October 21, 2013 Council Minutes

A meeting of Council was held Monday October 21, 2013 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
NOTICE:

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MAYOR COOPER CALLED COUNCIL TO ORDER
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:                       
John Brown, CAO
Sara Almas, Clerk
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Marta Proctor, Director of Parks, Recreation and Culture
Brian MacDonald, Manager of Engineering Services
Jennett Mays, Communications Officer
 
ADOPTION OF AGENDA
No. 393           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for October 21st, 2013 be adopted as amended.
- Deputation from Chris Skelton on behalf of owners of 400 Maple Street re: Heritage Committee recommendation.
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
 
x
K. Lloyd
x
 
Chadwick
x
 
Hull
 
x
West
 
x
Cunningham
x
 
Gardhouse
 
x
TOTAL
5
4
 
Councillor Gardhouse called a Point of Order with respect to Agenda Item No. 12 being the motionon the ‘Better Together Collingwood’ survey. Mayor Cooper ruled the motion in order and to remain on the agenda as presented. Councillor Gardhouse appealed the Mayors ruling. Mayor Cooper called upon Council to seek if the ruling be sustained. RULING SUSTAINED (recorded vote)
 
No. 393           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor
                      Edwards
 
THAT the content of the Council Agenda for October 21st, 2013 be adopted as amended.
- Deputation from Chris Skelton on behalf of owners of 400 Maple Street re: Heritage Committee recommendation.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  • Councillor Gardhouse declared a pecuniary interest with Staff Report T2013-24 as he is acting as the real estate agent on behalf of the property owners of 223 Osler Bluff Road.
ADOPTION OF MINUTES
No. 394           Moved by Councillor Edwards
                       Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held October 7th, 2013, be approved as presented.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES
  • Development Update: Nancy Farrer, Director of Planning Services informed Council of an application that has been received for pre-consultation for a zoning by-law amendment the former Mountain View Hotel site located at 5 Huron Street and will be circulated very shortly. Ms. Farrer informed Council that she has spoken with the owner of the Admiral Collingwood development confirming they have the appropriate official plan and zoning amendments in place as well as a site plan application.  Ms. Farrer will contact the developer to review and clarify conflicting reports with respect to the development status.
COMMUNITY ANNOUNCEMENTS
  • Cheque Presentation to Special Olympics from Mayor’s Golf Challenge Cup
Mayor Cooper presented a cheque to Terry Sears, Ron Mawditt and of the Special Olympics from the 2013 Mayor’s Golf Challenge Cup proceeds.
  • Local Government Week Poster Contest Winners
Mayor Cooper thanked all students that participated in the contest and announced the following winners of the Local Government Week Poster Contest.   Mayor Cooper congratulated the students for their creative ideas that illustrate the importance of municipal government and presented their awards.
 
  • Ron Martin, Deputy Chief Building Inspector/Project Manager and Marta Proctor, Director of Parks, Recreation and Culture provided an update on the recent soft opening of the Central Park Arena that took place on October 15th and the anticipated completion of the project.  Director Proctor provided a brief overview of the busy programming opportunities that are already underway at the arena.
  • Council reported on various community events they had attended and announced upcoming events.
 
PUBLIC MEETING
Proposed Official Plan Amendment and Zoning By-law Amendment (500 Ontario Street)
 
Mayor Cooper welcomed those in attendance and introduced the Public Meeting format.
 
Clerk Sara Almas confirmed that notice has been provided with respect to the planning applications being heard this evening, in accordance with the Planning Act. Notice was provided September 27, 2013.
 
Mark Bryan, Community Planner reviewed the details of the planning application.  The proposed Official Plan and Zoning By-law Amendments (Town File No. D084213) pertain to a parcel of land located to the northeast of the Pretty River Parkway and Ontario Street intersection.  The subject property is approximately 0.68 ha (1.69 ac) in lot area and is legally described as Lots 9-11, Blocks B and C, Registered Plan 1724. The property is known municipally as 500 Ontario Street.  The purpose and effectof the proposed Official Plan and Zoning By-law Amendments is to add to the list of permitted uses on the subject property to allow for a medical clinic.
 
Dr. Cheng, applicant, further reviewed the details of the application and requested Councils favourable consideration.
 
Mayor Cooper called for the first time for comments from the public.
 
Ben McNabb, Baulke Augaistis and Stahr on behalf of the owner of the property, provided the historical use of the property, noting the proposed medical clinic will not cause a significant impact as the proposed use is similar to that of a veterinary use.  Mr. McNabb requested Councils favourable consideration.
 
Mayor Cooper called for the second, third and final time for comments from the public.  The public portion of the meeting closed at 5:47pm.
 
Questions from Council were addressed with respect to retaining the current use and the future expansion opportunities.  
 
The public meeting closed at 5:52pm.
 
DEPUTATION
  • Collingwood G & M Hospital - Strategic Plan 2013 – 2017
Linda Davis, G & M Hospital CEO & President and Sheila Metras, Board Chair provided Council with an overview to the Hospitals new Strategic Plan, highlighting its goals and objectives over the next five years. Questions of Council were addressed including expansion and the possibility of the construction of a new hospital, how to further support / bridge healthcare services, and office space within the hospital for specialized physicians.  Mayor Cooper expressed the Town’s interest in participating in any future masterplan initiatives.
  • 400 Maple Street, Victoria Annex
Mr. Chris Skelton, addressed Council on behalf of the owners of 400 Maple Street requesting Council not list the building on the heritage registry. Mr. Skelton expressed concern with the approach taken to consult and notify the property owner with respect to this matter. Mr. Skelton further requested to meet with the Heritage Committee to discuss the registration of the property. Should Council choose to move forward with the motion this evening, Mr. Skelton request that Council direct the Heritage Committee to modify its recommendation to clearly identify the property is being added to the registry only and is in no way to proceed in designating the property under the Ontario Heritage Act unless a demolition permit is applied for.   Mr. Skelton addressed questions of clarification from Council.
 
Ron Martin, Collingwood Heritage Committee Staff Liaison provided a brief history of the heritage requests pertaining to this property and clarified the purpose of adding properties to a heritage “registry” versus “designating” heritage properties.  
 
CONSENT AGENDA
No. 395           Moved by Councillor Lloyd
                      Seconded by Deputy Mayor Lloyd
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
Nottawasaga  Valley Conservation Authority (NVCA) Highlights of the NVCA Board of Directors Meetings – No 08/13-Sept. 27, 2013
Received for Information
A.2
Environment and Land Tribunals Ontario/Ontario Municipal Board re: OMB Case No. PL120784 – Huntingwood Trails (Collingwood) Ltd.
Received for Information
A.3
Ministry of Citizenship and Immigration re: June Callwood Outstanding Achievement Award for Voluntarism in Ontario. Nominations deadline is December 5, 2013
Received for Information
A.4
County of Simcoe, Clerk’s Department re: Resolution regarding Pretty River Academy
Received for Information
A.5
Canadian Diabetes Association re: Request for declaration of November as Diabetes Month and November 14th as World Diabetes Day
Received for Information
A.6
Consul-General of Japan re: Recent visit to Collingwood
Received for Information
 
CARRIED
 
A.4       County of Simcoe, Clerk’s Department re: Resolution regarding Pretty River
            Academy
Deputy Mayor Lloyd provided a brief update to Council on the status of the development charge deferral at the County level.
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
No.  396          Moved by Councillor Chadwick
                       Seconded by Councillor Edwards
 
THAT the following minutes be hereby received:
  • Airport Services Board Minutes, September 18, 2013
  • Collingwood Downtown BIA Board of Management Minutes, September 25, 2013
     CARRIED
 
No. 397           Moved by Councillor Gardhouse
                       Seconded by Councillor West
 
THAT the following minutes be hereby received and the recommendations therein be approved:
  • Collingwood Heritage Committee Minutes, September 19, 2013
Recommendations:
THAT the Emergency Preparedness Plan be reviewed to specifically address the stabilization and mitigation of damage to Heritage Designated buildings located within Collingwood in the event of a man made or natural disaster.
 
CARRIED
 
Moved by Councillor Gardhouse
Seconded by Councillor West
 
THAT the former Victoria School Annex building located at 400 Maple Street be added to the Municipal Register of Cultural Heritage Properties.
 
DEFERRED (14 days)
     
STAFF REPORTS
T2013-21         2014 Budget Development Guidelines & Schedule
Marjory Leonard, Treasurer provided a brief overview of estimated increases in the tax rate, operating costs, guidelines and schedule for the 2014 budget.
 
No. 398           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor Chadwick
 
THAT Staff Report T2013-21, recommending Council direct staff to submit a draft 2014 Budget consistent with its directed guidelines, be approved.
 
                        CARRIED
 
T2013-24         Tax Write Offs pursuant to Section 358 of the Municipal Act, 2001
 
** Councillor Gardhouse removed himself from the table and did not participate in the vote or discussion with respect to Staff Report T2013-24 with respect to his previously declared conflict.
 
No. 399           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor Cunningham
 
THAT Staff Report T2013-24 entitled Tax Write Offs pursuant to Section 358 of the Municipal Act, 2001, be received.
 
CARRIED
 
TAX ASSESSMENT CORRECTION HEARING
Mayor Cooper introduced the format of the hearing and advised those in attendance of the notice and appeal requirements as outlined in the Municipal Act.
 
Marjory Leonard, Treasurer provided a brief overview of the two applications, being 84 Campbell Street and 223 Olser Bluff Road, who have requested under s. 358 of the Municipal Act, a review of their property assessments and the requirements of the Municipal Act to process such applications. The assessment corporation has provided a revised assessment for 2011 and 2012 resulting in a total refund of $1201.34 for the two properties to be considered by Council.
 
The applicant of 84 Campbell Street did not provided evidence in support of their application.
 
No. 400           Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Cunningham
 
WHEREAS Council of the Corporation of the Town of Collingwood have heard the evidence and submissions of the applicant Peter and Frances Coolican (84 Campbell Street) regarding an application made under the Municipal Act;
 
THEREFORE BE IT RESOLVED THAT Council of the Corporation of the Town of Collingwood hereby allow for the refund of property taxes for 84 Campbell Street in the amount of $290.07 for 2011 and 2012 as authorized by the assessment corporation.
 
CARRIED
 
Marjory Leonard, Treasurer provide a further review of the application for 223 Olser Bluff Road, confirming the revised assessment provided by the Municipal Property Assessment Corporation.
 
The applicant of 223 Osler Bluff Road, Leonard Thompson provided evidence in support of their application resulting in a reduction in property taxes of $401.54 for 2011 and $509.73 for 2012, noting the taxes for his land are quite high at this time.
 
No. 401           Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Cunningham
 
WHEREAS Council of the Corporation of the Town of Collingwood have heard the evidence and submissions of the applicant Leonard and Patricia Thompson (223 Osler Bluff Road) regarding an application made under the Municipal Act;
 
THEREFORE BE IT RESOLVED THAT Council of the Corporation of the Town of Collingwood hereby allow for the refund of property taxes for 223 Osler Bluff Road in the amount of $911.27 for 2011 and 2012 as authorized by the assessment corporation.
 
CARRIED
 
T2013-25         Ontario Infrastructure and Lands Corporation (OILC) Application and
                       Financing Agreement
No. 402           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Lloyd
 
THAT Staff Report T2013-25, recommending By-law No. 2013-088 being a by-law toauthorize the submission of an application to the Ontario Infrastructure and Lands Corporation (OILC) in the amount of $2,252,200 for financing of certain capital works as noted in Schedule “A”, be received;
 
AND THAT Council authorize the Mayor and Treasurer to enter into a financing agreement on behalf of the Municipality.
 
                        CARRIED
 
No. 403           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor Lloyd
 
THAT By-law No. 2013-088, being a by-law to authorize the submission of an application to the Ontario Infrastructure and Lands Corporation (“OILC”) for financing certain capital works of the Corporation of the Town of Collingwood (The “Municipality”); to authorize the temporary borrowing from OILC to meet expenditures in connection with such works; and to authorise long term borrowing for such works through the issue of debentures, be enacted and passed this 21st day of October, 2013.
 
                        CARRIED
 
T2013-26         2013 Council Grants
No. 404           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Edwards
 
THAT Council receive Staff Report T2013-26 entitled 2013 Council Grants for information;
 
AND THAT Council direct the Treasurer to prepare the cheques, as recommended herein for distribution.
 
              CARRIED
 
P2013-28         Part Lot Control Exemption By-law No. 2013-089; Pretty River Estates
                      (Liberty) Subdivision; Creation of Two Semi-detached Lots;
                      Applicant: Delpark Homes; (Collingwood) Limited; Address: 21 and
                      23 Robertson Street;
(Lot 83, Registered Plan No. 51M-945), Town of
                      Collingwood, County of Simcoe; Town File No.
D1206313
No. 405           Moved by Councillor West
                      Seconded by Councillor Gardhouse
 
THAT Staff Report P2013-28, recommending Council enact and pass Part Lot Control Exemption By-law No. 2013-089 in order to create two semi-detached lots in the Pretty River Estates subdivision, be received.
 
            CARRIED
 
No. 406           Moved by Councillor West
                      Seconded by Councillor Gardhouse
 
THAT By-law No. 2013-089, being a by-law to exempt a portion of land municipally addressed as 21 and 23 Robertson Street from the Park Lot Control provisions of the Planning Act, be enacted and passed this 21st day of October, 2013.
 
  CARRIED
 
P2013-27         Authorizing By-law to Execute a Site Plan Control Agreement;
                      Owner: Charis Developments Ltd. Project Name : 100 Second Street;
                      Town File No. D11913; Civic Address: 100 Second Street,
                      Collingwood
No. 407           Moved by Councillor Hull
                     Seconded by Councillor Cunningham
 
THAT Staff Report P2013-27, recommendingCouncil enact and pass an authorizing by-law to execute a Site Plan Control Agreement for a residential development at 100 Second Street, be received.
 
                        CARRIED
 
No. 408            Moved by Councillor Hull
                       Seconded by Councillor Cunningham
 
THAT By-law No. 2013-090, being a by-law to authorize the execution of a Site Plan Control Agreement between Charis Developments Ltd., Harbouredge Mortgage Investment Corporation, The Corporation of the Town of Collingwood, COLLUS Powerstream Corp. and Collingwood Public Utilities Municipal Services Board for land municipally addressed as 100 Second Street, be enacted and passed this 21st day of October, 2013.
 
                        CARRIED
 
PW2013-16     Approval of 6 Month Collingwood Blue Mountain Link Transit
                      Service
 
No. 409           Moved by Councillor Hull
                       Seconded by Councillor West
 
THAT Staff Report PW2013-16, recommendingCouncil approve a six month trial transit service between the Town of Collingwood and The Blue Mountains at a cost of $18, 000 for the Town of Collingwood portion of the service;
           
AND FURTHER THAT Council authorize staff and the Mayor to execute the necessary Operating Agreement with The Town of The Blue Mountains to operate as the “Host” Municipality for transit operations;
 
AND FURTHER THAT Council authorize staff and the Mayor to execute the necessary Funding Agreement with Blue Mountain Resort and Blue Mountain Village Association;
 
AND FURTHER THAT staff provide regular updates to Council on service levels of the Collingwood Blue Mountain Transit Link;
 
Be approved.
 
            CARRIED
 
MOTIONS
  • Councillor Lloyd withdrew the motion with respect to ‘Better Together Collingwood’.
No. 410           Moved by Councillor Gardhouse
                       Seconded by Councillor West
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
checked advice that is subject to solicitor/client privilege, including communications necessary for that purpose; and
checked personal matters about an identifiable individual, including municipal or local board employees.
 
Items for Discussion: a) Expropriation Review; and b) Personnel Matters
 
CARRIED
 
BY-LAWS
No. 411           Moved by Councillor Cunningham
                        Seconded by Councillor Hull
 
THAT By-law No. 2013-091, being a by-law to authorize the execution of a Transfer Payment Agreement between Her Majesty the Queen in Right of the Province of Ontario, as represented by the Minister of Rural Affairs and the Town of Collingwood, be enacted and passed this 21st day of October, 2013. (Municipal Infrastructure Investment Initiative Capital Program)
 
CARRIED
 
NOTICE OF MOTION - Nil
 
OLD or DEFERRED BUSINESS – Nil
 
OTHER BUSINESS
  • Central Park Ice Rink Connectivity
Moved by Councillor Lloyd
Seconded by Councillor West        
 
THAT Council request a Staff Report to look at installing an ice path from the outdoor rink to indoor rink at Central Park.
 
CARRIED
 
  • Drinking Water Leadership Conference
Councillor Edwards advised Council that as a Director of the Collingwood Public Utility Services Board together with Chair Garbutt, Chief Operating Officer Marcus Firman, and Director Ed Houghton, they had recently attending the Drinking Water Leadership Conference.   Councillor Edwards presented to Mayor Cooper the “Industry Leadership Award” that was given to our water utility and Town for our continuous water improvements and initiatives.
  • 2014 Budget Discussion Request
Moved by Councillor Hull
Seconded by Deputy Mayor Lloyd
 
THAT consideration be given in the 2014 budget for paving of the Centennial Aquatic Centre parking lot.
 
CARRIED
 
Council recessed at 8:07pm then proceeded to in-camera session as previously resolved. (8:20pm)
 
Moved by Councillor West
Seconded by Councillor Cunningham
 
THAT Council rise from in-camera and return to public session. (9:03pm)
 
CARRIED
 
CONFIRMATORY BY-LAW
 
No. 412           Moved by Councillor Gardhouse
                       Seconded by Councillor West
 
THAT By-law No. 2013-092, being a by-law to confirm the proceedings of the regular meeting of Council held October 21st, 2013 be enacted and passed this 21st day of October, 2013.
 
  CARRIED
 
ADJOURNMENT
 
Moved by Councillor Hull
 
THAT the meeting of Council be hereby adjourned at 9:03pm.
                                                                                                                     
            CARRIED                   
 
 
______________________________
MAYOR
 
 
______________________________
CLERK
No. of Pages: 
7pages
AttachmentSize
October 21_13 Council Mins.pdf2.73 MB