December 2, 2013 Council Minutes

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A meeting of Council was held Monday December 2, 2013 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:                       
John Brown, CAO
Sara Almas, Clerk
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Marta Proctor, Director of Parks, Recreation and Culture
Brian MacDonald, Manager of Engineering Services
Marcus Firman, Chief Operating Officer (Water/Wastewater)
Jennett Mays, Communications Officer
 
                                            
ADOPTION OF AGENDA
No. 464           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for December 2nd, 2013 be adopted as amended.
  •  Additional Human Resources Report and presentation re: pay equity and job evaluation
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) - Nil
           
ADOPTION OF MINUTES
No. 465           Moved by Councillor Edwards
                      Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held November 25th, 2013, be approved as presented.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATION - Nil
 
PUBLIC MEETINGS
Proposed Zoning By-law Amendment (110 Pine Street)
 
Mayor Cooper welcomed those in attendance and introduced the Public Meeting format.
 
Clerk Sara Almas confirmed notice has been provided with respect to the planning applications being heard this evening, in accordance with the Planning Act. Notice was provided November 8, 2013.
 
Trevor Houghton, Senior Planner reviewed the details of the planning application.  The proposed Zoning By-law Amendment pertains to land located on the west side of Pine Street and is legally described as Lot 23, West of Pine Street, Registered Plan 73, Town of Collingwood, County of Simcoe and is addressed municipally as 110 Pine Street, Collingwood.
 
The purpose and effect of the proposed Zoning By-law Amendment is to rezone the land from the Downtown Core Commercial (C1) zone to a Downtown Core Commercial Exception (C1-E) zone.  The proposed Zoning By-law Amendment will allow dwelling units on the ground floor of the building and recognize the existing front yard setback of the building. 
 
The proposal is to convert the existing building into a total of five (5) dwelling units, being three (3) units on the upper floors and two (2) units on the ground floor.
 
Andrew Pascuzzo, agent on behalf of the applicant, further reviewed the details of the application and requested Councils favourable consideration.
 
Mayor Cooper called for the first time for comments from the public.
 
Mrs. Wendy McKenzie addressed Council in opposition of the application as she feels that matters should not be compromised to provide others with financial gain at the expense of having people living within the Downtown Core.
 
Mayor Cooper called for the second, third and final time for comments from the public.  The public portion of the meeting closed at 5:27pm.
 
Council inquired to the number of properties the developer may have in Town similar to this one, ability to provide accessible units within the development, the maximum number of employees that Crozier and Associates employed when they utilized the space, comments received from the NVCA with regard to potential flood events, appropriateness of removing the commercial use on the main floor and size of the rear yard. Mr. Houghton confirmed the zoning application is to add a use to the existing uses permitted, thus allowing a commercial use on the main floor to continue. Additional information will be provided to Council following the meeting.
 
The public meeting closed at 5:36pm.
 
 
Proposed Zoning By-law Amendment (1 & 25 Huron Street)
 
Trevor Houghton, Senior Planner reviewed the details of the planning application.  The proposed Zoning By-law Amendment pertains to land located on the north side of Huron Street and its intersection with Hurontario Street and is legally described as Lot F, Registered Plan 282 and Block 8, Registered Plan 51M-926, Town of Collingwood, County of Simcoe and will be addressed municipally as 1 & 25 Huron Street, Collingwood.
 
The purposeof the proposed Zoning By-law Amendment is to;
 
1.   Rezone that portion of the land presently in the Holding Thirteen - Downtown Core Commercial (H13) C1 zone to a Holding Thirteen - Downtown Core Commercial (H13) C1-  Exception zone, and   
 
2.   Rezone that portion of the land presently in the Deferred Commercial (DC) zone to a Downtown Core Commercial C1-Exception zone.
 
The exception zone will modify provisions of the Zoning By-law such as, but not limited to, an increase to the maximum exterior side yard setback, to reduce the landscape space abutting a street, to reduce the requirement to provide for a delivery space and not to require building setbacks to the boundary of a Holding zone.
 
Chris Assaff, applicant, further reviewed the details of the application and requested Councils favourable consideration.
 
Mr. Daniel Cusimano, architect on behalf of the applicant, addressed council and reviewed the merits of the design features in compliance with the urban design guidelines and the building elevations.
 
Mr. Mike Hensel, landscaping architect on behalf the applicant, addressed Council to review the general details of the site elements and landscaping, bike parking, benches, and access along the streetscape.  Further details will be presented during the Site Plan review discussions.
 
Mayor Cooper called for the first time for comments from the public.
 
Mr. Jim Gosnell informed Council of his anticipation of the Shipyards area to be rezoned, further noting the waterfront and harbour area is the sole and single most important feature within the community.   Mr. Gosnell provided some general observations, firstly, the importance of a full context when making decisions, secondly, the need and preparation of a complete Harbour Plan, and thirdly, how the properties being considered relate to and compliment the harbour and can have significant impact to the future development of the harbour as they serve as a gateway,  provides a link between the harbour and heritage district, and the potential for private, commercial and public development.  Mr. Gosnell continued to provide three suggestions for Councils consideration: 1) complete the Harbour Plan; 2) delay any decisions regarding land use changes at this point pending a completion of the Harbour Plan; and 3) be confident in the plan and make the necessary implementation.
 
Mayor Cooper called for the second time for comments from the public.
 
Mrs. Wendy McKenzie inquired to whether the location of the Christmas tree would change as a result of the development as it has been in that location for years. Brian MacDonald, Manager of Engineering Services confirmed a new location is being investigated as the location is required to change to allow for road widening.
 
Mayor Cooper called for the third and final time for comments from the public.  The public portion of the meeting closed at pm.
 
Questions from Council were addressed with respect to sight lines to the harbour, greenspace/park areas, bank locations in the downtown, access and egress, loading dock areas, compatibility with surrounding land uses, landscaping, and size of the sidewalk along Huron street.   
 
The public meeting closed at 6:35pm.
 
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
No. 466           Moved by Councillor Chadwick
                       Seconded by Councillor Lloyd
 
THAT the Elvis Festival Services Board - Operational Priorities Planning Meeting Minutes of October 9, 2013 be hereby received.
 
            CARRIED
 
STAFF REPORTS
CAO2013-01   Reallocation of Costs / Approval Pre-budget 2014 – Director, Public Works & Engineering and Manager of Engineering Services
No. 467           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Edwards
 
THAT Council approve Staff Report CAO2013-01 and further authorize the pre-budget approval for the expense reallocation be directed from the Town Public Works and Engineering budget accounts as of January 1st, 2014 for the positions, Director, Public Works & Engineering and Manager, Engineering Services.
 
CARRIED
 
C2013-25        Consider Appointment of an Integrity Commissioner
 
No. 468           Moved by Councillor Gardhouse
                      Seconded by Councillor West
 
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
x
 
K. Lloyd
x
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
9
0
THAT Council receive Staff Report C2013-25, and direct Staff to prepare the by-law to appoint Mr. Robert Swayze, Integrity Commissioner for the Town of Collingwood for consideration at the next regular meeting of Council, and finalize the agreement based on the draft terms provided herein.
 
CARRIED (recorded vote – unanimous)
 


CPU2013-04    Source Protection Municipal Implementation Fund
No. 469           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Lloyd
 
THAT Staff Report CPU2013-04, recommending Council authorize an Officer of the Corporation of the Town of Collingwood, with signing authority, to sign and submit the Source Protection Municipal Implementation Grant Funding Agreement, attached as Appendix A;
 
AND THAT Council further authorize Marcus Firman, Chief Operating Officer of Collingwood Public Utilities to continue negotiations with the NVCA to provide the services required by the Clean Water Act;
 
Be approved.
 
CARRIED
 
No. 470           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor Lloyd
 
THAT By-law No. 2013-103, being a by-law to authorise the execution of a Source Protection Municipal Implementation Fund Grant funding agreement between Her Majesty the Queen in Right of Ontario and The Town of Collingwood, be enacted and passed this 2nd day of December, 2013.
 
CARRIED
 
Human Resources Report and presentation re: pay equity and job evaluation
Marianne Nero, Human Resource Manager confirmed McDowall Associates as the successful consultant, reviewing the role of McDowall Associates, outlining the project overview and introducing Marianne Love - McDowall Associates. Ms. Love provided Council with an update to the project including pay equity analysis, job evaluation status, comparators, market positions and next steps.
 
Questions of Council were addressed with the process taken to date, when next steps will be coming forward to Council, pay analysis, salary ranges, and comparators used. Mayor Cooper asked that any further questions be directed to CAO Brown.
 
MOTIONS - Nil
 
BY-LAWS
No. 471           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor Edwards
 
THAT By-law No. 2013-102, being a by-law to authorize the borrowing upon serial debentures in the principle amount of $2,252,000.00 towards the cost of a certain capital work, be enacted and passed this 2nd day of December, 2013. (Sewer Contract – Phase 2)
 
CARRIED
 
NOTICE OF MOTION - Nil
 
COUNTY REPORT (County Council Update No. 61 attached)
 
  • Deputy Mayor Lloyd noted the new process in place for providing County information to the residents of Collingwood through the inclusion of the County Council Update No. 61, a document published by the County monthly.  Mayor Cooper also noted the regional support for economic development initiatives through the County economic development program.
OLD or DEFERRED BUSINESS - Nil
 
OTHER BUSINESS
  • Pending List Review
No. 472           Moved by Councillor Lloyd
                      Seconded by Councillor Cunningham
 
THAT Council receive the Pending List, as presented.
 
CARRIED
 
An update was provided on the status of Resolution No. 311 regarding the sidewalk staff report.
 
  • Councillor Edwards requested a map of the snowmobile routes be posted publicly.
  • Mayor Cooper noted the next regular Council Meeting is scheduled for December 16th, and a Special Council Meeting to discuss strategic priorities is taking place December 4th at the new Fire Hall.
CONFIRMATORY BY-LAW
No. 473           Moved by Councillor Hull
                       Seconded by Councillor Lloyd
 
THAT By-law No. 2013-104, being a by-law to confirm the proceedings of the regular meeting of Council held December 2, 2013, be enacted and passed this 2nd day of December, 2013.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor
 
THAT the meeting of Council be hereby adjourned at 7:55pm.
                                                                                                                     
            CARRIED                   
 
 
______________________________
MAYOR
 
______________________________
CLERK
No. of Pages: 
5pages
AttachmentSize
December 2_13 Council Mins.pdf943.59 KB