March 17, 2014 Council Minutes

 
NOTICE:

For a complete version of this document, including all related materials, download the attached PDF:

AttachmentSize
Mar 17_14 Council Minutes.pdf722.83 KB
A meeting of Council was held Monday March 17, 2014 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:
Mayor Cooper 
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham 
Councillor Gardhouse
 
Staff Present:
John Brown, CAO
Sara Almas, Clerk
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services 
Marta Proctor, Director of Parks, Recreation and Culture
Brian MacDonald, Director of Public Works and Engineering Services
Marcus Firman, Chief Operating Officer (Water/Wastewater)
Larry Irwin, Director of IT Services
Jennett Mays, Communications Officer
 
ADOPTION OF AGENDA
No. 097 Moved by Deputy Mayor Lloyd
   Seconded by Councillor Edwards
 
THAT the content of the Council Agenda and Addendum for March 17th, 2014 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) - Nil
 
ADOPTION OF MINUTES
No. 098 Moved by Councillor Edwards
   Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held March 10, 2014, be adopted as presented.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATION 
  • Collingwood Labyrinth Committee re: fundraising and construction plan
Diane Wilson and Jack Marley, Co-Chairs requested Council’s continued support for the labrynth project.  They reviewed the purpose and design of a labyrinth, current community supporters, history of the project, and design and construction costs.    Ms. Wilson requested Council’s support to accept community contributions for the project and issuance charitable receipts. 
 
Mayor Cooper noted that the Parks, Recreation and Culture Advisory Committee has further supported the community Labrynth group and the minutes will be considered at the next Council meeting.
 
CONSENT AGENDA - Nil
 
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
No. 099 Moved by Councillor Chadwick
  Seconded by Councillor Cunningham
 
THAT the Collingwood Downtown BIA Board of Management minutes of February 26, 2014 and the Collingwood Heritage Advisory Committee minutes of February 20, 2014 be hereby received.
 
CARRIED
 
STAFF REPORTS
CPU2014-02 Water Rate Study / Business Plan
Marcus Firman, Chief Operating Officer (Collus) and Gary Scanlon, CN Watson & Economists provided a presentation to Council.
No. 100 Moved by Councillor Edwards
  Seconded by Deputy Mayor Lloyd
 
THAT Staff Report CPU2014-02, recommending Council receive the 2013 Compliance Report for information;
 
AND THAT Council accept the Water and Wastewater Rate Study dated December 12, 2013 prepared by Watson & Associates, and enact the respective by-law;
 
AND FURTHER THAT Council receive the 2014 Water and Wastewater Budget/Business Plan;
 
Be approved.
 
CARRIED 
 
No. 101 Moved by Councillor Lloyd
  Seconded by Councillor West
 
THAT By-law No. 2014-021, being a by-law to adopt the Water and Wastewater Rates for 2014, be enacted and passed this 17th day of March, 2014.
 
CARRIED
 
B2014-01 Street Naming By-law
No. 102 Moved by Councillor West
   Seconded by Councillor Lloyd
 
THAT Staff Report B2014-01, recommending Council authorize providing the requisite notice prior to repealing the former Town of Collingwood Civic Addressing Bylaw No. 97-42 and enact a new comprehensive Town of Collingwood Civic Addressing By-law, be approved.
 
CARRIED
 
C2014-03 Award of Request for Proposals C2014-01; Municipal Newsprint Advertising Services
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
x
 
K. Lloyd
x
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
9

0

No. 103 Moved by Councillor Chadwick
   Seconded by Councillor Lloyd
 
THAT Staff Report C2014-03, recommending Council accept the Proposal of the Enterprise Bulletin for Municipal Newsprint Advertising Services at the rate of $0.20 per agate line plus H.S.T. for a three (3) year term, be approved.
 
CARRIED (recorded vote)
 
 
 
 
 
 
 
 
 
 
P2014-12 200 Mountain Road (Unit 1); Manufacturer’s Limited Liquor Sales License
No. 104 Moved by Councillor Hull
   Seconded by Councillor West
 
THAT Staff Report P2014-12, recommending Council support the issuance of a Manufacturer’s Limited Liquor Sales License by the Alcohol and Gaming Commission of Ontario to the Side Launch Brewing Co. Ltd., which is located at 200 Mountain Road (Unit 1) in Collingwood, Ontario, be approved.
 
CARRIED
 
T2014-03 Fees and Service Charge By-law
No. 105 Moved by Councillor Cunningham
   Seconded by Councillor Hull
 
THAT Staff Report T2014-03, recommending Council enact and pass By-Law No. 2014-020 to adopt the 2014 Fees and Service Charges, be received.
 
CARRIED
 
No. 106 Moved by Councillor Cunningham
    Seconded by Councillor Hull
 
THAT By-law No. 2014-020, being a by-law to adopt the 2014 Fees and Service Charges, be enacted and passed this 17th day of March, 2014.
 
CARRIED
 
T2014-05 Ontario Infrastructure and Lands Corporation (OILC) Application and Financing Agreement
No. 107 Moved by Councillor Gardhouse
  Seconded by Councillor West
 
THAT Staff Report T2014-05, recommending Council enact and pass By-Law No. 2014-022 to authorize the submission of an application to the Ontario Infrastructure and Lands Corporation (OILC) in the amount of $3,300,000 for financing of the new fire station as noted in Schedule “A” to the by-law; 
 
AND THAT Council authorize the Mayor and Treasurer to enter into a financing agreement on behalf of the municipality; be approved.
 
CARRIED
 
No. 108 Moved by Councillor Gardhouse
   Seconded by Councillor West
 
THAT By-law No. 2014-022, being a by-law to authorize the submission of an application to the Ontario Infrastructure and Lands Corporation (“OILC”) for financing certain capital works of the Corporation of the Town of Collingwood (The “Municipality”); to authorize temporary borrowing from OILC to meet expenditures in connection with such works; and to authorize long term borrowing for such works through the issue of debentures, be enacted and passed this 17th day of March, 2014.
 
CARRIED
 
PW2014-04 Award of Tender PW2014-02 - Oak Street Canal Bridge Replacements at Fourth Street West and Fifth Street
No. 109 Moved by Deputy Mayor Lloyd
   Seconded by Councillor Lloyd
 
THAT Council receive Staff Report PW2014-04 entitled “Award of Tender PW2014-02 for Oak Street Canal Bridge Replacements at Fourth Street West and Fifth Street”;
 
AND THAT Council award the Tender to Owen King Limited for the tendered amount of $1,420,568.40; 
 
AND FURTHER THAT Council authorize Staff and the Mayor to sign all necessary documents to execute the contract.
 
CARRIED
 
MOTIONS
No. 110 Moved by Councillor Chadwick
   Seconded by Deputy Mayor Lloyd
 
THAT Council direct staff to issue a request for proposals for works and costs needed to install a concrete floor at the Eddie Bush Memorial Arena.
 
Moved by Councillor Chadwick
Seconded by Councillor West
 
THAT the motion be deferred for one week and referred to the CAO for further consideration.
 
CARRIED
 
No. 111 Moved by Councillor Edwards
Seconded by Councillor Chadwick
 
THAT this Council proceeds in camera in order to address a matter pertaining to:
checked personal matters about an identifiable individual, including municipal or local board employees.
 
Items for Discussion: a) Personnel matter
 
CARRIED
 
BY-LAWS - Nil
 
NOTICE OF MOTION - Nil
 
OLD or DEFERRED BUSINESS - Nil
 
OTHER BUSINESS - Nil
 
Council proceeded to in-camera session. (7:12pm)
Moved by Councillor Cunningham
Seconded by Councillor West
 
THAT Council rise from in-camera and return to public session. (7:18pm)
 
CARRIED
 
Moved by Councillor Cunningham
Seconded by Councillor Edwards
 
THAT Mayor and Council accept the resignation of Marta Proctor, Director of Parks, Recreation and Culture and wish her the best of luck in her future endeavours.
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 112 Moved by Councillor Gardhouse
   Seconded by Councillor West
 
THAT By-law No. 2014-023, being a by-law to confirm the proceedings of the regular meeting of Council held March 17th, 2014, be enacted and passed this 17th day of March, 2014.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Gardhouse
 
THAT the meeting of Council be hereby adjourned at 7:22pm. 
 
CARRIED
 
_____________________________
MAYOR
 
 
_____________________________
CLERK
No. of Pages: 
4pages
AttachmentSize
Mar 17_14 Council Minutes.pdf722.83 KB