August 26, 2013 Council Agenda

A meeting of Council will be held Monday August 26, 2013 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
NOTICE:

For a complete version of this document, including all related materials, download the attached PDF:

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ORDER OF BUSINESS
                                            
1.  CALL OF COUNCIL TO ORDER
 
2.  ADOPTION OF AGENDA
  • THAT the content of the Council Agenda for August 26th, 2013 be adopted as presented.
3.  DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over
    $200)
                       
4.  a) ADOPTION OF MINUTES, for the regular meeting of Council held August 12th
     2013.  (errors & omissions)
      b) BUSINESS ARISING FROM THE PREVIOUS MINUTES
 
5.  COMMUNITY ANNOUNCEMENTS
 
6.  DEPUTATION
 
7.  CONSENT AGENDA
 
8.  MOVE INTO COMMITTEE OF THE WHOLE (Staff Reports/By-laws if deemed
     expedient)           
 
9.  REPORTS/MINUTES OF COMMITTEES/BOARDS
  • THAT the Accessibility Advisory Committee Minutes of August 7, 2013 be hereby received. 
10. STAFF REPORTS
 
Highway 26 West Resurfacing – Status Report Following PIC#1,Brian MacDonald, Manager, Engineering and Ron Kerr, Project Manager, R.J. Burnside & Associates Limited
 
Quarterly Financial Update, Marjory Leonard, Treasurer
 
T2013-22         External Audit Services
 
RECOMMENDING THAT Council receive staff report T2013-22 External Audit Services and direct staff to:
- prepare the necessary by-law to appoint municipal auditors; or
- prepare and issue an RFP for municipal audit services
 
PRC2013-18     Black Ash Trail and Mountain Road Crossing
 
RECOMMENDING THAT pursuant to Tender No. PRC2013-13, Council award the following components of the Black Ash Trail and Mountain Road Crossing Project to Dale Ottewell Construction for the removal and installation of guard rails, in the amount of $ 50,886.00 plus HST.
 
C2013-16        Various Road Conveyances
 
RECOMMENDING THAT Council enact and pass a by-law to assume a portion 160 Balsam Street and 5 Huron Street as part of a highway for public use. 
  • THAT By-law No. 2013-074, being a by-law to assume a portion of land located as a highway for public use, be enacted and passed this 26th day of August, 2013.  
C2013-17        Naming of Parks, Facilities and Roads
 
RECOMMENDING THAT Council support the naming of the new recreation facilities as “Centennial Aquatic Centre” and “Central Park Arena”;
 
AND FURTHER THAT Council support the renaming of Nottawa Sideroad to Toner Street and the name of Churchill Court for the newly constructed cul-de-sac located on the westerly limit of Beachwood Road, and direct staff to prepare the necessary by-law upon receipt of a legal survey.
 
C2013-18        Process to Update the Pending List
 
RECOMMENDING THAT Council Receive Staff Report C2013-18 for information.
 
PW2013-13     Award for Request for Tender PW2013-05 for Paving Various Streets
 
RECOMMENDING THAT Council receive Staff Report PW2013-13 entitled “Award for Request for Tender PW2013-05 for Paving Various Streets”  and award  the Tender to Coco Paving Inc. for the tendered amount of $153,528.31 plus applicable taxes (HST) and authorize the execution of all necessary documents.
 
11. MOTIONS
  • THAT Council herein direct staff to prepare a report to consider a reward policy for information that leads to the arrest of individuals having caused damdage to municipal property. (Motion provided by Councillor Chadwick)
     
  • THAT this Council proceeds in camera in order to address a matter pertaining to:
checked advice that is subject to solicitor/client privilege, including communications necessary for that purpose;
checked personal matters about an identifiable individual, including municipal or local board employees;
checked litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
 
                  Items for Discussion: a) Mediation update
                                                    b) Personnel matter
                                                    c) Discuss OMB Appeal (Pretty River Estates)
 
12. BY-LAWS
 
13. NOTICE OF MOTION
 
14. OLD or DEFERRED BUSINESS
 
15. OTHER BUSINESS
 
16. CONFIRMATORY BY-LAW
  • THAT By-law No. 2013-075, being a by-law to confirm the proceedings of the regular meeting of Council held August 26th, 2013 be enacted and passed this 26th day of August, 2013.
17. ADJOURNMENT
No. of Pages: 
35pages
AttachmentSize
Aug26_13_CouncilAgendaPkgf.pdf1.53 MB