May 27, 2013 Council Minutes

A meeting of Council was held Monday May 27, 2013 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
NOTICE:

For a complete version of this document, including all related materials, download the attached PDF:

AttachmentSize
May 27_13 Council Mins.pdf396.88 KB
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:                       
Sara Almas, Clerk
Marjory Leonard, Treasurer
Larry Irwin, Director of Information Technology
Marta Proctor, Director of Parks, Recreation and Culture
Nancy Farrer, Director of Planning Services
Bill Plewes, Chief Building Official
Brian MacDonald, Manager of Engineering Services
Marcus Firman, Manager of Water Services
                                            
ADOPTION OF AGENDA
No. 204           Moved by Deputy Mayor Lloyd
            Seconded by Councillor Edwards
 
THAT the content of the Council Agenda and Addendum for May 27, 2013 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  • Councillor Gardhouse declared a pecuniary interest with regard to the InCamera discussion item for the sale of 160 Balsam Street, as he is the realtor acting on behalf of the potential purchaser. 
ADOPTION OF MINUTES
No. 205           Moved by Councillor Edwards
            Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held May 13th, 2013, be approved as presented.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Collingwood Legion Branch 63 Midget Blackhawks - OMHA Champions, Georgian Bay League Champions and Collingwood Huronia Tournament Champions
Dave Rainford, Head Coach addressed Council and thanked their sponsor (Legion), Collingwood residents, Bob Allen, parents and families for the support during their successful hockey season.  Mr. Rainford introduced and recognized each member of the team.  Mayor Cooper and Councillor West both acknowledged their accomplishments and congratulated them on behalf of Council and the Community.   
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATIONS
  • Presentation of petition re: location of entrance to new arena at Central Park
Greg Wolfe, resident of Hamilton Street, presented Council with a petition against the location of the entrance to the new arena at Central Park off of Patterson Street approved by Council on April 22, 2013 (Resolution No. 177).  Mr. Wolfe discussed the traffic impact report that was provided by CC Tathams, and feel it does not support the appropriate analysis to review this traffic.  
 
CONSENT AGENDA
No. 206           Moved by Councillor Lloyd
                      Seconded by Councillor Chadwick
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
St. John Ambulance re: Request to proclaim the week of June 24 to June 30, 2013 as St. John Ambulance Week and request for flag raising ceremony June 24th. (Response from Office of the Mayor attached)
Received for Information
A.2
Minister Responsible for Seniors re: Request to proclaim June as Seniors’ Month. (Response from Office of the Mayor attached)
Received for Information
A.3
North Middlesex re: Motion of “Not a Willing Host Community” for IWT(Industrial Wind Turbine) Projects
Received for Information
A.4
Ministry of Citizenship and Immigration re: Ontario Medal for Good Citizenship. Nominations due: July 17, 2013
Received for Information
A.5
Kraft Canada re: The Kraft Celebration Tour is back to celebrate amazing community projects across Canada
Received for Information
 
CARRIED
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
No. 207           Moved by Councillor Edwards
                       Seconded by Deputy Mayor Lloyd
 
THAT the Airport Services Board Minutes of May 8, 2013 and the Collingwood Downtown BIA Board of Management Minutes of April 24, 2013, be hereby received.
 
CARRIED
 
STAFF REPORTS
P2013-10         Proposed Zoning By-law Amendment No. 2013-043; 10 Sandford
                      Fleming Drive, Collingwood; Town File No: D14113; Applicant: Three
                      Boys Holding Inc.
No. 208           Moved by Councillor Chadwick
                      Seconded by Deputy Mayor Lloyd
 
THAT Staff Report P2013-10, recommendingCouncil enact and pass By-law No. 2013-043, a by-law to rezone land municipally known as 10 Sandford Fleming Drive from an Industrial Park M5 zone to an Industrial Park Exception Five M5-5 zone to permit a brewery, be received.
 
CARRIED
 
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
x
 
K. Lloyd
x
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
9
0
No. 209           Moved by Councillor
                      Chadwick
                      Seconded by Deputy Mayor
                      Lloyd
 
THAT By-law No. 2013-043, being a by-law under the provision of Section 34 of the Planning Act, R.S.O. 1990, C. P.13, as amended, to rezone land municipally known as 10 Sandford Fleming Drive from an Industrial Park M5 zone to an Industrial Park Exception Five M5-5 zone,be enacted and passed this 27th day of May, 2013.
 
CARRIED (recorded vote)
 
P2013-12         Proposed Zoning By-law Amendment No. 2013-044; 200 Mountain
                      Road, Collingwood; Town File No: D14313; Applicant: Side Launch
                      Brewery Co. Ltd.
No. 210           Moved by Councillor Hull
                      Seconded by Councillor Lloyd
 
THAT Staff Report P2013-12, recommending Council enact and pass By-law No. 2013-044, a by-law to rezone land municipally known as 200 Mountain Road from an Industrial Park M5 zone to an Industrial Park Exception Five M5-5 zone to permit a brewery, be received.
 
CARRIED
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
x
 
K. Lloyd
x
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
9
0
 
No. 211           Moved by Councillor Hull
                      Seconded by Councillor
                      Lloyd
 
THAT By-law No. 2013-044, being a by-law under the provision of Section 34 of the Planning Act, R.S.O. 1990, C. P.13, as amended, to rezone land municipally known as 200 Mountain Road from an Industrial Park M5 zone to an Industrial Park Exception Five M5-5 zone, be enacted and passed this 27th day of May, 2013.
 
CARRIED (recorded vote)
 
C2013-09        Sale of 160 Balsam Street
No. 212           Moved by Councillor West
                       Seconded by Councillor Chadwick
 
THAT Staff Report C2013-09, recommendingCouncil enact and pass a by-law to authorize the sale of a portion of land located at 160 Balsam Street to JBSONS Hospitality Corporation, be received;
 
AND FURTHER THAT Council direct staff to prepare the necessary by-law to dedicate Part 2 of the Draft Plan of Survey as a portion of the road allowance.
 
   CARRIED
 
No. 213           Moved by Councillor West
                       Seconded by Councillor Chadwick
 
THAT By-law No. 2013-045, being a by-law to authorize the execution of a Purchase and Sale Agreement for the sale of a portion of 160 Balsam Street to JBSONS Hospitality Corporation,be enacted and passed this 27th day of May, 2013.
 
CARRIED
 
** Councillor Gardhouse removed himself from the table and did not participate in the vote on the above noted matter with respect to his previously declared conflict.
 
C2013-12        Updated Fence By-law
No. 214           Moved by Councillor Cunningham
                      Seconded by Councillor Lloyd
 
THAT Staff Report C2013-12, recommendingCouncil enact and pass By-law No. 2013-046 a by-law to provide uniform standards for the construction of fences within the Town of Collingwood, be received.
 
CARRIED
 
No. 215           Moved by Councillor Cunningham
                        Seconded by Councillor Lloyd
 
THAT By-law No. 2013-046, being a by-law to provide uniform standards for the construction of fences within the Town of Collingwood, be enacted and passed this 27th day of May, 2013.
 
CARRIED
 


T2013-14         2012 Statement of Development Charge Reserve Funds
No. 216           Moved by Deputy Mayor Lloyd
            Seconded by Councillor Lloyd
 
THATStaff Report T2013-14, 2012 Statement of Development Charge Reserve Funds, be received for information.
 
  CARRIED
 
PW2013-02     Heritage Pool and Central Park Arena Parking Lot Contract
No. 217           Moved by Councillor Cunningham
                      Seconded by Councillor Chadwick
 
THAT Staff Report PW2013-02, Centennial Pool and Central Park Arena Site Development and Parking Lot Contract, be received;
 
AND THAT Council award the Tender to Arnott Construction Limited for the submitted Tender value of $750,799.00 plus HST; subject to potential negotiation of the dog park facility component and enhancements.     
 
CARRIED
 
Moved by Councillor Cunningham
Seconded by Councillor Chadwick
 
THAT Council approve an additional $46,000 from the Capital Contingency Reserve for enhancements to the Dog Park Facility at Central Park.
 
Moved by Councillor Cunningham
Seconded by Councillor Edwards
 
THAT the Council defer the decision on the expense for the enhancement to the dog park facility until staff prepare a report detailing the proposed upgrades, for consideration by Council not later than June 24th
 
CARRIED
 
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
x
 
K. Lloyd
x
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
9
0
MOTIONS
 
 
No. 218           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor
                      Chadwick
 
THAT the accounts payable revenue vouchers for the month of April 2013, in the amount of $2,436,479.26, be approved as presented.
 
CARRIED (recorded vote)
 
 
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
x
 
K. Lloyd
x
 
Chadwick
x
 
Hull
 
x
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
8
1
Moved by Deputy Mayor Lloyd
Seconded by Councillor Chadwick
 
THAT the accounts payable revenue vouchers for the new recreation facilities expenses in the amount of $1,514,356.80, be approved as presented.
 
CARRIED (recorded vote)
 
No. 219           Moved by Councillor Edwards
                      Seconded by Councillor Chadwick
 
  • THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked personal matters about an identifiable individual, including municipal or local board employees; and
checked advice that is subject to solicitor/client privilege, including communications necessary for that purpose.
 
Items for Discussion:
a) Review Solicitor/Client Opinion re: Risk & Liability (KPMG Report)
b) Pretty River Academy
 
CARRIED
 

Council recessed at 7:05pm, and reconvened at 7:13pm.
Council proceeded to in-camera session as previously resolved (7:13pm).
 
Moved by Councillor Hull
Seconded by Councillor Edwards
 
THAT Council rise from in-camera and return to public session. (8:37pm)
 
CARRIED
 
No. 220           Moved by Councillor Cunningham
                       Seconded by Deputy Mayor Lloyd
 
THAT Council herein receive the KPMG Phase 1 Report, and approve the following recommendations: 
  1. That the Town of Collingwood continue the use of the Chief Administrative Officer (CAO) structure with the support of an Executive Management Team (EMT). 
                        CARRIED
 
Moved by Councillor Cunningham
Seconded by Deputy Mayor Lloyd
 
THAT Council approve the CAO profile and job description as presented.
 
CARRIED
 
Moved by Councillor Cunningham
Seconded by Deputy Mayor Lloyd
 
THAT Council proceed immediately with a Request for Proposal (RFP) to retain a search consultant to conduct a search for a CAO.
                                   
                        CARRIED
 
Moved by Councillor Cunningham
Seconded by Deputy Mayor Lloyd
 
THAT Council approve the Executive Management Team terms of reference, as presented.
 
Moved by Councillor Chadwick
Seconded by Councillor Edwards
 
THAT the Executive Management Team terms of reference be deferred until the completion of the Phase 2 report.
 
CARRIED
 
BY-LAWS - Nil
 
NOTICE OF MOTION - Nil
 
OLD or DEFERRED BUSINESS - Nil
 
OTHER BUSINESS
 
Moved by Councillor Hull
Seconded by Councillor West
 
THAT Council direct staff to prepare a report to investigate municipal off-leash dog area opportunities.
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 221           Moved by Councillor Chadwick
                       Seconded by Councillor West
 
THAT By-law No. 2013-047, being a by-law to confirm the proceedings of the regular meeting of Council held May 27th, 2013, be enacted and passed this 27th day of May, 2013.
 
CARRIED
 
ADJOURNMENT
                                                              
Moved by Councillor Cunningham
 
THAT the meeting of Council be hereby adjourned at 8:51pm.
                                                                                                                     
            CARRIED                   
 
______________________________                                                                              
MAYOR
 
______________________________
CLERK
No. of Pages: 
6pages
AttachmentSize
May 27_13 Council Mins.pdf396.88 KB