February 18, 2014 Special Council Minutes

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A Special Meeting of Council was held Tuesday, February 18, 2014 in the Council Chambers, Town Hall, Collingwood commencing at 4:00pm, for the following business.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:
Mayor Cooper 
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham 
Councillor Gardhouse
 
Staff Present:
John Brown, CAO
Sara Almas, Clerk
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services 
Marta Proctor, Director of Parks, Recreation and Culture
Brian MacDonald, Director of Public Works and Engineering Services
Marcus Firman, Chief Operating Officer (Water/Wastewater)
Larry Irwin, Director of IT Services
Jennett Mays, Communications Officer
 
ADOPTION OF AGENDA
No. 057 Moved by Deputy Mayor Lloyd
  Seconded by Councillor Edwards
 
THAT the content of the Special Council Agenda for February 18, 2014, be adopted as presented.
 
CARRIED
 
DECLARATION OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) - Nil
 
NEW BUSINESS
 
Mayor Cooper turned the Chair over to Deputy Mayor Lloyd, as Chair of Budget Committee.  
 
  • Budget Introduction
CAO John Brown provided an overview of the 2014 budget, specifically in the context of financial planning.   Mr. Brown reviewed a detailed report of the Town financial position prepared with the assistance of BMA Management Consulting Inc.   CAO Brown addressed questions of Council including construction activity, household incomes, managing debt levels, and the need to seek out budget reductions, further noting that strategic financial planning will be ongoing.
Treasurer Marjory Leonard provided a brief overview of the 2014 Budget to Council. The proposed budget incorporates key goals including; meeting the top four priorities of Council; maintaining existing service levels; minimizing any tax rate impacts; leveraging all available funding sources; and, the prudent use of reserves and reserve funds. Ms. Leonard provided a summary of the total expenditures for the year, tax levy and implications, year to year residential tax rate comparisons, and upcoming meeting dates. The overall proposed impact on the residential tax rate for 2014 is 2.10% increase. Ms. Leonard addressed questions of Council.
 
Council agreed upon the following dates for budget discussions:
  • Monday, February 24, 2014 from 9:00am to 1:00pm
  • Saturday, March 1, 2014 from 9:00am to 12:00pm (public meeting)
  • Potentially, Friday, February 28, 2014 (if required)
The purpose of the Public Meeting scheduled for March 1 is to provide information to the public, seek the public’s input with respect to the budget and address any of their concerns. 
 
Mayor Cooper resumed the Chair.
 
  • Review of Organization, Boards, Committees 
No. 058 Moved by Councillor Edwards
  Seconded by Councillor Hull
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked personal matters about an identifiable individual, including municipal or local board employees.
 
CARRIED
 
Council proceeded to in-camera session. (5:22pm)
 
Moved by Councillor Lloyd
Seconded by Councillor Edwards
 
THAT Council rise from in-camera and return to public session. (7:33pm)
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Lloyd
 
THAT the meeting of Council be hereby adjourned at 7:33pm. 
 
CARRIED
 
 
_____________________________
MAYOR
 
_____________________________
CLERK
No. of Pages: 
2pages
AttachmentSize
Feb 18_14 SP Council Minutes.pdf352.12 KB