June 24, 2013 Council Minutes

A meeting of Council was held Monday June 24, 2013 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
NOTICE:

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June 24_13 Council Mins.pdf1.56 MB
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd (regrets)
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:                       
Sara Almas, Clerk (regrets)
Marjory Leonard, Treasurer
Larry Irwin, Director of Information Technology
Marta Proctor, Director of Parks, Recreation and Culture
Nancy Farrer, Director of Planning Services
Brian MacDonald, Manager of Engineering Services (regrets)
Marcus Firman, Manager of Water Services (regrets)
Becky Dahl, Deputy Clerk
Marianne Nero, Manager of Human Resources    
 
ADOPTION OF AGENDA
No. 254           Moved by Deputy Mayor Lloyd
  Seconded by Councillor Edwards
 
THAT the content of the Council Agenda and Addendums for June 24th, 2013 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) - Nil
           
ADOPTION OF MINUTES
No. 255           Moved by Councillor Edwards
 Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held June 17th, 2013, be approved as presented.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATION - Nil
 
CONSENT AGENDA - Nil
 
REPORTS/MINUTES OF COMMITTEES/BOARDS - Nil
 
STAFF REPORTS
PRC2013-12    Municipal Sponsorship, Advertising and Donations
No. 256           Moved by Councillor Hull
  Seconded by Councillor West
 
THAT Staff Report PRC2013-12, recommending Council authorize staff to draft policies for Sponsorship and Advertising and align with the existing Donations Policy;
 
AND THAT Council direct staff to develop a list of facilities that might be appropriate for the selling of advertising; be approved.
 
CARRIED
 
PRC2013-15    Update on Dog Park Facility Enhancements and Off Leash Opportunities
The motion for Staff Report PRC2013-15 was divided as follows:
No. 257           Moved by Councillor Hull
 Seconded by Councillor West
 
THAT Staff Report PRC2013-15, recommending Council receive an update detailing the proposed upgrades to the new dog park location in Central Park;
 
AND THAT Council provide staff with direction to proceed with the Central Park Dog Park project and approve required funding as appropriate.
 
CARRIED
 
                        Moved by Councillor Hull
 Seconded by Councillor West
 
THAT Council direct staff to refine the Off Leash Policy and draft a Strategy with potential municipal off-leash dog area opportunities in the Town of Collingwood.
 
CARRIED
 
PRC2013-16    Pool and Arena Furniture
No. 258           Moved by Councillor West
  Seconded by Councillor Chadwick
 
THAT Staff Report PRC2013-16, recommending Council awards the contract for the Centennial Pool and Central Park Arena Furniture to Home Furniture Collingwood for a total cost of $37,504.00 plus applicable taxes, be approved.
 
CARRIED
 
P2013-16         Authorizing By-law to Execute an Amending Site Plan Control Agreement;
                        Town File No. D111112; Project Name: Storpro Self Storage Development;
                        P2013-16; Civic Address: 48 Stewart Road
No. 259           Moved by Councillor Chadwick
  Seconded by Councillor Cunningham
 
THAT Staff Report P2013-16, recommending Council enacts and passes an Authorization By-law to execute an amending Site Plan Control Agreement for a self storage development at 48 Stewart Road, be received.
 
CARRIED
 
No. 260           Moved by Councillor Chadwick
  Seconded by Councillor Cunningham
 
THAT By-law No. 2013-055, being a by-law to authorize the execution of a Site Plan Control Agreement between Storpro Limited Partnership, the Corporation of the Town of Collingwood, COLLUS PowerStream Corp. and Collingwood Public Utilities Services Board, be enacted and passed this 24th day of June, 2013.
 
CARRIED
 
P2013-17         Authorizing By-law to Execute a Site Plan Control Agreement; Town
                         File No. DC-2006-29; Project Name: Home Depot
No. 261           Moved by Councillor Cunningham
 Seconded by Councillor Chadwick
 
THAT Staff Report P2013-17, recommending Council enacts and passes an Authorization By-law to execute an amending Site Plan Control Agreement for the Home Depot development located on High Street, be received.
 
CARRIED
  
No. 262           Moved by Councillor Cunningham
  Seconded by Councillor Chadwick
 
THAT By-law No. 2013-056, being a by-law to authorize the execution of a Site Plan Control Agreement with 2204604 Ontario Inc. and amending Site Plan Control Agreement with Home Depot Holdings Inc., be enacted and passed this 24th day of June, 2013.
 
CARRIED
 
T2013-16         Reserve Funds and Reserves
No. 263           Moved by Deputy Mayor Lloyd
  Seconded by Councillor Chadwick
 
THAT Council receive Staff Report T2013-16 for information.
 
CARRIED
 
T2013-17         Establish Hume Street Reconstruction Reserve Fund and Policy, and Allocation of Funds
No. 264           Moved by Deputy Mayor Lloyd
  Seconded by Councillor West
 
THAT Council receive Staff Report T2013-17, and approve the Hume Street Reconstruction Reserve Fund Policy as attached, enact By-law No. 2013-057 establishing the Hume Street Reconstruction Reserve Fund, and support the proposed funding allocations as described herein.
 
CARRIED
 
No. 265           Moved by Deputy Mayor Lloyd
  Seconded by Councillor West
 
THAT By-law No. 2013-057, being a by-law to provide for the establishment of a reserve fund to be known as the Hume Street Reconstruction reserve fund, be enacted and passed this 24th day of June, 2013.
 
CARRIED
 
T2013-18         2012 Amended Statement of Remuneration Paid to Council and Appointed Board Members
No. 266           Moved by Deputy Mayor Lloyd
  Seconded by Councillor Hull
 
THAT Staff Report T2013-18, being a staff report providing the amended 2012 Statement of Remuneration Paid to Council and Appointed Board Members, be received for information.
 
CARRIED
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
x
 
K. Lloyd (absent)
 
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
8
0
C2013-14        Integrity Commissioner
No. 267           Moved by Councillor Gardhouse
  Seconded by Councillor Hull
 
THAT Council receive Staff Report C2013-14, and support the recommendations contained herein, and further direct staff to proceed with a Request for Proposals (RFP) to seek interest for Integrity Commissioner services for the Town of Collingwood, including scope of services, qualifications, and proposed fee structure for Council’s consideration.
 
CARRIED (recorded vote)
  
C2013-13        Namingof Various Parks Facilities
No. 268           Moved by Councillor West
  Seconded by Councillor Hull
 
THAT Staff Report C2013-13, recommending Council support the naming of the following parks facilities, be approved:
 
  1. “Waterfront Promenade” for the Promenade located within the Shipyards Subdivision
  2. “Shipyards Amphitheatre & Greenspace” for the Amphitheatre and Hillside Greenspace located within the Shipyards Subdivision
  3. “Jim D Kilgour Pavilion” for the pavilion located at the Ferry Dock in the Port of Collingwood
     
  4. “Black Ash Park” for the second park within the Georgian Meadows Subdivision
  5. “Riverside Park” for the future park within the Riverside Subdivision  
AND THAT the Naming Policy be amended to allow a park constructed within a new subdivision to contain the name of the subdivision and be formally named during the subdivision approval process. All additional parks within the subdivision shall be required to be named as per the Naming Policy.
 
AND FURTHER THAT Council invite the public to participate in the naming of the new recreation facilities in accordance with the policy, to consider names including Centennial Aquatic Centre and the Central Park Arena.
 
CARRIED
 
L2013-01         Pretty River Academy (PRA) Sports Dome
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
x
 
K. Lloyd (absent)
 
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
8
0
No. 269           Moved by Deputy Mayor Lloyd
  Seconded by Councillor Chadwick
 
            THAT Council receive Staff Report L2013-01;
 
AND THAT Council hereby resolves and authorises the Mayor and Clerk to enter into the Development Charge Deferral Agreement with Pretty River Academy substantially in the form attached to this report.
 
CARRIED (recorded vote)
 
No. 270           Moved by Councillor Chadwick
  Seconded by Councillor West
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked personal matters about an identifiable individual, including municipal or local board employees.
 
Items for discussion: a) CAO position
 
CARRIED
 
HR2013-02      Recruitment Consultant for CAO
No. 271           Moved by Councillor Edwards
  Seconded by Councillor Gardhouse
 
THAT Staff Report HR2013-02, recommending Council awards the recruitment contract to Waterhouse Executive Search to complete the executive search for a CAO at a cost of $26,000.00 plus HST, be approved.
 
CARRIED
 
BY-LAWS - Nil
 
NOTICE OF MOTION - Nil
 
OLD or DEFERRED BUSINESS - Nil
  
OTHER BUSINESS
  • Mayor Cooper provided an update to the Great Lakes St. Lawrence Cities Initiative Annual Meeting and Conference she attended and presented at, announcing Collingwood and the BIA’s success in receiving the Wege Small Cities Sustainability Award. 
Council proceeded to in-camera session as previously resolved. (6:30pm)
 
Moved by Councillor Hull
Seconded by Deputy Mayor Lloyd
 
THAT Council rise from in-camera and return to public session. (7:32pm)
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 272           Moved by Councillor Gardhouse
  Seconded by Councillor West
 
THAT By-law No. 2013-058, being a by-law to confirm the proceedings of the regular meeting of Council held June 24th, 2013 be enacted and passed this 24th day of June, 2013.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Cunningham
 
THAT the meeting of Council be hereby adjourned at 7:35pm.
                                                                                                                     
            CARRIED                   
 
______________________________
MAYOR
 
 
______________________________
CLERK
No. of Pages: 
5pages
AttachmentSize
June 24_13 Council Mins.pdf1.56 MB