June 10, 2013 Council Minutes

A meeting of Council was held Monday June 10, 2013 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
NOTICE:

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MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:                       
Sara Almas, Clerk
Marjory Leonard, Treasurer
Larry Irwin, Director of Information Technology
Marta Proctor, Director of Parks, Recreation and Culture
Nancy Farrer, Director of Planning Services
Bill Plewes, Chief Building Official
Brian MacDonald, Manager of Engineering Services
Marcus Firman, Manager of Water Services
 
ADOPTION OF AGENDA
No. 233           Moved by Deputy Mayor Lloyd
            Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for June 10th, 2013 be adopted as presented.
 
            CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) - Nil
                       
ADOPTION OF MINUTES
No. 234           Moved by Councillor Edwards
            Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held June 3rd, 2013 be approved as presented.
 
 CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Recognition of ParaSport Games Finalist (Discus & Shot put)
Councillor Sandy Cunningham introduced and congratulated Mr. Jonathan Brown, a member of our Accessibility Advisory Committee, as a finalist at the Provincial ParaSport Games held in Kingston in the shot put and discus events.   Mr. Brown thanked Council for their support.   Council wished Mr. Brown best wishes at the National Event that will be hosted in Nova Scotia later this month. 
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATION
  • KPMG Organizational/Service Review: Phase 2 Next Steps
Mr. Oscar Poloni, leader of the KPMG advisory services for Northern Ontario, provided a study overview of the Town of Collingwood Organizational Review Project noting Phase One having been completed. Mr. Poloni reviewed the next steps with respect to Phase Two of the project, and recommended the Town defer Phase Two until a Chief Administrative Officer has been recruited and is able to guide and manage the process. Mr. Poloni also provided clarification of the benefits and interaction of a shared service provider such as the Town’s relationship with our utilities and Collus, further noted it will be reviewed through the next phase of the project together with appropriate contracts to recognize and formalize the partnership.
 
CONSENT AGENDA
No. 235           Moved by Councillor Lloyd
  Seconded by Councillor Chadwick
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 

 

General Consent Items
A.1
The Peak FM, Corus Entertainment re: Corus Feeds Kids Day June 14th at Sobeys Collingwood
Received for Information
A.2
AMO Breaking News re: Ontario Government’s Renewable Energy Changes Aimed at Municipalities
Received for Information
 
CARRIED
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
The motion to receive the Parks, Recreation and Culture Advisory Committee Minutes of April 24, 2013 and Notes of May 15, 2013 was divided as follows:
 
No. 236           Moved by Councillor West
  Seconded by Councillor Hull
 
THAT the Parks, Recreation and Culture Advisory Committee Notes regarding the development strategies and priorities for the redevelopment of Sunset Point Park held May 15, 2013 be hereby received.
 
            CARRIED
 
No. 236           Moved by Councillor West
  Seconded by Councillor Hull
 
THAT the Parks, Recreation and Culture Advisory Committee Minutes of April 24th, 2013 be hereby received.
 
CARRIED 
 
* Museum Strategic Plan recommendation will be included on the next regular agenda - June 17, 2013
 
No. 237           Moved by Councillor Gardhouse
  Seconded by Councillor West
 
THAT the Collingwood Heritage Committee Minutes of May 16, 2013 be hereby received and the recommendations therein be approved:
 
Recommendation: THAT the following heritage permits be approved:

 

Permit #
Location
Type
108-2013
199 Third Street
Paint
114-2013
122 Hurontario  Street
Facade
116-2013
160 Pine  Street
Roof
120-2013
12 Hurontario  Street
Solar Panels
128-2013
250 Hume  Street
Doors & Gable roof
142-2013
166 Hurontario  Street
Paint
 
 
 
 
 
 
 
 
CARRIED
 
STAFF REPORTS
 
FS2013-01     Purchase of Self Contained Breathing Apparatus
No. 238           Moved by Councillor Chadwick
   Seconded by Councillor Cunningham
 
THAT Staff Report FS2013-01, recommending Council authorize the Fire Department to award the purchase of eight (8) AP75 Scott SCBA and eighteen (18) 4500psi Scott Air Bottles to M&L Supply Fire & Safety for the purchase price of $50,900.31 plus HST, within the approved budget, be approved.
 
CARRIED
 
PW2013-07     Sanitary Sewer Renewal Program Phase 2 Contract 2
No. 239           Moved by Deputy Mayor Lloyd
  Seconded by Councillor Lloyd
 
THAT Council receive Staff Report PW2013-07 entitled “Sanitary Sewer Renewal Program Phase 2 Contract 2”;
 
AND THAT Council award the Tender to Arnott Construction Limited for the submitted tender value of $899,950.00 plus HST, within the approved budget.
 
 CARRIED
 
PW2013-09     Award for Request for Tender PW2013-03 for Concrete Sidewalk
                      Construction and Reconstruction
No. 240           Moved by Deputy Mayor Lloyd
 Seconded by Councillor Cunningham
 
THAT Council receive Staff Report PW2013-09 entitled “Award for Request for Tender PW2013-09 for Concrete Sidewalk Construction & Reconstruction”;
 
AND THAT Council award the Tender to C & G Concrete for the tendered amount of $47,458.75, within the approved budget.
 
CARRIED
 
MOTIONS
No. 241           Moved by Councillor Hull
  Seconded by Councillor Lloyd
 
THAT this Council proceeds in camera in order to address a matter pertaining to:
checked personal matters about an identifiable individual, including municipal or local board employees.
Items for Discussion: a) CAO
 
CARRIED
 
Moved by Councillor Gardhouse
Seconded by Councillor Cunningham
 
THAT Council hereby waive the notice requirements of the Procedural By-law to consider a motion with respect to the finalization of the operation review with KPMG.
 
CARRIED
 
Moved by Councillor Edwards
Seconded by Deputy Mayor Lloyd
 
THAT Council defer the finalization of the operation review with KPMG until a Chief Administrative Officer has been hired and is in place to assist with the process, with an anticipated completion to be aligned with the original workplan timeframes.
 
CARRIED
 
BY-LAWS - Nil
 
NOTICE OF MOTION - Nil
 
OLD or DEFERRED BUSINESS
  • Deputy Mayor Lloyd inquired to whether further notes would be presented with respect to public input to the Sunset Point Park Project.  Marta Proctor, Director of Parks, Recreations and Culture confirmed that more information will be provided when presented to Council.
 
Staff Report from Council meeting of February 25, 2013:
T2013-04   Use and Allocation of the Share Sale and Dividend Funds
 
RECOMMENDING THAT Council receive staff report T2013-04 including all the public comments and input on the use of the “funds” and deliberate the use. (Resolution No. 75)
 
Treasurer Marjory Leonard addressed questions of Council, reviewing the details of the recreation facility funds outstanding, confirmed the allocation of monies available, timelines for the Hume Street reconstruction project with respect to what has been approved in the current and forecasted budget, the total cost of the recreational facilities and the requirements of a by-law to establish a reserve fund for a specific project.
 
Moved by Councillor Cunningham
Seconded by Councillor Chadwick
 
THAT Council waive the notice requirements of the Procedural By-law to consider a motion with respect to the use of the Collus Funds.
 
CARRIED
 

 

COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
x
 
K. Lloyd
x
 
Chadwick
x
 
Hull
 
x
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
8
1
Moved by Councillor Cunningham
Seconded by Councillor Chadwick
 
THAT Council herein direct the Collus Funds be allocated towards the Central Park Arena and the Centennial Pool redevelopment including the unbudgeted expenditures and an appropriate construction allowance.
 
CARRIED (recorded vote)
 
 
 
 

 

COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
 
x
K. Lloyd
x
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
8
1
 
Moved by Councillor Cunningham
Seconded by Councillor Chadwick
 
THAT any remaining funds be transferred to a reserve fund for the Hume Street Redevelopment Project, and further direct Staff to prepare the necessary by-law.
 
CARRIED (recorded vote)
 
 
Council proceeded to in-camera session as previously resolved. (6:49pm)
 
Moved by Councillor Cunningham
Seconded by Councillor Lloyd
 
THAT Council rise from in-camera and return to public session. (7:14pm)
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 242           Moved by Councillor Cunningham
  Seconded by Councillor Chadwick
 
THAT By-law No. 2013-051, being a by-law to confirm the proceedings of the regular meeting of Council held June 10th, 2013 be enacted and passed this 10th day of June, 2013.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Hull
 
THAT the meeting of Council be hereby adjourned at 7:15pm.
                                                                                                                     
            CARRIED                   
  
 

______________________________

MAYOR

______________________________

CLERK

No. of Pages: 
4pages
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June 10_13 Council Mins.pdf913.98 KB