February 24, 2014 Special Council Minutes

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A Special Meeting of Council was held Monday, February 24, 2014 in the Council Chambers, Town Hall, Collingwood commencing at 9:00am, for budget deliberations.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:
Mayor Cooper (left at 10:15am, returning at 11:26am)
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham 
Councillor Gardhouse
 
Staff Present:
John Brown, CAO
Sara Almas, Clerk (regrets)
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services 
Marta Proctor, Director of Parks, Recreation and Culture
Brian MacDonald, Director of Public Works and Engineering Services
Marcus Firman, Chief Operating Officer (Water/Wastewater)
Larry Irwin, Director of IT Services (regrets)
Jennett Mays, Communications Officer
Becky Dahl, Deputy Clerk 
 
ADOPTION OF AGENDA
No. 059 Moved by Deputy Mayor Lloyd
   Seconded by Councillor Edwards
 
THAT the content of the Special Council Agenda for February 24, 2014, be adopted as presented.
 
CARRIED
 
DECLARATION OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  • Mayor Cooper declared a pecuniary interest with respect to Parks general wages as her spouse is employed by the Parks, Recreation and Culture Department. Parks wages.
BUDGET PRESENTATIONS
Mayor Cooper turned the Chair over to Deputy Mayor Lloyd, as Chair of Budget Committee.
 
Marjory Leonard, Treasurer provided an overview of the budget including “big picture” expenditures, tax levy by services, forecasts for reserves, development charges, debenture and debenture funding, and the annual repayment limit.
 
Departmental Budget Overviews
CAO Brown announced the Water and Waste Water presentation will be provided at a future Council meeting. Council received the following departmental reviews, including any significant changes, staffing recommendations and provided direction as follows:
 
  • General Government, Marjory Leonard, Treasurer
  • Corporate Management, Marjory Leonard, Treasurer
Council questioned the purpose of the corporate contingency account, additional reserve funds, the difference between conferences and travelling expenses.
 
  • Program Support – IT & HR, Marjory Leonard, Treasurer
Council expressed concern to the amount of staff receiving certified health and safety training and the need to target hours spent on training. Ms. Nero confirmed the training was provided to supervisors to ensure competency of workplace health and safety throughout the corporation. 
 
  • Protective Services – Police, By-law, NVCA, Marjory Leonard, Treasurer
  • Environmental Services, Marjory Leonard, Treasurer
  • Affordable Housing, Marjory Leonard, Treasurer 
Ms. Leonard confirmed the Town’s responsibilities to the affordable housing units located on High Street, requesting approval for complimentary bus passes for residents of the affordable housing unit and addressed questions of Council with respect to repair of damages.
 
  • Planning & Development, Nancy Farrer, Director of Planning Services
  • Marketing & Business Development, Marjory Leonard, Treasurer
A staff report will be coming to Council to further explain the new Starter Company Program and funding opportunities. Ms. Leonard advised Council of a funding request from the Georgian Triangle Tourist Association for an additional $19,795 bringing their total request to $44,795 in addition to the rent free premises the Town provides. 
 
  • Heritage Committee, Marjory Leonard, Treasurer
  • Parks, Recreation and Culture – Administration, Marta Proctor, Director of PRC
A staff report and business plan will be provided to Council at a later date with regard to the Healthy Kids Community Challenge.
 
Mayor Cooper left the meeting at 10:15am.
 
  • Recreation Services, Marta Proctor, Director of PRC
Mrs. Proctor provided clarification to the lead hand position, to be dedicated to the pool facility, and will evaluate cost efficiencies to contracting services and a full time position.
 
Council recessed at 10:40am, reconvening at 10:55am.
 
  • Parks Division, Marta Proctor, Director of PRC 
  • Facility Division, Marta Proctor, Director of PRC
  • Culture & Events, Marta Proctor, Director of PRC
Council requested consideration for additional off-leash opportunities in lieu of the temporary dog park at Heritage Park due to its redevelopment.
A staff report is being prepared regarding the Eddie Bush Memorial Arena to review programming options available and phasing in upgrades. Council inquired to whether the concrete floor could be marked as a high priority to allow for events to be held at the arena this summer and attract business to the downtown.  It was further explained that steps need to be done prior to the concrete floor being installed including the replacement of the refrigeration piping system and attaining engineered drawings. Further discussion occurred to the need for a business plan and feasibility study.
 
Mayor Cooper rejoined the meeting at 11:26am.
 
  • Library Services, Ken Haigh, Chief Executive Officer
Council recessed for lunch at 11:57am, reconvening at 12:26pm.
 
  • Airport Services, Brian MacDonald – Director of Public Works and Engineering Services
Mr. MacDonald addressed the old hanger leases and condo hangers. 
 
  • Beachwood Road Bike Lanes and Bus Stops
Mr. MacDonald provided Council with an update to recent discussions with the Ministry for the rehabilitation of Beachwood Road to include paving of the current gravel shoulders in order to facilitate bike lanes and bus stops and potential funding opportunities, requested Council consider a resolution to illustrate Council’s commitment and continue negotiations with the Province to secure funding opportunities for the project. Mr. MacDonald confirmed the Town of Wasaga Beach will also be bringing a request taking on the same position as Collingwood. 
 
  • Fire Services (Trent Elyea, Fire Chief)
Chief Elyea addressed questions of Council with respect to recruitment policies and procedures.
 
Deputy Mayor Lloyd announced the remaining budget items will be discussed during a special meeting of Council to be held Friday, February 28, 2014 commencing at 9:00am. 
 
ADJOURNMENT
 
Moved by Mayor Cooper
 
THAT the meeting of Council be hereby adjourned at 1:00pm. 
 
CARRIED
 
 
 
_____________________________
MAYOR
 
_____________________________
CLERK
No. of Pages: 
2pages
AttachmentSize
Feb 24_14 SP Council Minutes.pdf435.76 KB