           Moved by Councillor Hull
                      Seconded by Councillor Gardhouse
  
COUNCIL
Yea
Nay
Cooper
 
x
R. Lloyd
 
x
Edwards
 
x
K. Lloyd
 
x
Chadwick
 
x
Hull
x
 
West
x
 
Cunningham
 
x
Gardhouse
x
 
TOTAL
3
6
THAT Staff Report P2013-09, recommending Council adopt Official Plan Amendment No. 29 to re-designate portions of the Pretty River Estates subdivision from Low to Medium Density in order to permit street townhouses, small lot singles, semi-detached and duplex dwelling units, be received.
 
Moved by Councillor Gardhouse
Seconded by Councillor Hull
 
THAT the matter be deferred for not more than 30 days pending further discussions between the developer and Planning Services.
 
DEFEATED (Recorded Vote)
 
COUNCIL
Yea
Nay
Cooper
 
x
R. Lloyd
 
x
Edwards
 
x
K. Lloyd
 
x
Chadwick
 
x
Hull
x
 
West
 
x
Cunningham
 
x
Gardhouse
 
x
TOTAL
1
8
No. 168           Moved by Councillor Hull
                      Seconded by Councillor
                      Gardhouse
 
THAT Staff Report P2013-09, recommending Council adopt Official Plan Amendment No. 29 to re-designate portions of the Pretty River Estates subdivision from Low to Medium Density in order to permit street townhouses, small lot singles, semi-detached and duplex dwelling units, be received.
 
DEFEATED (Recorded Vote)
 
MOTIONS
No. 169           Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Edwards
 
THAT the Accounts Payable Revenue Vouchers for the month of March, 2013 in the amount of $8,114,274.56 be approved, excluding the payment to B.L.T. Construction.
 
CARRIED (Recorded Vote - Unanimous)

 

COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
x
 
K. Lloyd
x
 
Chadwick
x
 
Hull
 
x
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
8
1
  
                        Moved by Councillor West
                        Seconded by Councillor
                        Gardhouse
 
THAT the Accounts Payable Voucher to B.L.T. Construction in the amount of $1,115,901.09 be approved.
 
CARRIED (Recorded Vote)
 
 
No. 170           Moved by Councillor West
                       Seconded by Councillor Gardhouse
 
THAT the Supplementary Accounts Payable Revenue Vouchers for the month of March 2013 in the amount of $296.90 to Smarts Flowers be approved as presented. (Administration)
 
CARRIED
 
** Deputy Mayor Lloyd removed himself from the table and did not participate in the vote or discussion on the above noted matter with respect to his previously declared conflict.
 
No. 171           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor Cunningham
 
THAT Council direct staff to prepare the necessary site plan changes for the new arena at Central Park, to provide the entrance (access) from Paterson Street.
 
  CARRIED
 
No. 172           Moved by Councillor Cunningham
                       Seconded by Councillor Chadwick
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked a proposed or pending acquisition or disposition of land by the municipality or local board;
Item for Discussion: a) Sale of a portion of the Collingwood Regional Airport
 
CARRIED
 

 

COUNCIL
Yea
Nay
Cooper
 
x
R. Lloyd
 
x
Edwards
 
x
K. Lloyd
 
x
Chadwick
 
x
Hull
x
 
West
 
x
Cunningham
 
x
Gardhouse
 
x
TOTAL
1
8
BY-LAWS
No. 173           Moved by Councillor Hull
                       Seconded by Councillor
                       Gardhouse
 
THAT By-law No. 2013-032, being a by-lawto adopt Amendment No. 29 to the Official Plan of the Town of Collingwood to re-designate portions of the Pretty River Estates subdivision from Low to Medium Density in order to permit street townhouses, small lot singles, semi-detached and duplex dwelling units, be enacted and passed this 22nd day of April, 2013.
 
  DEFEATED (recorded vote)
 
No. 174           Moved by Councillor Gardhouse
                      Seconded by Councillor West
 
THAT By-law No. 2013-033, being a by-law to repeal By-law No. 2012-051, a by-law to appoint a Chief Administrative Officer for the Corporation of the Town of Collingwood, be enacted and passed this 22nd day of April, 2013.
 
   CARRIED
 
No. 175           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor Edwards  
 
WHEREAS on January 22, 2008,the Council for the County of Simcoe passed a by-law approving the entering into of a Memorandum of Understanding between the County and the Town of Collingwood for the delegation of authority as authorized by Section 51. 2 (2) of the Planning Act (subdivision and condominium approval);
 
AND WHEREAS on February 19, 2008, Council of the Town of Collingwood designated signing authority to the Chief Administrative Officer by resolution;
 
THEREFORE BE IT RESOLVED THAT Council hereby rescind Resolution No. 81 (February 19, 2008) designating the Chief Administrative Officer as the signing authority under Section 51. 2 (2) of the Planning Act (subdivision and condominium approval) and assign responsibilities to the Director of Planning Services by by-law.
 
  CARRIED
 
No. 176           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor Edwards
 
THAT By-law No. 2013-034, being a by-law to designate the Director of Planning Services of the Town of Collingwood, a signing authority under Section 51. 2 (2) of the Planning Act, be enacted and passed this 22nd day of April, 2013.
 
  CARRIED
 
NOTICE OF MOTION - Nil
 
OLD or DEFERRED BUSINESS - Nil
 
OTHER BUSINESS
  • Councillor West requested an update on the Recreation Facilities.
  • Mayor Cooper provided an update on the Great Lakes St. Lawrence Mayors Initiatives, and upcoming discussions.
Council proceeded to in-camera session as previously resolved. (6:51pm)
 
Moved by Councillor West
Seconded by Councillor Cunningham
 
THAT Council rise from in-camera and return to public session. (7:15pm)
 
  CARRIED
 
CONFIRMATORY BY-LAW
No. 177           Moved by Councillor Lloyd
                       Seconded by Councillor Chadwick
 
THAT By-law No. 2013-035, being a by-law to confirm the proceedings of the regular meeting of Council held April 22nd, 2013, be enacted and passed this 22nd day of April, 2013.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Cunningham
 
THAT the meeting of Council be hereby adjourned at 7:15pm.
 
            CARRIED                   
 
______________________________
MAYOR
 
______________________________
CLERK
No. of Pages: 
4pages
AttachmentSize
April 22_13 Council MinsF.pdf293.2 KB