Clerk Services
The Roles of the Clerk's Office Include:
- Prepare and circulate Council documents including agendas and minutes;
- Maintain the original copies of all by-laws and minutes of Council/Committee;
- Administer Freedom of Information (FOI) requests under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA);
- Conduct and administer Municipal elections;
- Issue licenses for marriage, lottery, and business;
- Manage the municipal insurance program and process claims;
- Manage municipal property acquisition and dispositions;
- Issue boulevard encroachment permits related to Downtown patios and merchandise areas;
- Commission documents.
Applications
- Deputation Request Form
- Business Licensing Application
- Temporary Patio and Retail Display Permit Information and Application Form
- Marriage Licence Information & Application Process
- Naming Committee Nomination Form
Office of the Mayor
A Commissioner of Oaths is a person designated to take oaths or declarations when you sign an affidavit or statutory declaration on a document. There are Commissioners of Oath in the Clerk's Office. The Town of Collingwood does not have a Notary Public on staff and we will not sign documents that require the signature of a Notary Public. Appointments are recommended, walk-in appointments are accommodated when possible.
There is a fee of $25.00 per commission for Collingwood residents and a fee of $35.00 per commission for non-Collingwood residents.
- Person(s) signing the document must be present at the appointment and show current, government-issued photo identification that matches their name on the document being commissioned
- Documents must be filled out prior to the appointment and be unsigned
- The Commissioner of Oaths has the sole discretion to commission a document or not
Documents the Town may Commission
The Commissioner of Oaths will sign affidavit or statutory declaration documents including but not limited to the following:
- Sworn statement for family gift of a used motor vehicle
- Foreign pension document (or proof of life)
- Application to change a name
- Declaration for a change of sex designation
- Declaration of common law or single status
- Statement of conscience or religious belief
- Consent to travel with child (travel letter)
- Application for authorization and statutory declaration for the purposes of entry into Canada
- Statutory declaration of lost identification
- Declaration of unregistered vehicle
- Construction completion form
- Court affidavits
- Ontario Land Transfer Tax Refund Affidavit
- Statutory Declaration in Lieu of a Guarantor
Documents the Town may not Commission
The Town’s Commissioner of Oaths only completes documents that indicate the need for Commissioner of Oaths’ signature. Due to their complex or legal nature of some documents, the Commissioner of Oaths will not sign, or witness documents related to:
- Wills, living wills, codicils to wills, or estate settlement
- Powers of attorney
- Divorce, separation, or marriage agreements
- Custody
- Real estate matters (include sale, purchase, and mortgages)
- Debt
- Documents that are not in English or that do not have English descriptors
- Certified true copies