Project Administrative Assistant, Customer & Corporate Service (Contract)

Job Details

Job Id #:
Job #2023-19:Project Administrative Assistant, Customer & Corporate Service (Contract)
Date posted:
March 3, 2023
Closing date:
March 20, 2023 - 4:00pm
Job type:

Project Administrative Assistant, Customer & Corporate Service (Contract)

Job ID#: 2023-19

Job Title:                 Project Administrative Assistant, Customer & Corporate Service

Date Posted:           March 3, 2023

Closing Date:          March 20, 2023 at 4 p.m.

Job Type:                Contract Full-Time

Department:           Customer & Corporate Service

Pay Range:             $49,922.60 to 63,681.80 ($27.43 to $34.99 per hour)

Start Date:               April 2023 to April 2024 (1 year contract)

Hours of Work:       Normal hours of work are thirty-five (35) hours per week, usually Monday through Friday, shifts are seven (7) hours per day plus a one (1) hour unpaid meal break.  Flexibility in scheduling is necessary as there may be the occasional requirement to attend to functions outside of normal work hours, respond to urgent matters, change shifts to work evenings or weekends to accommodate high volume periods or for after-hours customer service initiatives, or to work extra hours as needed.

Work Location:       This position may be considered appropriate for a hybrid work model (a combination of on-site and remote work). 

Are you looking for a challenging and rewarding job? This is a great opportunity! The Town of Collingwood is seeking a Project Administrative Assistant, Customer & Corporate Service, this position will provide confidential and self-directed support to the Executive Director, Customer & Corporate Service, including the creation of plans, the assignment and monitoring of project management, engagement with external stakeholders, and administrative support.  This position will provide support and back-up activities for other areas and programs within the Department (e.g., Human Resources, Customer Service, Communications, Fleet & Facilities, Information Technology).   

The preferred candidate possesses the following:

Knowledge, Skills and Experience:

  1.  Diploma in Business or Office Administration or other related program
  2.  One (1) year of related administrative experience
  3.  Strong understanding of and commitment to positive public relations and customer service skills.
  4.  Knowledge of public policy creation processes and analysis, and the demonstrated ability to deliver      accurate public policy research analysis, to carry out mathematical quantitative as well as qualitative analysis, and to recommend decision-making approaches that consider appropriate consultation, engagement, roles and timeframes.
  5.  Knowledge of general office procedures, including financial, budget, records and information management filing system and its integration in an executive office environment.  Skills and ability to accurately record meeting minutes and general proceedings.
  6.  Demonstrated project management skills.
  7.  Excellent administrative, communication, interpersonal, organizational, and time management skills, together with the ability to use tact and discretion and to deal courteously and effectively with the public and fellow staff members.
  8.  Ability to multi-task, cope with interruptions and work under pressure to meet multiple deadlines, exercise discretion and good judgment particularly when handling highly confidential/sensitive information.  Possess a high level of initiative and personal integrity.
  9.  Thorough working knowledge of Windows and Microsoft Office applications, database management, and office equipment.  Knowledge of Great Plains software an asset.
  10.  Valid Class “G” driver’s license and reliable vehicle to use on corporate business.  Ability and willingness to travel within the community as required.
  11.  Possess a current Criminal Record & Judicial Matters Check (Level 2) with results satisfactory to the employer, and a valid standard first aid & CPR/AED Level C certification (or willing to obtain).

We welcome you to submit your application for consideration and be part of the Town of Collingwood Team! To apply to this position, submit your cover letter and resume in Word or Adobe (pdf) format quoting the job # listed in the posting to  In the event you require an alternate method of submitting your application, please contact the Customer Services team by calling 705-445-1030.  For more information on this position, please review the attached job description below.

We thank all applicants for their interest, however, only those applicants selected for an interview will be contacted.  Applicant Information is collected in accordance with the Municipal Freedom of Information and Protection of Privacy Act and will be used only for candidate selection.  As an equal opportunity employer, the Town of Collingwood abides by all current legislation relating to individuals’ rights to employment under the Human Rights Code and Accessibility Standards.

The Town of Collingwood is committed to making our interview process fully accessible for people of all abilities.  Accommodations will be provided upon request, to support candidates’ participation in all aspects of the recruitment process.  If you are selected for an interview, please let us know if you require an accessibility accommodation

Job Description