May 13, 2013 Council Minutes

A meeting of Council was held Monday May 13, 2013 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.

MAYOR COOPER CALLED COUNCIL TO ORDER

Members of Council Present:                      

Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:                       
Sara Almas, Clerk
Marjory Leonard, Treasurer
Larry Irwin, Director of Information Technology
Marta Proctor, Director of Leisure Services
Nancy Farrer, Director of Planning Services
Bill Plewes, Chief Building Official
Trent Elyea, Fire Chief
Brian MacDonald, Manager of Engineering Services
Lynda Reid, Acting Library CEO
Marcus Firman, Manager of Water Services
 
             ADOPTION OF AGENDA
No. 196           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Edwards
 
THAT the content of the Council Agenda and Addendum for May 13, 2013 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  • Councillor Gardhouse declared a pecuniary interest with regard to the InCamera discussion item for the sale of 160 Balsam Street, as he is the realtor acting on behalf of the potential purchaser. 
           
ADOPTION OF MINUTES
No. 197           Moved by Councillor Edwards
                      Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held May 6th, 2013, be approved as presented.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES – Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATIONS - Nil


CONSENT AGENDA
No. 198           Moved by Councillor Lloyd
                       Seconded by Deputy Mayor Lloyd
 
THAT the General Consent Agenda, having been given due consideration by Council, be received. 
General Consent Items
A.1
Dr. Kellie Leitch, MP News Release re: MP Dr. Leitch and Mayors from Simcoe – Grey meet with Foreign Affairs Minister to discuss Georgian Bay water levels
Received for Information
A.2
Spina Bifida and Hydrocephalus Association of Ontario re: Request to proclaim June, Spina Bifida and Hydrocephalus Awareness Month(Response from Office of the Mayor attached)
Received for Information
A.3
Sport Alliance Ontario re: Bid submissions for the upcoming Games in 2015-2017
Received for Information
A.4
Simcoe Muskoka District Board of Health re: Request for By-law to prohibit waterpipes in enclosed public places and enclosed work places
Received for Information
 
CARRIED
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
No. 199           Moved by Councillor Cunningham
                       Seconded by Councillor Chadwick
 
THAT the Accessibility Advisory Committee Minutes of April 3, 2013 be hereby received.
 
            CARRIED
 
No. 200           Moved by Councillor Gardhouse
                        Seconded by Councillor West
  • THAT the Collingwood Heritage Committee minutes of April 18, 2013 be hereby received and the following recommendation therein be approved:
Recommendations:
THAT Council direct staff to prepare the necessary staff report and by-law to consider the delegation of authority to staff to issue Minor Heritage Permits.  (The Ontario Heritage Act allows for this under Section 33 (15) & Section 42 (16) Delegation of Council’s Consent.)
 
THAT Council direct staff to prepare the necessary staff report and by-law to repeal the Heritage Designation By-law 81-40 for the property known as 18 Ste. Marie Street.
 
THAT the following heritage permits be approved:

 

Permit #
Location
Type
85-2013
119 Hurontario St.
Façade

 

 
CARRIED
  
STAFF REPORTS
 
C2013-08        Naming of Various Facilities
No. 201           Moved by Councillor Hull
                        Seconded by Councillor West
 
THAT Staff Report C2013-08, recommending Council authorize Staff to proceed with the naming process for the following municipal facilities, parks and open space in accordance with the naming policy with the methods as proposed, be approved:
  1. Hillside Greenspace, Waterfront Promenade, Amphitheatre (Shipyards)
  2. Parks (Georgian Meadows & Riverside)
  3. Ferry Dock Pavilion
 CARRIED
 
MOTIONS
  • Notice of motion provided by Councillor Chadwick on May 6th, 2013 – withdrawn.  Councillor Chadwick advised that he has discussed this further with Staff and the developers will be working on cleaning up the lands.
 
No. 202           Moved by Councillor Chadwick
                        Seconded by Councillor West
 
THAT this Council proceeds in camera in order to address a matter pertaining to:
checked a proposed or pending acquisition or disposition of land for municipal or local board purposes.
Item for Discussion: a) 160 Balsam Street
 
CARRIED
 
** Councillor Gardhouse removed himself from the table and did not participate in the vote on the above noted matter with respect to his previously declared conflict.
 
BY-LAWS - Nil
 
NOTICE OF MOTION - Nil
 
OLD or DEFERRED BUSINESS – Nil
Council proceeded to in-camera session as previously resolved.
 
Moved by Councillor West
Seconded by Councillor Edwards
 
THAT Council rise from in-camera and return to public session. (5:31pm)
 
CARRIED
 
** Councillor Gardhouse removed himself from the In-camera discussions related to 160 Balsam Street with respect to his previously declared conflict.
 
OTHER BUSINESS
  • KPMG Operational Review Presentation
Project Lead, Bruce Peever provided an overview of the Phase 1 Report, reviewing the proposed management model, the Chief Administrative Officer (CAO) position profile and job description, Executive Management Team (EMT) terms of reference, and CAO recruitment strategy. Mr. Peever addressed questions of Council including the recommended membership of the EMT.

Moved by Councillor Chadwick
Seconded by Councillor Cunningham
 
THAT Council direct Staff to obtain a legal opinion on the recommended structure of the Executive Management Team with respect to the employment of the Staff who are not direct Town employees and any impact or conflict it may have on any other governing bodies, and what options and liabilities are involved.
 
CARRIED
 
Mr. Peever further presented Phase 2 of the project providing an overview of the operational review of the organization including financial perspectives, council priorities and next steps. Mr. Peever further addressed questions of Council with respect to cost recovery.
 
CONFIRMATORY BY-LAW
No. 203           Moved by Councillor Gardhouse
                        Seconded by Councillor West
 
THAT By-law No. 2013-042, being a by-law to confirm the proceedings of the regular meeting of Council held May 13th, 2013, be enacted and passed this 13th day of May, 2013.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Cunningham
 
THAT the meeting of Council be hereby adjourned at 6:57pm.
 
            CARRIED           
        
______________________________
MAYOR
 
______________________________
CLERK
No. of Pages: 
3pages
AttachmentSize
May 13_13 Council Mins.pdf214.81 KB