December 16, 2013 Council Minutes

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A meeting of Council was held Monday December 16, 2013 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
SANTA TO VISIT COUNCIL
  • Santa Claus attended the meeting and presented gifts to Members of Council and Senior Management.
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull (regrets)
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:                       
John Brown, CAO
Sara Almas, Clerk
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Marta Proctor, Director of Parks, Recreation and Culture
Brian MacDonald, Manager of Engineering Services
Marcus Firman, Chief Operating Officer (Water/Wastewater)
Jennett Mays, Communications Officer
 
ADOPTION OF AGENDA
No. 474           Moved by Councillor Lloyd
                      Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for December 16th, 2013 be adopted as amended:
- remove the Heritage Advisory Committee Minutes.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) - Nil
           
ADOPTION OF MINUTES
No. 475           Moved by Councillor Edwards
                      Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held December 2nd, 2013, be approved as presented.
 
 CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Natural Ice Rink Update – An update to the success of the natural ice rink program was provided by Councillor West and recommended that any neighbourhoods interested in constructing their own community rinks to contact the Parks, Recreation and Culture Department to apply.
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATION
  • Blue Mountain Village Association  - Update on Regional Tourism and The Apple Pie Trail
Patti Kendall, Director of Marketing and Events and Don Braden, President, provided an overview of the Apple Pie Trail demonstrating its economic benefits to the region and success in 2013, requesting Councils consideration of funding in the amount of $4000.00 for the 2014 project.
 
  • NVCA Presentation re: Budget/Activities
Wayne R. Wilson, Chief Administrative Officer, Nottawasaga Valley Conservation Authority (NVCA) provided Council with an overview of its 2014 budget, addressingquestions from Council with respect to provincial funding and potential County funding.  Council will discuss their proposed budget increase at the next regular meeting of Council prior to the NVCA’s budget meeting scheduled for January 10th, 2014.
 
Public Meeting
Proposed Zoning By-law Amendment (Notre-Dame de la Huronie School - 53 and 63Findlay Dr)
 
Mayor Cooper welcomed those in attendance and introduced the Public Meeting format.
 
Clerk Sara Almas confirmed notice has been provided with respect to the planning applications being heard this evening, in accordance with the Planning Act. Notice was provided November 22, 2013.
 
Trevor Houghton, Senior Planner reviewed the details of the planning application.  The proposed Zoning By-law Amendment pertains to land located on the north side of Findlay Drive and is legally described as Part of Block A, Registered Plan 334, Town of Collingwood, County of Simcoe and is addressed municipally as 53 & 63 Findlay Drive, Collingwood.
 
The purposeof the proposed Zoning By-law Amendment is to rezone the lands from the Residential Second Density (R2) zone and the Residential Second Density Exception Thirteen (R2-13) zone to the Community Services (CS) zone.  The effect of the proposed Zoning By-law Amendment is to permit the development of the lands for a School.
 
Mayor Cooper called for the first for comments from the public. 
 
Liette Petit expressed her support for the school.
 
David Howden expressed concern but was generally in support of the application, requesting consideration be given to making the playground facility available to the public for after school use, for the school board to engage the community in the site plan process as it affects the neighbourhood and requested an open house be conducted by the school to bring their information forward.
 
Terese McIntrye, moved here in 2010, involved in French language education, expressed her support noting she is looking forward to the French community taking a more active role within the community.  
 
Ruth Bourachot, on behalf of the French school, believe that the concerns raised are not big hurdles, think they can be overcome.
 
Kim Gagnon, high school student in Barrie, moved here 11 years ago, expressed her support for the application noting what a benefit this would be in Collingwood, its importance for small communities to be provided with an opportunity to be bilingual.
 
Tina Holroyd, son currently attends Notre Dame, expressed her support for the application, noting her excitement to have her child walk to school and requesting consideration to have a pedestrian walkway and would like an opportunity to review the aesthetics of the school when ready.
 
Brian Dueck reviewed his comments provided to Staff earlier, reiterating his concerns for ensuring a safe access to the school for kids in the area and the need to look at pedestrian traffic and safety.  
 
Jeff Dufrese, teacher at the catholic school, expressed his support for the school and the importance to offer kids a French education, noting his move from Sudbury a year ago and observation of the lack of French speaking children. The school now has 63 kids that speak it and is excited to teach in a school environment as opposed to in the church.
 
Natalie Gagnon, current principle, recognized the need in the area and having their own building will be a better asset to the education, noting she receives inquiries regularly about relocating to Collingwood if a French school was to be available. 
 
Mayor Cooper called for the second, third and final time for comments from the public.  The public meeting closed at 6:28pm.
 
Representatives from the French Catholic School Board address some of the concerns raised; noting a community meeting will be arranged through an open house or communication with the neighbours in the near future.
 
Council inquired about access from Maple Street to Findlay, concern with portables, review of a concept plan and site plan process.    
 
CONSENT AGENDA
No. 476           Moved by Councillor Lloyd
                       Seconded by Councillor Edwards
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
Ontario Senior Games Association (OSGA 55+) request for sponsorship
Received for Information
A. 2
E. Baker, Clairwood Real Estate Corporation re: lack of overnight tenant parking downtown
Received for Information
A. 3
Ministry of Citizenship and Immigration, Ontario Honours and Awards Secretariat re: Ontario Medal for Young Volunteers
Received for Information
A.4
Autism Ontario re: Request to proclaim April 2, 2014 as World Autism Day (Response from Office of the Mayor attached)
Received for Information
A.5
Nottawasaga Valley Conservation Authority Highlights of the NVCA Board of Directors Meeting – No. 09/13 – Nov. 29, 2013
Received for Information
A.6
Nottawasaga Valley Conservation Authority Proposed Budget and Municipal Levy Circulation notice
Received for Information
 
CARRIED
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
No. 477           Moved by Councillor Chadwick
                      Seconded by Councillor West
 
THAT the Collingwood Downtown BIA Board of Management Minutes of October 23, 2013, November 13, 2013 and AGM held November 27, 2013 be hereby received.
 
CARRIED
 
No. 478           Moved by Councillor West
                      Seconded by Councillor Lloyd
 
THAT the Parks, Recreation and Culture Advisory Committee Minutes of November 20, 2013 be hereby received.
 
CARRIED
 
STAFF REPORTS
Third Quarter Financial Update - Marjory Leonard, Treasurer provided a brief presentation to Council outlining the third quarter financial review and year-end forecast, noting a conservative surplus estimate of approximately $1.7million.
 
C2013-29        Overnight Parking – Municipal Lot
No.  479          Moved by Councillor Chadwick
                        Seconded by Councillor Lloyd
 
THAT Staff Report C2013-29, recommending Council approve the “Overnight Parking Pilot Project”, be approved;
 
AND FURTHER THAT Council enact and pass a by-law to allow for overnight parking in the Ste. Marie Municipal Parking Lot (known municipally as 48 Ste. Marie Street, Collingwood, ON) to any person possessing and displaying a valid overnight parking permit issued by the Town of Collingwood. 
 
Moved by Councillor Chadwick
Seconded by Councillor Cunningham
 
AMENDMENT:
THAT the pilot project be amended to allow for the following:
1.    The trial period be free of charge;
2.    Be available in all municipal parking lots located in the Downtown; and
3.    There be no maximum number of permits issued.
 
CARRIED
 
No.  479          Moved by Councillor Chadwick
                       Seconded by Councillor Lloyd
 
THAT Staff Report C2013-29, recommending Council approve the “Overnight Parking Pilot Project”, be approved as amended;
 
AND FURTHER THAT Council enact and pass a by-law to allow for overnight parking in the Ste. Marie Municipal Parking Lot (known municipally as 48 Ste. Marie Street, Collingwood, ON) to any person possessing and displaying a valid overnight parking permit issued by the Town of Collingwood. 
 
CARRIED
 
No. 480           Moved by Councillor Chadwick
                        Seconded by Councillor Lloyd
 
THAT By-law No. 2013-105, being a by-lawto amend By-law No. 2013-62, a by-law for the regulation of parking within the Town of Collingwood, be enacted and passed this 16th day of December, 2013.
 
            CARRIED
 
PRC2013-24    National Health and Fitness Day
No. 481           Moved by Councillor West
                       Seconded by Councillor Cunningham
 
THAT Staff Report PRC2013-24, recommendingCouncil support the participation in National Health & Fitness Day in 2014;
 
AND THAT Council accept the proposed programming schedules for Centennial Aquatic Centre and Central Park Arena to celebrate this initiative;
 
AND FURTHER THAT Council authorize the Mayor and staff to advise the Federation of Canadian Municipalities of our support; be approved.
 
CARRIED
 
P2013-33         Collingwood Tree Canopy Study
No. 482           Moved by Councillor Chadwick
                      Seconded by Councillor Edwards
 
THAT Staff Report P2013-33, recommending Council receive the update to the Tree Canopy Study and that the recommendations herein be referred to 2014 budget deliberations.
 
CARRIED
 
PW2013-21     Execution of Contribution Funding Agreement with Environment; Canada for the Sandford Fleming Stormwater Management Pond; Retrofit Project
No. 483           Moved by deputy Mayor Lloyd
                      Seconded by Councillor Cunningham
 
THAT Staff Report PW2013-21, recommending Council authorize the Mayor and Clerk to sign all necessary documents to execute the funding agreement between the Town of Collingwood and Environment Canada, be received.
 
CARRIED
 
No. 484           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Lloyd
 
THAT By-law No. 2013-106, being a by-lawto authorize the execution of a Contribution Funding Agreement, be enacted and passed this 16th day of December, 2013.
 
CARRIED
 
PW2013-22     Execution of Collingwood Wasaga Beach Link Agreement
No. 485           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor Gardhouse
 
THAT Staff Report PW2013-22, recommending Council authorize the Mayor and Clerk to sign all necessary documents to execute the agreement between the Town of Collingwood and The Town of Wasaga Beach for the Provision of Transit Services; be approved.
 
CARRIED
 
PW2013-23     Huron/ First Street Intersection Widening & Streetscape Improvements
 
Brian MacDonald, Manager of Engineering Services and David Wood, Envision Tatham, provided a detailed presentation of the proposed streetscape improvements.
 
No. 486           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Chadwick
 
THAT Staff Report PW2013-23, recommending Council approve the proposed streetscape improvements for the north boulevards of Huron and First Streets, between Pine Street and Ste. Marie Street, to create a visual gateway into Collingwood’s downtown core and to meet the urban design standards established through the recent Downtown Revitalization and Huron/ First St. Improvement projects, be approved;
 
AND FURTHER THAT Council authorize staff to complete the design and tender the project in early 2014.
 
CARRIED
 
MOTIONS - Nil
 
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
x
 
K. Lloyd
x
 
Chadwick
x
 
Hull (absent)
 
 
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
8
0
BY-LAWS
No. 487           Moved by Councillor Gardhouse
                        Seconded by Councillor West
 
THAT By-law No. 2013-107, being a by-law to appoint an Integrity Commissioner for the Corporation of the Town of Collingwood, be enacted and passed this 16th day of December, 2013. (Robert Swayze)
 
CARRIED (recorded vote)
 
No. 488           Moved by Councillor Cunningham
                        Seconded by Councillor Chadwick
 
THAT By-law No. 2013-108, being a by-law toamend By-law 2628 and By-law 3119 to provide for the installation of stop signs on certain streets within the Corporation of the Town of Collingwood, be enacted and passed this 16th day of December, 2013. (Huron/St. Lawrence)
 
CARRIED
 
NOTICE OF MOTION - Nil
 
OLD or DEFERRED BUSINESS
                        Moved by Deputy Mayor Lloyd
   Seconded by Councillor Cunningham
 
THAT Council herein consents to reconsider the listing of recreation lands and the harbour basin as surplus to the needs of the municipality.
 
CARRIED
 
No. 489           Moved by Councillor Chadwick
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
 
x
K. Lloyd
x
 
Chadwick
x
 
Hull (absent)
 
 
West
x
 
Cunningham
x
 
Gardhouse
 
x
TOTAL
6
2
  Seconded by Councillor Cunningham
 
THAT the recreation lands and harbour basin under lease agreement with the Yacht Club be removed from the list of surplus municipal propertyto provide time to review our waterfront and harbour strategy.
 
                        CARRIED (recorded vote)
 
OTHER BUSINESS - Nil
 
CONFIRMATORY BY-LAW
No. 490           Moved by Councillor Cunningham
                       Seconded by Councillor Lloyd
 
THAT By-law No. 2013-109, being a by-law to confirm the proceedings of the special meeting of Council held December 4th, 2013 and the regular meeting of Council held December 16th, 2013, be enacted and passed this 16th day of December, 2013.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor West
 
THAT the meeting of Council be hereby adjourned at 7:42pm.
                                                                                                                     
            CARRIED                   
 
 
______________________________
MAYOR
 
______________________________
CLERK
 
 
No. of Pages: 
6pages
AttachmentSize
December 16_13 Council Mins.pdf1.1 MB