Administrative Assistant, Clerk Services (Full-Time)

Job Details

Job Id #:
Job #2019-46:Administrative Assistant, Clerk Services (Full-Time)
Date posted:
August 9, 2019
Closing date:
August 26, 2019 - 4:00pm
Job type:
Permanent Full-Time
Wage range:
$48,939.80 to $59,459.40 per year ($26.89 to $32.67 per hour)
Start date:
September 2019
How to apply:

Hours of work:          

35 per week, usually Monday through Friday, 8:30 a.m. to 4:30 p.m.; flexibility in scheduling is necessary as there may be the occasional requirement to attend to functions outside of normal work hours, attend evening and/or weekend meetings, or work overtime as needed

Position Summary:

Reporting to the Clerk, the Administrative Assistant, Clerk Services provides confidential administrative support to the Clerk, Mayor and Council, which includes:  preparing documents and presentation material; screening incoming correspondence, enquiries and phone calls; mail sorting and distribution; drafting letters; arranging and attending meetings, taking and distributing minutes; maintaining office records; reviewing and coding standard expenditures for the Mayor and Council; coordinating travel arrangements; and, providing administrative support to Clerk Services and elected officials as required.  The main duties and responsibilities of the position are in the areas of:  administrative functions – Mayor and Council; administrative functions – Clerk Services; customer service; mail preparation and distribution; and, Deputy Division Registrar.

Experience and Qualifications:

  1. Ontario Secondary School Diploma or equivalent is required; post-Secondary education in office administration, hospitality or business is preferred.
  2. Minimum one (1) year of related administrative experience, preferably in a municipal environment.
  3. Completion of or enrolment in the Municipal Administration Program would be an asset.
  4. Thorough working knowledge of Microsoft Windows and Office applications, and office equipment.
  5. Excellent communication, organizational, problem-solving, decision making, time management, interpersonal, public relations and customer service skills.
  6. Ability to multi-task, cope with interruptions and work under pressure to meet multiple deadlines, exercise discretion and good judgment particularly when handling highly confidential/sensitive information.  Possess a high level of initiative and personal integrity.
  7. Knowledge and understanding of Council protocol and municipal functions, current local/corporate/regional issues, and other government processes and functions, as well as that of other local agencies/boards that are closely involved with the Town (e.g., Chamber of Commerce, BIA, Boards of Education, etc.).
  8. Demonstrated knowledge of the Occupational Health and Safety Act, WHMIS and all provincial legislation and policies that affect municipalities.
  9. Possess valid Class “G” driver’s license.  Ability and willingness to travel within the community and out of town as required.
  10. Possess a Criminal Records & Judicial Matters Check (Level 2) with results satisfactory to the Employer, and a valid standard first aid and CPR/AED Level “C” certificate (or willing to obtain).

How to Apply

Full Job Description